Agenda, decisions and minutes

Members declared interests in the following agenda items:

7. Land to Rear of Tangmere Close and Scampton Close, Skimmingdish Lane, Bicester.

Councillor D M Pickford, Non Statutory Interest, as a member of Bicester Town Council, which had been consulted on the application.

Councillor Lawrie Stratford, Non Statutory Interest, as a member of Bicester Town Council, which had been consulted on the application.

Councillor Lynn Pratt, Non Statutory Interest, as a member of Bicester Town Council, which had been consulted on the application.

Councillor Rose Stratford, Non Statutory Interest, as a member of Bicester Town Council, which had been consulted on the application.

9. 1 Hyde Grove, Bloxham.

Councillor Colin Clarke, Declaration, as he knew the partner of the public speaker registered to speak in objection to the application but there was no conflict of interest.

Councillor James Macnamara, Declaration, as the applicant was known to him and had taught his children and he would leave the meeting for the consideration of the application.

10. Garage Block Adjacent 29 Westbeech Court, Banbury.

Councillor Andrew Beere, Non Statutory Interest, as a member of Banbury Town Council, which had been consulted on the application.

Councillor Barry Richards, Non Statutory Interest, as a member of Banbury Town Council, which had been consulted on the application.

Councillor Colin Clarke, Non Statutory Interest, as a member of Banbury Town Council, which had been consulted on the application.

Councillor Colin Clarke, Declaration, as one of the council's appointed representatives and trustee on Banbury Charities.

The Chairman advised that requests to address the meeting would be dealt with at each item.

There were no items of urgent business.

To confirm as a correct record the Minutes of the meetings of the Committee held on 16 April 2015 and 19 May 2015 (to follow as meeting held after agenda publication).

The Minutes of the meetings held on 16 April 2015 and 19 May 2016 were agreed as correct records and signed by the Chairman.

To receive communications from the Chairman.

The Chairman made the following announcements:

1.    Under the Openness of Local Government Bodies Regulations 2014,members of the public were permitted to film, broadcast and report on the meeting, subject to the efficient running of the meeting not being affected.

2.    The Chairman paid tribute to former Planning Committee Chairman, Councillor Rose Stratford hard work over the past four years.

Approved, subject to various requirements to be set out in the minutes

The Committee considered application 14/00697/F for Residential development for 46 dwellings at land to the rear of Tangmere Close and Scampton Close, Skimmingdish Lane, Bicester for Taylor Wimpey and Persimmon.

Bicester Town Councillor James Porter, whose town council ward the proposed development was located within, addressed the Committee in objection to the application

Alex Hayles, Savilles of Oxford, agent for the applicant, addressed the Committee in support of the application.

In reaching their decision the Committee considered the officers’ report, written update and presentation and the addresses of the public speakers.

Resolved

That application 14/00697/F be approved, subject to:

a)     The applicants entering into an appropriate legal agreement to the satisfaction of the District Council, with delegation to Head of Development Management to secure financial contributions.

b)    the following conditions: with any final revisions/wording to be delegated to the Head of Development Management.

 1    Full Application: Duration Limit

       The development to which this permission relates shall be begun not later than the expiration of one year beginning with the date of this permission.

 2    Plans Condition

Except where otherwise stipulated by condition, the application shall be carried out strictly in accordance with the following plans and documents: Transport Assessment; Addendum to Transport Assessment; Flood Risk Assessment and Drainage Strategy; Planning Statement;  Design and Access Statement and Addendum; Tree Quality Survey and Arboricultural Method Statement; Ecological Assessment and Addendum; Landscape and Visual Impact Assessment and Addendum;  Drawing Numbers:  1441103/SS01 Rev B; 141103/SS02 ; 141103/SL/05 Rev B;  141103/SL Rev L; 141103/SL/03 Rev A; 141103/SL/02 Rev A; 141103/SL/01 Rev A; 141103/SL/04 Rev A; AA11/EP ; AA23.A/EL; AA11/EL; AA23/FP; AA31/EL; AA31/EL; AA31/FP; AA41/EL; AA41/FP; AB/DG1/EP; AB/SG1/EP; AB/SG2/EP; PA25/EP;PA25-MID/EP Rev A; PA33.1/EP; PA33.2/EP; PA33.3/EP; PB48.1/EL; PB48.2/EL; PA48/FP; PB30-G/EL; PB30-G/FP; PB3G.2/EL; PB33G (style3)(style 1); PB33G.2/EL; PB33G/FP; PB51.1/EL; PB51.2/EL; PB51/FP; PT43/ELPB51/FP; 1498/P21a Landscape Strategy Plan; Location Plan and External Enclosure details.

