Agenda and draft minutes


Shareholder Committee - Monday 18 July 2022 6.15 pm

Venue: Bodicote House, Bodicote, Banbury, Oxon OX15 4AA

Contact: Emma Faulkner, Democratic and Elections  Email: democracy@cherwell-dc.gov.uk, 01295 221953

Items
No. Item

1.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

Minutes:

There were no declarations of interest.

2.

Appointment of Chairman of the Shareholder Committee for the Municipal Year 2022/2023

Minutes:

Resolved

 

(1)       That Councillor Barry Wood be appointed Chairman of the Shareholder Committee for the Municipal Year 2022/23.

3.

Minutes pdf icon PDF 208 KB

To confirm as a correct record the notes of the informal meeting held on 18 February, and Minutes of the meeting of the Committee held on 28 February 2022.

 

The notes of the informal meeting held on 28 June 2022 will be submitted to the next meeting of the Committee (date to be arranged).

Additional documents:

Minutes:

The Minutes of the meetings of the Committee held on 18 and 28 February 2022 were confirmed as a correct record, and signed by the Chairman.

4.

Chairman's Announcements

To receive communications from the Chairman

Minutes:

There were no Chairman’s announcements.

5.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

Minutes:

There were no items of urgent business.

6.

Exclusion of the Public and Press

The following items of business contain exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

 

3             Information relating to the financial or business affairs of any particular person (including the authority holding that information)

 

Members are reminded that whilst the following items have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

 

“That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of that Act and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

 

 

 

Minutes:

Resolved

 

(1)       That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of that Act and that in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

7.

Graven Hill Village Development Company (GHCDC) - Quarter Four Management Report, 2021/2022 in view and Q1 update

Exempt report of the Shareholder Representative.

 

Due to exceptional circumstances regarding illness, the meeting of the Committee on 28 June 2022 was held virtually, and therefore informally.

 

Committee are asked to consider and approve the recommendations as set out in the exempt appendix, as approval is required at a formal Committee meeting.

 

The original report and appendices are attached for completeness.

Minutes:

The Chairman explained that the Committee had considered the exempt report from the Shareholder Representative that detailed the Quarter four management report, 2021/2022 in view and quarter one update, and received a presentation from the Managing Director – Graven Hill Development Company at their meeting on 28 June 2022. The meeting has been held virtually due to illness.

 

Whilst the Committee had endorsed the recommendations, it was necessary for them to be approved at a formal, in-person Committee meeting.

 

There being no further questions or comments from what had informally been discussed, the recommendation was approved.

 

Resolved

 

(1)       That the Quarter Four management accounts be approved.