Agenda, decisions and minutes

8. Land At Bicester Road, Kidlington.

Councillor Nigel Simpson, Declaration, as a member of Gosford and Water Eaton Parish Council which had been consulted on the application.

9. Stratfield Farm, 374 Oxford Road, Kidlington, OX5 1DL.

Councillor Lesley McLean, Other Registerable Interest, as a member of Kidlington Parish Council which had been consulted on the application.

10. Stratfield Farm, 374 Oxford Road, Kidlington, OX5 1DL.

Councillor Lesley McLean, Other Registerable Interest, as a member of Kidlington Parish Council which had been consulted on the application.

11. Stratfield Farm, 374 Oxford Road, Kidlington, OX5 1DL.

Councillor Lesley McLean, Other Registerable Interest, as a member of Kidlington Parish Council which had been consulted on the application.

16. 1 Elizabeth Rise, Banbury, OX16 9LZ.

Councillor Andrew Beere, Other Registerable Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Matt Hodgson, Other Registerable Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Rebecca Biegel, Other Registerable Interest, as a member of Banbury Town Council which had been consulted on the application.

The Chairman to report on any requests to address the meeting.

Please note that the deadline for requests to address the meeting is noon on the working day before the meeting. Addresses can be made virtually or in person.

The Chairman advised that requests to address the meeting would be dealt with at each item.

To confirm as a correct record the Minutes of the meeting of the Committee held on 7 September 2023.

The Minutes of the meeting held on 7 September 2023 were agreed as a correct record and signed by the Chairman.

To receive communications from the Chairman.

The Chairman made the following announcements:

1.         Agenda item 14 would be the first planning application considered at the meeting.

2.         Advised members of the public attending the meeting that only registered speakers may address the Committee and requested that they did not cause a disturbance.

There were no items of urgent business.

The Committee to consider requests for and proposed pre-committee site visits.

Any requests or recommendations for site visits will be published with the written update.

There were no proposed Pre-Committee site visits.

Approved in line with the officer recommendation, subject to conditions, details to be set out in the minutes.

The Committee considered application 22/03877/F for the erection of three industrial buildings, replacement of former scout hut building and associated works for Middle Aston Limited at Hatch End, Old Poultry Farm, Steeple Aston, Road, Middle Aston, OX25 5QL

Councillor Eddie Reeves addressed the Committee as a Local Ward Member.

Patrick Bradshaw, on behalf of the applicant, Middle Aston Limited, addressed the Committee in support of the application.

In reaching its decision the Committee considered the officers report and presentation addresses from the public speakers and the written updates.

Resolved

That application 22/03877/F, in line with the officer’s recommendation, be approved and authority be delegated to the Assistant Director for Planning and Development to grant permission subject to

(a)      The conditions set out as below (and any amendments to those conditions as deemed necessary)

(b)      The completion of a Planning Obligation under section 106 of the Town and Country Planning Act 1990, as substituted by the Planning and Compensation Act 1991, to secure the following (and any amendments as deemed necessary:

-       Contribution of £27,989 towards the retention and improvement of the S4 bus service (or other service) through Steeple Aston

Conditions

1.         The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission.

Reason - To comply with the provisions of Section 91 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004.

2.         Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the application form and the following plans and documents:  Drawings numbered Proposed Site Plan (2203.PR.03 rev I), Unit 3 Floor Plans (2203.PR.08 Rev B), Unit 3 Elevations (2203.PR.09 Rev B), Units 8, 9, 10 Plan (2203.PR.05 Rev B), Unit 8, 9, 10 Front Elevations (2203.PR.06 Rev A), Proposed Unit 9 Elevations (2203.PR.07 Rev A), Section CC (2203.PR.010 Rev A), Swept Path Analysis (J32-7040-AT-A01 Rev B)

Reason – For the avoidance of doubt, to ensure that the development is carried out only as approved by the Local Planning Authority and comply with Government guidance contained within the National Planning Policy Framework.

3.         No development shall commence unless and until details of all finished floor levels in relation to existing and proposed ground levels and to the adjacent buildings have been submitted to and approved in writing by the Local Planning Authority. The development hereby permitted shall not be carried out other than in full accordance with the approved levels.  

Reason: In order to safeguard the visual amenities of the area in accordance with Policy ESD10 of the Cherwell Local Plan 2011 – 2031 Part 1 and Government guidance within Section 12 of the National Planning Policy Framework. This information is required prior to commencement of the development as it is fundamental to the acceptability of the scheme. 

4.         No development shall commence unless and until a Construction Traffic Management Plan (CTMP) has  ...  view the full minutes text for item 59.

