Agenda, decisions and minutes

Members declared interests in the following agenda items:

8. OS Parcels 4083 and 6882 Adjoining and north of Broken Furrow, Warwick Road, Banbury.

Councillor Alastair Milne Home, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Andrew Beere, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Barry Richards, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Colin Clarke, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

9. Hardwick Hill, Southam Road, Banbury.

Councillor Alastair Milne Home, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Andrew Beere, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Barry Richards, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Colin Clarke, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

10. Land to Rear of Tangmere Close and Scampton Close, Skimmingdish Lane, Bicester.

Councillor Rose Stratford, Non Statutory Interest, as a member of Bicester Town Council which had been consulted on the application.

14. OS Parcel 8184 Adjoining and North of River Cherwell And South West of Spital Farm Sewage Bankside Banbury.

Councillor Alastair Milne Home, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Andrew Beere, Disclosable Pecuniary Interest, as an employee of Chiltern Railways and would withdraw from the Council Chamber and take no part in the discussions or voting on this item and Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Barry Richards, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Colin Clarke, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

16. Swalcliffe Park Equestrian, Grange Lane, Swalcliffe.

Councillor G A Reynolds, Declaration, as the applicants Father was known to him and would leave the room for the duration of the item.

18. 60 High Street, Banbury.

Councillor Alastair Milne Home, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Andrew Beere, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Barry Richards, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Colin Clarke, Non Statutory Interest, as a member of Banbury Town Council which had been consulted on the application.

21. Bridge north east of The Duck on the Pond over the River Swere South Newington.

Councillor G A Reynolds, Non Statutory Interest, as a County Councillor whose division  ...  view the full minutes text for item 169.

The Chairman advised that requests to address the meeting would be dealt with at each item.

There were no items of urgent business.

To confirm as a correct record the Minutes of the meeting of the Committee held on 22 January 2015

The Minutes of the meeting held on 22 January 2015 were agreed as a correct record and signed by the Chairman.

To receive communications from the Chairman.

The Chairman made the following announcement:

1.    Under the Openness of Local Government Bodies Regulations 2014,members of the public were permitted to film, broadcast and report on the meeting, subject to the efficient running of the meeting not being affected.

Deferred to seek counsel opinion on matters raised by a law firm acting on behalf of members of Stop Campsfield Expansion

The Committee considered application 14/01778/F for the expansion of existing immigration removal centre to provide additional detainee accommodation, ancillary detainee and staff facilities, car parking, landscaping and internal fencing.

The Development Control Team Leader advised the Committee that a letter from a law firm acting on behalf of members of Stop Campsfield Expansion had been received on 17 February 2015. Having taken legal advice, Officers had concluded that it was prudent to get counsel opinion to help clarify the points raised before this application is determined and therefore the officer recommendation had changed from approval to deferral.   

Councillor Rose Stratford proposed that application 14/01778/F be deferred to seek counsel opinion on matters raised by a law firm acting on behalf of members of Stop Campsfield Expansion. Councillor Clarke seconded the proposal.

Resolved

That consideration of application 14/01778/F be deferred to seek counsel opinion on matters raised by a law firm acting on behalf of members of Stop Campsfield Expansion

Approved, subject to various requirements to be set out in the minutes

The Committee considered application 14/00341/DISC for the discharge of condition no. 5 of 12/01789/OUT – provision of Design Code.

In reaching their decision, the committee considered the officers’ report, presentation and written update.

Resolved

That the discharge of condition no. 5 of planning application 12/01789/OUT be approved.

Approved, subject to various requirements to be set out in the minutes

The Committee considered application 14/00383/DISC for the discharge of condition no. 6 of 13/00159/OUT – provision of Design Code.

Jason Leonard, agent for the applicant, addressed the Committee in support to the application.

In reaching their decision, the Committee considered the officers’ report, written update, presentation and the address of the public speaker.

Resolved

That the discharge of condition no. 6 of 13/00159/OUT be approved

Deferred to seek the comments of Oxfordshire County Council as the Highways Authority; Allow the submitted TA to be updated to reflect the potential impact of Bicester 11; and, enable a roundtable discussion to take place between Taylor Wimpey/Albion Land/ CDC and agree the proposed access arrangements

The Committee considered application 14/00697/F for the residential development for 46 dwellings.

The Development Control Team Leader advised the Committee that various correspondence had been received since the publication of the agenda and officers considered that there was a need to give further consideration to the points of access to these potential development sites and consequently the officer recommendation had changed from approval to deferral.