3     Details of Materials and Finishes

       Prior to the commencement of the development hereby approved, a schedule of materials and finishes for the external walls and roof(s), roads, accesses, driveways, parking courts and hard surfaces of the development hereby approved shall be submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with the approved schedule.

 4    Samples of Materials

       Prior to the commencement of the development hereby approved, samples of the brick/tile/slate/pavior to be used in the construction of the walls/roof/hardstandings, driveways, parking courts and pedestrian areas of the development shall be submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with the samples so approved.

 5    Stone Sample Panel

       Prior to the commencement of the development hereby approved, a stone sample panel (minimum 1m2 in size) shall be constructed on site in artificial limestone which shall be inspected and approved in writing by the Local Planning Authority. Thereafter, the external walls of the development shall be laid, dressed, coursed and pointed in strict accordance with the approved stone sample  ...  view the full minutes text for item 8.

Approved, subject to various requirements to be set out in the minutes

The Committee considered application 14/01153/F for the change of use from C1 into 4no. dwellings (C3) at Otmoor Lodge, Horton Hill, Horton cum Studley for B A Property Management Ltd.

Huw Mellow, agent for the applicant, addressed the Committee in support of the application.

In reaching their decision the Committee considered the officers’ report, written update and presentation and the address of the public speaker.

Resolved

That application 14/01153/F be approved, subject to resolving a highways/parking issue with Oxfordshire County Council and  the following condition:

1.    Full Application: Duration Limit

The development to which this permission relates shall be begun not later than   the expiration of three years beginning with the date of this permission.

Deferred to allow for a site visit

The Committee considered application 15/00263/F for a single storey front extension and two storey side extensions at 1 Hyde Grove, Bloxham for Mr and Mrs Dan McInerney.

Prior to the officer presentation of the report and addresses of public speakers, Councillor Heath proposed that consideration of the application be deferred to allow for a formal site visit to enable Committee Members to view the effect of the proposed development on the adjoining properties. Councillor Pickford seconded the proposal.

In reaching their decision the Committee considered the officers’ report and written update.

Resolved

That consideration of application 15/00263/F be deferred to allow for a formal site visit.

Refused, reasons to be set out in the minutes

The Committee considered application 15/00300/F for the construction of 4 new houses and associated parking with access from Westbeech Court and The Shades at the Garage Block Adjacent 29 Westbeech Court, Banbury for Mr Norman White.

Helen Middleton, John Hatton and Brian Butler, local residents, and Paul Stilgoe, Secretary of Banbury Trades and Labour Club, addressed the Committee in objection to the application.

Nick Price, architect for the applicant, addressed the Committee in support of the application.

In reaching their decision the Committee considered the officers’ report and presentation and the addresses of the public speakers.

Resolved

That application 15/00300/F be refused for the following reasons:      

1     The proposal represents an overdevelopment of the site, resulting in a cramped layout which is to the detriment of the character and appearance of Westbeech Court, and the wellbeing of future occupiers through provision of insufficient private amenity space. The proposal contravenes Policies C28 and C30 of the Adopted Cherwell Local Plan, Policy ESD16 of the Submission Cherwell Local Plan and the good design ethos of the Framework.