Approved in line with the officer recommendation, subject to conditions and S106 legal agreement, details to be set out in the minutes.

The Committee considered application 22/00747/OUT, an outline application for the development of up to 370 homes, public open space (including play areas and woodland planting), sports pitches and pavilion, drainage and engineering works, with all matters reserved (appearance, landscaping, layout and scale) except for vehicular and emergency accesses to Bicester Road for Barwood Development Securities Limited and the Trustees of The Philip King Homes Trust at Land At Bicester Road, Kidlington.

Keith Fenwick, on behalf of the agent for the applicant, Pegasus, addressed the Committee in support of the application.

In reaching its decision the Committee considered the officers report and presentation and the addresses from the public speakers.

Resolved

That application 22/00747/OUT, in line with the officer’s recommendation, be approved and authority be delegated to the Assistant Director for Planning and Development to grant permission, subject to

a)    The conditions set out below (and any amendments to those conditions as deemed necessary) and

b)    The completion of a planning obligation under section 106 of the town and country planning act 1990, as substituted by the Planning and Compensation Act 1991, to secure necessary mitigation as set out in the annex to the Minutes, as set out in the Minute book (and any amendments deemed necessary)

a.    Provision of 50% affordable housing on site

b.    On site green space and recreational routes in particular to the south and west of the site and appropriate maintenance contribution/arrangements. 

c.    Payment of a financial contribution towards proportionate highway contributions as set out in Appendix 4 of the Partial Review Local Plan. 

d.    Payment of a financial contribution towards Community Hall and Development, Outdoor and indoor sport contributions or facilitating the delivery on site. 

e.    Payment of a financial contribution towards Healthcare

f.     Payment of a financial contribution towards Education

g.    Payment of a financial contribution towards Library Services

h.    Payment of a financial contribution towards Police 

i.      Appropriate arrangements for Open Space Management

j.      Payment of the Council’s monitoring costs of £10,000 plus OCC Monitoring Costs

Conditions

Time Limit

1.            Application for approval of all the reserved matters shall be made to the Local Planning Authority before the expiration of three years from the date of this permission and the development hereby permitted shall be begun either before the expiration of five years from the date of this permission or before the expiration of two years from the date of approval of the last of the reserved matters to be approved whichever is the later.  

Reason: To comply with the provisions of Section 92 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004, and Article 5(1) of the Town and Country Planning (Development Management Procedure (England)) Order 2015 (as amended).

Reserved Matters

2.            Details of the layout, scale, appearance, access (other than the approved accesses to Bicester Road shown on plan 10669-SK-05 Rev D) and landscaping (hereafter referred to as 'the reserved matters') shall be submitted to and approved in writing  ...  view the full minutes text for item 60.

Approved in line with the officer recommendation, subject to conditions and S106 legal agreement, details to be set out in the minutes.

The Committee considered application 22/01611/OUT, an outline planning application for up to 118 no dwellings (all matters reserved except for access) with vehicular access from Oxford Road for Manor Oak Homes/G B Bishop-Fruedling & C A Parsons at Stratfield Farm, 374 Oxford Road, Kidlington OX5 1DL.

Huw Mellow, on behalf of the agent for the applicant, Carter Jonas, addressed the Committee in support of the application.

In reaching its decision the Committee considered the officers report, presentation, addresses from the public speakers and the written updates.

Resolved

That, in line with the officer’s recommendation, application 22/01611/OUT be approved and authority be delegated to the Assistant Director for Planning and Development to grant permission, subject to:

a)     The conditions set out below (and any amendments to those conditions as deemed necessary) and

b)     The completion of a Planning Obligation under section 106 of the Town and Country Planning Act 1990, as substituted by the Planning and Compensation Act 1991, to secure the heads of terms as set out in the annex of the Minutes as set out in the Minute book (and any amendments as seemed necessary).

a)    Provision of 50% affordable housing on site

b)    Space reserved for the canal bridge and connection to the PR8 site and a proportionate contribution. 

c)    Green space and recreational routes to the south and west of the site and appropriate maintenance arrangements.

d)    Payment of a financial contribution towards proportionate highway contributions as set out in Appendix 4 of the Partial Review Local Plan for approximately £528,793.59 plus Travel Hub and Cycle Superhighway contributions.