Councillor Rose Stratford proposed that application 14/00697/F be deferred. Councillor Lawrie Stratford seconded the proposal.

Resolved

That consideration of application 14/00697/F be deferred to seek the comments of Oxfordshire County Council as the Highways Authority; Allow the submitted TA to be updated to reflect the potential impact of Bicester 11; and, enable a roundtable discussion to take place between Taylor Wimpey/Albion Land/ CDC and agree the proposed access arrangements.

Deferred to allow further investigation into legal issues raised by solicitors acting for the applicant

The Committee considered application 14/01153/F for the change of use from C1 into 4no. dwellings (C3).

The Principal Planning Officer advised the Committee that after agenda publication a further letter has been received from solicitors acting for the applicantswhich raised issues that required further investigation and the officers’ recommendation has therefore changed from approval to deferral.

Councillor Rose Stratford proposed that application 14/01153/F be deferred to allow further investigation into legal issues raised by solicitors acting for the applicant. Councillor Lawrie Stratford seconded the proposal.

Resolved

That consideration of application 14/01153/F be deferred to allow further investigation into legal issues raised by solicitors acting for the applicant.

Application withdrawn by the applicant

The Chairman advised the Committee that the application had been withdrawn by the applicant.

Approved, subject to various requirements to be set out in the minutes

The Committee considered application 14/01434/F for a dwelling with garage and access.

Martin Lipson, Steeple Aston Parish Councillor, addressed the committee speaking in objection to the application.

Bob Sutton, agent, addressed the committee in support to the application.

Councillor Macnamara proposed that application be refused. Councillor Wood Seconded the proposal. The motion was voted on and subsequently fell.

Councillor Randall proposed that the application be approved, Councillor Clarke seconded the proposal.

In reaching their decision, the committee considered the officers report and presentation, written update and the address of the public speakers.

Resolved

That application 14/01434/F be approved, subject to the following conditions:

1.            The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission.

2.            Except where otherwise stipulated by condition, the application shall be carried out strictly in accordance with the following plans and documents: Application forms site plan and drawing numbered 14:3603:3a

3.            Prior to the commencement of the development hereby approved, a stone sample panel (minimum 1m2 in size) shall be constructed on site in natural limestone, which shall be inspected and approved in writing by the Local Planning Authority. Thereafter, the external walls of the development shall be laid, dressed, coursed and pointed in strict accordance with the approved stone sample panel.

4.            The roof of the development hereby approved shall be covered with natural blue/black slates.

5.            Prior to the commencement of the development, full details of the doors and windows hereby approved, at a scale of 1:20 including a cross section, cill, lintel and recess detail and colour/finish, shall be submitted to an approved in writing by the Local Planning Authority. Thereafter the doors and windows shall be installed within the building in accordance with the approved details.

6.            Prior to the commencement of the development hereby approved, a plan showing full details of the finished floor levels in relation to existing and proposed site levels for the proposed dwelling shall be submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with the approved finished floor levels plan.

7.            Except to allow for the means of vehicular access and vision splays, the existing natural stone wall along the northern and eastern boundaries of the site shall be retained and maintained at the existing height of not less than 1 metre.

8.            Prior to the construction of the dwelling hereby approved, the proposed means of access between the land and the highway shall formed, laid out and constructed strictly in accordance with Oxfordshire County Council’s specification and guidance.

9.            Prior to the commencement of the development hereby approved, full specification details (including construction, layout, surfacing and drainage) of the parking and manoeuvring areas shall be submitted to and approved in writing by the Local Planning Authority. Thereafter, and prior to the first occupation of the development, the parking and manoeuvring areas shall be provided on the site in  ...  view the full minutes text for item 180.

Approved, subject to various requirements to be set out in the minutes

The Committee considered application 14/01621/F for the construction of a Light Maintenance Depot for train vehicles with associated accommodation and associated rail sidings for train stabling.

Graham Cross, the applicant, addressed the committee in support to the application.

In reaching their decision, the committee considered the officers’ report, presentation, written update and presentation of the public speaker.