2     The scale of plots 1 – 3 by reason of their three storey form and fenestration detailing appear overdominant within the Westbeech Court street scene. This relationship is considered contrary to Policies C28 and C30 of the Adopted Cherwell Local Plan, Policy ESD16 of the Submission Cherwell Local Plan and the good design ethos of the Framework.

3     Plot 4 is in an elevated and prominent location on Westbeech Court. The design of this dwelling does not make a positive contribution to the street scene due to poor fenestration detailing, contrary to Policy C30 of the Adopted Cherwell Local Plan.    

Deferred to allow for a site visit

The Committee considered application 15/00307/F for the erection of a detached single storey dwelling at The Roebuck, Banbury Road, North Newington for Mrs Jayne Hughes.

Prior to the officer presentation of the report and addresses of public speakers, Councillor Reynolds proposed that consideration of the application be deferred to allow for a formal site based on the officer’s recommended reasons for refusal. Councillor Pickford seconded the proposal.

In reaching their decision, the Committee considered the officers’ report and written update.

Resolved

That consideration of application 15/00307/F be deferred to allow for a formal site visit.

Refused, reasons to be set out in the minutes

The Committee considered application 15/00317/OUT, an outline application with all matters except access reserved, for a residential development of up to 98 dwellings, land for potential GP outreach surgery/pharmacy/community use, landscaping, public open space, associated infrastructure and associated works at Land to west of Banbury Road, Twyford for Gladman Development.

Parish Councillor David Griffiths, Adderbury Parish Council, and Peter Burrows, Chair of Adderbury Conservation Group, addressed the Committee in objection to the application.

In reaching their decision, the Committee considered the officers’ report, presentation and written update and the addresses of the public speakers.

Resolved

That application 15/00317/OUT be refused for the following reasons:

1.      The proposed development, by reason of its siting and scale on the edge of a village in an open countryside location, and taking into account the amount of new housing development already planned to take place at Adderbury and Cherwell Council’s ability to demonstrate an up-to-date 5.1 year housing land supply, is considered to be unnecessary, undesirable and unsustainable new housing development that would harm the rural character and setting of the village and would prejudice a more balanced distribution of the rural housing growth planned for in the Cherwell Submission Local Plan. Therefore the proposal is considered unacceptable in principle and conflicts with saved Policies H12, H18, C8, C9, C27 and C33 of the adopted Cherwell Local Plan, draft Policies ESD13, ESD16 and Villages 2 of the Cherwell Submission Local Plan, the NPPF in particular paragraphs 7, 8, 9, 10, 14 and 17 and section 7 ‘Requiring good design’, and the PPG.

2.      By reason of its siting, size, scale, form and appearance, in particular the extensive loss of important views across open countryside of the historic core of Adderbury village including Adderbury Conservation Area and the Grade I listed church of St. Mary, as experienced along one of the main approaches into the village, the proposed development is considered to cause considerable, unnecessary and unjustified harm to the setting and significance of designated heritage assets. There are no public benefits that outweigh this level of harm. Therefore the proposal conflicts with saved Policies C27 and C33 of the adopted Cherwell Local Plan, draft Policies ESD13, ESD16 and Villages 2 of the Cherwell Submission Local Plan, the NPPF in particular paragraph 17 ‘Core planning principles’ and section 12 ‘Conserving and enhancing the historic environment’, and the PPG.

3.      By reason of its siting, size, scale, form and appearance, in particular the extensive loss of important views across open countryside of the historic core of Adderbury village and the Sor valley, the proposal is considered to cause significant and unacceptable harm to the rural landscape character and quality of the area and the setting of the village as experienced by local residents, visitors and users of the A4260 and the public rights of way. Therefore the proposal conflicts with saved Policies C7, C27 and C33 of the adopted Cherwell Local Plan, draft Policies ESD13, ESD16 and Villages 2 of the Cherwell Submission Local Plan,  ...  view the full minutes text for item 13.

Approved, subject to various requirements to be set out in the minutes

The Committee considered application 15/00394/F for a temporary haul road at land adjacent to Shipton Road, Shipton on Cherwell for Pye Homes Ltd.