e)    Payment of proportionate Canal Bridge contribution estimated at £150-250,000 Payment of a financial contribution towards Canal Towpath Enhancement of £47,489.40 to OCC and £372,000 (Canals and Rivers Trust)

f)     Payment of a financial contribution towards Community Hall and Development, Outdoor and indoor sport contributions of £517,144.46

g)    Payment of a financial contribution towards Healthcare of £101,800

h)    Payment of a financial contribution towards Education of £849,759

i)     Payment of a financial contribution towards Library Services of £12,700

j)     Payment of a financial contribution towards Police of £25,180

k)    Payment of a financial contribution to Public Realm and Public Art contributions £26,432.00 plus 7% maintenance

l)     Payment of a financial contribution towards Open Space Management

m)  Payment of the Council’s monitoring costs of £5000 plus OCC Monitoring Costs

Conditions

Time Limit

1.         Application for approval of all the reserved matters shall be made to the Local Planning Authority before the expiration of three years from the date of this permission and the development hereby permitted shall be begun either before the expiration of five years from the date of this permission or before the expiration of two years from the date of approval of the last of the reserved matters to be approved whichever is the later.

Reason: To comply with the provisions of Section 92 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004, and Article  ...  view the full minutes text for item 61.

Approved in line with the officer recommendation, subject to conditions, details to be set out in the minutes.

The Committee considered application 22/01756/F for alterations and repairs to a listed farmhouse and annexe, refurbishment and partial rebuilding of existing outbuildings to provide 2 no. dwellings; erection of 2 no. new dwellings; provision of car parking, bin and cycle stores; and access for Manor Oak Homes/G B Bishop Fruedling & C A Parson at Stratfield Farm, 374 Oxford Road, Kidlington, Oxfordshire, OX5 1DL.

Huw Mellow, on behalf of the agent for the applicant, Carter Jonas, addressed the Committee in support of the application.

In reaching its decision the Committee considered the officers report, presentation and the addresses from the public speakers.

Resolved

That application 22/01756/F, in line with the officer’s recommendation, be approved and authority be delegated to the Assistant Director for Planning and Development to grant permission, subject to the conditions as set out below and any amendments to those conditions as deemed necessary.

Conditions

Time Limit

1.         The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission.

Reason - To comply with the provisions of Section 91 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004.

Compliance with Plans

2.         Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the following plans and documents:

Plans:

219-100 – Site Location Plan 

219-100 Rev B – Existing Site Plan 

219-101 Rev B – Farmhouse Existing Ground Floor Plan

219-102 Rev B - Farmhouse Existing First Floor Plan

219-103 Rev A - Farmhouse Existing Elevations

219-104 Rev A – Farmhouse Existing Elevations

219-105 Rev A – Existing Elevations A1 Annexe

219-106 Rev A – Existing Plans A1 Annexe 

219-108 Rev A – Existing Plans Block B and C

219-109 Rev A – Existing Elevations Block B and C

219-110 Rev A – Existing Plans Block D

219-111 Rev A – Existing Elevations Block D

219-112 Rev A – Existing Plans Block E

219-113 Rev A – Existing Elevations Block E

219-114 Rev A – Existing Plans Block F

219-115 Rev A – Existing Elevations Block F

219-116 Rev A – Existing Plans Block G and H

219-117 Rev A – Existing Elevations and Section Block G

219-118 Rev A – Existing Elevations Block H

219-200 Rev B – Proposed Site Plan

219-201 Rev A – Farmhouse Proposed Ground Floor Plan

219-202 Rev A - Farmhouse Proposed First Floor Plan

219-203 Rev A - Farmhouse Proposed Elevations

219-204 Rev A – Farmhouse Proposed Elevations

219-205 Rev A – Proposed Elevations A1 Annexe

219-206 Rev A – Proposed Plans A1 Annexe 

219-207 Rev A – Proposed Plans Block B and C

219-208 Rev A – Proposed Plans Block B and C

219-209 Rev A – Proposed Elevations Block B and C

219-210 Rev A – Proposed Ground Floor Plans Block D

219-211 Rev B – Proposed First Floor Plans Block D

219-212 Rev A –  ...  view the full minutes text for item 62.

Approved in line with the officer recommendation, subject to conditions, details to be set out in the minutes.

The Committee considered application 22/01757/LB, a listed building consent application for alterations and repairs to a listed farmhouse and annexe, refurbishment and partial rebuilding of existing outbuildings to provide 2 no. dwellings; erection of 2 no. new dwellings; provision of car parking, bin and cycle stores; and access for Manor Oak Homes/G B Bishop Fruedling & C A Parson at Stratfield Farm, 374 Oxford Road, Kidlington, OX5 1DL.

Huw Mellow, on behalf of the agent for the applicant, Carter Jonas, addressed the Committee in support of the application.

In reaching its decision the Committee considered the officers report, presentation and the addresses from the public speakers.