Resolved

That application 14/01621/F be approved:

i.             That it be resolved that in accordance with the provisions of Regulation 24 of the Town and Country Planning (Environmental Impact Assessment) Regulations 2011 that this report is approved as setting out the main reasons, considerations and measures of mitigation proposed with regards to the Environmental Statement.

ii.            Subject to the following conditions:

1.            The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission.

2.            Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the following plans and documents and the materials and finishing details included therein: Application forms, Design and Access Statement, Drawing No. MCN/BAN/P100 Rev A, MCN/BAN/P101Rev A, MCN/BAN/P103 Rev A, MCN/BAN/P104 Rev A, MCN/BAN/105 Rev E, MCN/BAN/P106 Rev A, MCN/BAN/P107 Rev A, MCN/BAN/P108 Rev A, MCN/BAN/P109 Rev A, DPC-BAN-P110-A, and DPC-BAN-P111

3.            Prior to the commencement of the development hereby approved, a schedule of materials and finishes for the external walls and roof(s) of the development hereby approved shall be submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with the approved schedule

4.            Prior to the commencement of the development hereby approved, full details of the external lighting shall be submitted to and approved in writing by the Local planning Authority. Thereafter, the lighting shall be carried out and retained in accordance with the approved details.

5.            Prior to the commencement of the development hereby approved, full details of the refuse bin storage for the site, including location and compound enclosure details, shall be submitted to and approved in writing by the Local Planning Authority.  Thereafter and prior to the first occupation of the dwellings, the refuse bin storage area shall be provided in accordance with the approved details and retained unobstructed except for the storage of refuse bins.

6.            Prior to the commencement of the development hereby approved, full details of the fire hydrants to be provided or enhanced on the site shall be submitted to and approved in writing by the Local Planning Authority. Thereafter and prior to the first occupation of the development, the fire hydrants shall be provided or enhanced in accordance with the approved details and retained as such thereafter.

7.            All services serving the proposed development shall be provided underground unless details of any necessary above ground service infrastructure, whether or not permitted by the Town and Country Planning (General Permitted Development Order) 1995 (as amended), have first been submitted to and approved in writing by the Local Planning  ...  view the full minutes text for item 181.

Approved, subject to various requirements to be set out in the minutes

The Committee considered application 14/01737/OUT for an outline application with means of access for consideration (layout, scale, appearance and landscaping reserved for subsequent approval).  For the erection of up to 45 dwellings served via a new vehicular and pedestrian access; public open space and associated earthworks to facilitate surface water drainage; and other ancillary and enabling works.

Philip Clarke, Chairman of Chesterton Parish Council addressed the committee in objection to the application.

Kathryn Ventham, agent to the applicant, addressed the committee in support to the application.

In reaching their decision, the Committee considered the officers’ report, written update and presentation and the addresses of the public speakers.

Resolved

That application 14/01737/OUT be approved, subject to:

a)           The applicants entering into an appropriate legal agreement to the satisfaction of the District Council to secure financial contributions as outlined below:

CDC Contributions

·         35% affordable housing

·         Refuse and Recycling - £67.50 per property

·         Play Areas – a LAP and £31,995.52 commuted maintenance sum

·         Attenuation Pond Maintenance - £14.91 per m2

·         Ditch Maintenance - £50.09/Ln m

·         POS Maintenance - £25.07 per m2

·         Mature Tree Maintenance – £2527.16 per mature tree

·         Monitoring fee - £1500

OCC Contributions

·         £179,868 – Primary School Expansion in the area

·         £254,216 – New Secondary School at Bicester

·         £8,939 – Special Education Needs

·         £5,452 – Bicester New Library

·         £7,921 – Waste Management

·         £619 – Museum Resource Centre

·         £7,416 – Adult Health and Wellbeing Day Care

·         £2,123 – Central Library

·         £3,750 – Administration

·         Improvements to pedestrian and cycle connectivity into Chesterton from the application site including possibility of footway connection via Green Lane and other routes

Thames Valley Police - £6,285.65

b)           the following conditions:

1.            No development shall commence until full details of the layout, scale,

appearance , access and landscaping(hereafter referred to as reserved

matters) have been submitted to and approved in writing by the Local

Planning Authority

2.            In the case of the reserved matters, application for approval shall be made not later than the expiration of three years beginning with the date of this permission

3.            The development to which this permission relates shall be begun not later than the expiration of two years from the final approval of the reserved matters or, in the case of approval on different dates, the final approval of the last reserved matters to be approved.

4.            Except where otherwise stipulated by condition, the application shall be carried out strictly in accordance with the following plans and documents: Application forms,

5.            Prior to the commencement of the development, a plan showing the details of the finished floor levels of the proposed dwellings in relation to existing ground levels on the site shall be submitted to and approved in writing by the local planning authority. The development shall be carried out in accordance with the approved details.