Trish Redpath, a local resident, addressed the Committee in objection to the application.

John Ashton, agent for the applicant, addressed the Committee in support of the application.

In reaching their decision the Committee considered the officers’ report, written update and presentation and the addresses of the public speakers.

Resolved

That application 15/00394/F be approved, subject to amended conditions to those in the officers’ report with the exact wording delegated to the Head of Development Management, in consultation with the Chairman:

1.    At the expiration of two years from the date hereof the use of the haul road shall be discontinued and the land shall be restored to its former condition on or before that date.

2.    Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the following plans and documents: Application Form, site plan and drawing no.12-1162 07 P06.

3.    That the haul road hereby approved shall be constructed and used only in association with the development approved under West Oxfordshire District Council's application reference 13/0982/P/FP only and for no other purpose whatsoever. Use of the haul road shall cease upon the completion of the development of that application site.

4.    That prior to its first use the proposed road shall be laid out, constructed, surfaced, drained, and with crossings of the public rights of way strictly in accordance with the details contained on drawing no.121162/07/P06.

5.    The implementation of this permission shall be undertaken in accordance with the Construction Management Plan and Construction Method statement already submitted to and approved by West Oxfordshire District Council.

6.    Full details of the remediation and reinstatement works which shall include replanting of the gaps where hedgerow/trees are to be removed shall be submitted within 18 months of the date of this permission to be approved in writing by the Local Planning Authority prior to those remediation works commencing. The approved scheme shall be implemented within 6 months of the cessation of the use of the haul road.

7.    The public right of way shall at all times remain open expect when a vehicle(s) is accessing  the development which shall then be operated in accordance with the details shown on drg no.121162/07/P06 and set out in para 4.3 of the Design and Access statement. The signage will be installed in accordance with the drawing submitted to the Local Planning Authority on 28 May 2015 and retained for the life of the haul road.     

8.    Prior to the commencement of the development a photographic record shall be taken of the surface condition of the route of the haul road in order that on restoration the route is returned to its former condition.

9.    All site clearance (including vegetation removal, movement of vehicles on site and all ground works) shall be timed so as to  avoid the bird nesting/breeding season  ...  view the full minutes text for item 14.

Approved, subject to various requirements (exact wording delegated to officers) to be set out in the minutes

The Committee considered application 15/00418/F for the erection of B1 (Class 2) leased office accommodation – provision of two storey office accommodation, parking and landscaped at Bloxham Mill, Barford Road, Bloxham, Banbury for Bloxham Mill Ltd.

Ray Avery, Managing Director, Bloxham Mill Business Centre, address the Committee in support of the application.

Councillor Heath proposed that the application be approved, subject to appropriate conditions, with authority for the exact wording delegated to the Head of Development Management. Councillor Pickford seconded the proposal.

In reaching their decision the Committee considered the officers’ report, written update and presentation and the address of the public speaker.

Resolved

That application 15/00418/F be approved, subject to appropriate conditions with the exact wording delegated to the Head of Development Management.

1.    The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission.

2.    Except where otherwise stipulated by condition, the application shall be carried out strictly in accordance with the following plans and documents: Application form, drg nos. 6117.01A, 03A, 04A

3.    Prior to the commencement of the development hereby approved, a schedule of materials and finishes for the external walls and roof(s) of the development hereby approved shall be submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with the approved schedule.

4.    Prior to the commencement of the development hereby approved, samples of the timber boarded screening to be used in construction of the walls of the development shall be submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with the samples so approved.

5.    Prior to the commencement of the development hereby approved, a plan showing full details of the external lighting shall be submitted to and approved in writing by the Local Planning Authority. Thereafter, the lighting shall be carried out and retained in accordance with the approved details.

6.    Prior to the commencement of the development hereby approved, full details of the refuse bin storage for the site, including location and compound enclosure details, shall be submitted to and approved in writing by the Local Planning Authority. Thereafter and prior to the first occupation of building the refuse bin storage area and appropriate number of refuse bins required in relation the building shall be provided in accordance with the approved details and, other than on the day of refuse collection, the refuse bins shall be stored at all times in the approved location.