Resolved

That application 22/01757/LB, in line with the officer’s recommendation, be approved and authority be delegated to the Assistant Director for Planning and Development to grant permission, subject to the conditions as set out below and any amendments to those conditions as deemed necessary.

Conditions

Time Limit

1.         The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission.

Reason - To comply with the provisions of Section 18 of the Town and Country Planning (Listed Buildings and Conservation Areas) Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004.

Compliance with Plans

2.         Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out in accordance with the following plans and documents:

Plans:

219-100 – Site Location Plan 

219-100 Rev B – Existing Site Plan 

219-101 Rev B – Farmhouse Existing Ground Floor Plan

219-102 Rev B - Farmhouse Existing First Floor Plan

219-103 Rev A - Farmhouse Existing Elevations

219-104 Rev A – Farmhouse Existing Elevations

219-105 Rev A – Existing Elevations A1 Annexe

219-106 Rev A – Existing Plans A1 Annexe 

219-108 Rev A – Existing Plans Block B and C

219-109 Rev A – Existing Elevations Block B and C

219-110 Rev A – Existing Plans Block D

219-111 Rev A – Existing Elevations Block D

219-112 Rev A – Existing Plans Block E

219-113 Rev A – Existing Elevations Block E

219-114 Rev A – Existing Plans Block F

219-115 Rev A – Existing Elevations Block F

219-116 Rev A – Existing Plans Block G and H

219-117 Rev A – Existing Elevations and Section Block G

219-118 Rev A – Existing Elevations Block H

219-200 Rev B – Proposed Site Plan

219-201 Rev A – Farmhouse Proposed Ground Floor Plan

219-202 Rev A - Farmhouse Proposed First Floor Plan

219-203 Rev A - Farmhouse Proposed Elevations

219-204 Rev A – Farmhouse Proposed Elevations

219-205 Rev A – Proposed Elevations A1 Annexe

219-206 Rev A – Proposed Plans A1 Annexe 

219-207 Rev A – Proposed Plans Block B and C

219-208 Rev A – Proposed Plans Block B and C

219-209 Rev A – Proposed Elevations Block B and C

219-210 Rev A – Proposed Ground Floor Plans Block D

219-211 Rev B – Proposed First  ...  view the full minutes text for item 63.

Approved in line with the officer recommendation, subject to conditions, details to be set out in the minutes.

The Committee considered application 23/01424/F for the demolition of an existing dwelling and erection of a new building to be used as a 9 bedroom House in Multiple Occupation. Widening of dropped kerb for B-Hive Living Ltd at 1 George Street, Bicester, OX26 2EB.

Williams Johnson-Mota, the applicant, addressed the Committee in support of the application.

In reaching its decision the Committee considered the officers report, presentation, written update and addresses from the public speaker.

Resolved

That application 23/01424/F, in line with the officer’s recommendation, be approved and authority be delegated to the Assistant Director for Planning and Development to grant permission, subject to the conditions set out below (and any amendments to those conditions as deemed necessary)

Conditions

1.         The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission.

Reason: To comply with the provisions of Section 91 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004.

2.         Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the information contained within the application form and the following approved plans: 

·         Site Location Plan

·         Drawing number SU11 – [Existing site and location plan]

·         Drawing number PL11 Rev E – [Proposed site plan]

·         Drawing number PL10 – [Proposed plans and elevations]

Reason: For the avoidance of doubt, to ensure that the development is carried out only as approved by the Local Planning Authority and comply with Government guidance contained within the National Planning Policy Framework.

3.         Prior to the commencement of the development hereby approved, a Construction Traffic Management Plan (CTMP) shall be submitted to and approved in writing by the Local Planning Authority. The CTMP shall include a commitment to deliveries only arriving at or leaving the site outside local peak traffic periods. Thereafter, the approved CTMP shall be implemented and operated in accordance with the approved details.  

Reason: In the interests of highway safety and to mitigate the impact of construction vehicles on the surrounding highway network, road infrastructure and local residents, particularly at morning and afternoon peak traffic times. 

4.         The materials to be used for the external walls and roof of the development hereby permitted shall match in terms of colour, type and texture those used on the existing adjoining building. 

Reason: To ensure that the materials are appropriate to the appearance of the locality and to ensure the satisfactory appearance of the completed development in accordance with Policy ESD15 of the Cherwell Local Plan 20112031 Part 1, saved Policy C28 of the Cherwell Local Plan 1996 and Government guidance contained within the National Planning Policy Framework. 

5.         Full details of the enclosures along all boundaries of the site and any additional enclosures required to make the development acceptable shall be submitted to and approved in writing by the Local Planning Authority before the building hereby approved reaches slab  ...  view the full minutes text for item 64.

Approved in line with the officer recommendation, subject to conditions, details to be set out in the minutes.

The Committee considered application 23/01927/F for a part retrospective - change of use from a 6 bedroom HMO to an 8 bedroom HMO (Sui Generis) for Mrs Jenny Surtees at 43A George Street, Bicester, OX26 2ED.

Jenny Surtees, the applicant, addressed the Committee in support of the application.

In reaching its decision the Committee considered the officers’ report and presentation and the addresses of the public speaker.

Resolved

That application 23/01927/F, in line with the officer’s recommendation, be approved and authority be delegated to the Assistant Director Planning and Development to grant permission, subject to the conditions set out below (and any amendments to those conditions as deemed necessary).

Conditions

1.         Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the information contained within the application form and the following approved plans:

·                Design and Access Statement

·                Site Location Plan

·                Drawing number SLP – [Site and Location Plans]

·                Drawing number OX262EDFP02 – [Floor Plan Layout]

Reason: For the avoidance of doubt, to ensure that the development is carried out only as approved by the Local Planning Authority and comply with Government guidance contained within the National Planning Policy Framework.

2.         Within 3 months of the date of this decision, Secured by Design measures shall be installed in accordance with details which shall have first been submitted to and approved in writing by the Local Planning Authority. For the avoidance of doubt the details of how the scheme accords with the secure by design principles shall include:  details of all bedroom doors being certified to PAS24, with a door viewer installed; details of a secure postal strategy; and details of a visitor notification system (doorbell) for each bedroom. The Secure by Design measures shall be retained and maintained in perpetuity.

Reason: In order to ensure the safety and security of any future occupants of the site and to comply with Government guidance contained within the National Planning Policy Framework and the Crime and Disorder Act 1998.

3.         The parking and manoeuvring areas, shown on approved plan SLP shall be retained in perpetuity and be kept unobstructed except for the parking and manoeuvring of vehicles at all times.

Reason: In the interests of highway safety and flood prevention and to comply with Policies ESD7 and ESD15 of the Cherwell Local Plan 2011-2031 Part 1 and Government guidance contained within the National Planning Policy Framework.

4.         Within 3 months of the date of this decision, the enclosures along all boundaries of the site and any additional enclosures required to make the development acceptable shall be erected in accordance with details which shall have first been submitted to and approved in writing by the Local Planning Authority. The boundary treatment so provided shall thereafter be permanently retained. 

Reason: To ensure the satisfactory appearance of the completed development, to safeguard the privacy of the occupants of the existing and proposed dwellings and to comply with Policy ESD15 of the Cherwell Local Plan 2011-2031 Part  ...  view the full minutes text for item 65.

Application withdrawn by the applicant.

The application had been withdrawn from the planning process by the applicant.

Refused, against officer recommendation. Reasons to be set out in the minutes.

The Committee considered application 23/01952/F for a single and two storey front extensions, first floor side extension and single and two storey rear extensions, removal of chimney on south-west elevation (revised scheme of 22/03323/F and 23/01059/F) for Mr G Ashraf at 1 Elizabeth Rise, Banbury, OX16 9LZ.

Councillor Kieron Mallon addressed the Committee as Local Ward Member.

Ian Lyne, local resident, addressed the committee in objection to the application.

It was proposed by Councillor Harwood and seconded by Councillor Reynolds that application 23/01952/F, be refused, against the officers’ recommendation, due to flooding risk, overdevelopment of the site and excessive parking and was therefore contrary to Policy DSD15 of the Cherwell Local Plan 2011-2031 (with the exact wording delegated to officers).

In reaching its decision the Committee considered the officers’ report, presentation, addresses of the public speakers and the written updates.

Resolved

That application 23/01952/F be refused, contrary to the officer’s recommendation, for the following reasons:

1.         By reason of its scale, form and massing, the proposal would result in overdevelopment of the site and would therefore adversely affect the character and appearance of the area. In addition, the proposal would result in excessive hardstanding exceeding the car parking capacity of the property, which would cause water problems and localized flooding due to water run off. The proposal would therefore be contrary to Policy ESD15 of the Cherwell Local Plan 2011-2031.

Report of Assistant Director Planning and Development

Purpose of report

To keep Members informed about planning appeal progress including decisions received and the scheduling of public inquiries and hearings for new and current appeals.

Recommendations

The meeting is recommended:

1.1         To note the position on planning appeals contained within the report.

Resolved

(1)          That the position statement be accepted.

The Assistant Director Planning and Development submitted a report which informed Members about planning appeal progress including decisions received and the scheduling of public inquiries and hearings for new and current appeals.

Resolved

(1)          That the position statement be accepted.