7.    Prior to the commencement of the development hereby approved, a landscaping scheme shall be submitted to and approved in writing by the Local Planning Authority. The scheme for landscaping the site shall include:-

            (a)       Details of the proposed tree and shrub planting including their species, number, sizes and position, together with grass seeded/turfed areas.

            (b)       Details of the existing trees and hedgerows to be retained as well as those  ...  view the full minutes text for item 15.

Report of Head of Development Management

Purpose of report

To advise the Planning Committee of changes to the Council’s 5 year housing land supply position which occurred after it resolved that the Council would have refused planning permission for this application (which is the subject of an appeal against non-determination), and to seek a further resolution to amend the reasons planning permission would have been refused to take account of this change.

Recommendations   

1.1         That the Planning Committee notes the policy implications of the changes to the Council’s 5 year housing land supply position.

1.2         That the Planning Committee resolves to amend the reasons the Council would have refused planning permission for the application to those detailed at section 3 of this report.

Resolved

(1)          That the policy implications of the changes to the Council’s 5 year housing land supply position be noted.

(2)          That the reasons the Council would have refused planning permission for the application to those set out in section 3 of the report.

The Head of Development Management submitted a report to advise the Planning Committee of changes to the Council’s 5 year housing land supply position which occurred after it resolved that the Council would have refused planning permission for this application (which was the subject of an appeal against non-determination), and to seek a further resolution to amend the reasons planning permission would have been refused to take account of this change.

Resolved

(1)          That the policy implications of the changes to the Council’s 5 year housing land supply position be noted.

(2)          That the reasons the Council would have refused planning permission for the application as set out below:

1.      The proposed development, by reason of its scale, size and form, fails to respect the traditional linear settlement pattern of Kirtlington and extends beyond its built up limits into the open countryside, resulting in an incongruous and inappropriate form of development that would relate poorly to the remainder of the village and would cause demonstrable harm to its rural character and setting and the visual amenities of the area. In the context of the Council’s ability to demonstrate an up-to-date 5.1 year housing land supply, this harm decisively outweighs the benefits of the proposal which is unnecessary, undesirable and unsustainable development in this location. Therefore the proposal is contrary to saved Policies H13, H18, C8, C27, C28 and C30 of the adopted Cherwell Local Plan and draft Policies ESD13, ESD16 and Villages 2 of the Cherwell Submission Local Plan and Central government advice within the National Planning Policy Framework.

2.      In the absence of a satisfactory planning obligation, the Local Planning Authority is not convinced that the infrastructure and affordable housing directly required as a result of this scheme will be delivered. This would be contrary to saved Policy H5 of the adopted Cherwell Local Plan and draft Policy INF1 of the Cherwell Submission Local Plan and Central government guidance within the national Planning policy Framework.

Report of Head of Development Management

Summary

This report aims to keep members informed upon applications which they have authorised decisions upon subject to various requirements which must be complied with prior to the issue of decisions.

An update on any changes since the preparation of the report will be given at the meeting.

Recommendations

The meeting is recommended:

1.1         To accept the position statement.

Resolved

(1)          That the report be noted.

The Head of Development Management submitted a report which informed Members upon applications which they had authorised decisions upon subject to various requirements which must be complied with prior to the issue of decisions.

Resolved

(1)          That the position statement be accepted.

Report of Head of Development Management

Summary

This report aims to keep members informed upon applications which have been determined by the Council, where new appeals have been lodged. Public Inquiries/hearings scheduled or appeal results achieved.

Recommendations

The meeting is recommended:

1.1         To accept the position statement.

Resolved

(1)          That the report be noted.

The Head of Development Management submitted a report which informed Members on applications which had been determined by the Council, where new appeals have been lodged, public Inquiries/hearings scheduled or appeal results achieved.

Resolved

(1)          That the position statement be accepted.