6.            No more than 45 dwellings shall be accommodated on the site.

7.            Prior to the commencement of the development hereby permitted, a detailed scheme for the surface water and foul sewage drainage of the  ...  view the full minutes text for item 182.

Deferred to seek legal advice on matters raised by the legal advisor for objectors

The Committee considered application 14/01762/F for the use of land at Grange Farm for mixed use comprising part agricultural, part equestrian training and competitions (Use Class D2), formation of new access, extension to existing car park and associated work.

Councillor Heath proposed that consideration of the application be deferred to allow for a site visit. Councillor Clarke seconded the proposal. The motion was duly voted on and subsequently fell.

Tim Willis, legal advisor to a group of objectors, addressed the Committee in objection to the application.

Sarah Taylor, the applicant, addressed the Committee in support of the application.

On the advice of the Solicitor, the Chairman proposed that the meeting be adjourned for 20 minutes to allow officers to consider the legal points raised by the objector during his address. Councillor Clarke seconded the proposal.

19.00: Adjournment of meeting

19.20: Reconvening of meeting

The Solicitor advised the Committee that the officer recommendation had changed from approval to deferral to allow officers time to seek legal advice on the comments raised by the legal advisor for objectors.

It was proposed by Councillor Rose Stratford that consideration of application 14/01762/F be deferred to allow officers to seek legal advice on the matters raised by the legal adviser for objectors. Councillor Clarke seconded the proposal.

Resolved

That consideration of application 14/01762/F be deferred to seek legal advice on matters raised by the legal advisor for objectors.

Approved, subject to various requirements to be set out in the minutes

The Committee considered application 14/01843/OUT for an outline application for development of 33 dwellings and a community hall, public open space and associated infrastructure, car parking and landscaping.

Councillor Ken Atack, addressed the committee as Ward Member.

Emma Walker, agent for the applicant, addressed the committee in support of the application.

Sally Leszczynski, Chairman of Bourtons Parish Council, addressed the committee in support of the application.

In reaching their decision, the committee considered the officers’ report, written update, presentation and the address of the speakers.

Resolved

That application 14/01843/OUT be approved subject to:

a)            The applicants entering into an appropriate legal agreement to the satisfaction of the District Council, with delegation to the Head of  Development Management to secure financial contributions as outlined below:

The Heads of terms relating to the additional development would likely include the following (once all sums are confirmed it will be necessary to consider whether they are CIL compliant):-

CDC Contributions

·         Affordable housing - 35%

·         Refuse and Recycling - £67.50 per dwelling

·         Play areas – a LAP and £31,995.52 commuted maintenance sum

·         Hedgerow maintenance - £35.78 per m2

·         Balancing pond - £14.91 per m2

·         Informal open space 23m2 per person (minimum provision of 1814m² is required) and commuted sum of £25.07 per m2

·         Mature tree maintenance – to be confirmed

·         Monitoring fee £1,975

·         Community hall (discussed below)

OCC Contributions

·         £33,000 towards sustaining and improving bus services to and from Great Bourton

·         £8,000 towards bus stop infrastructure (shelter on the eastern side of the A423 towards Banbury and for two pole/ flag/ information case units)

·         £153,230 – Primary school expansion

·         £212,838 – Secondary school expansion

·         £7,857 - Special education needs

·         £8,838 – Banbury New Library

·         £6,655 - waste infrastructure

·         £520 – Museum Resource centre

·         £1,783 – Central Library

·         £3,750 – Administration

·         S278 agreement to cover works within the highway

The relocation of the village gateway features and the 30mph speed limit will require alteration to the existing Traffic Regulation Order and may incur a cost

b)            the following conditions with any final revisions/wording to be delegated to the Head of Development Management:

1.            No development shall commence until full details of the layout, scale, appearance, access and landscaping (hereafter referred to as reserved matters) have been submitted to and approved in writing by the Local Planning Authority. 

2.            In the case of the reserved matters, application for approval shall be made not later than the expiration of one year beginning with the date of this permission.

3.            The development to which this permission relates shall be begun not later than the expiration of one year from the final approval of the reserved matters or, in the case of approval on different dates, the final approval of the last reserved matters to be approved.

4.            Except where otherwise stipulated by condition, the application shall be carried out strictly in accordance with the following plans and documents: application forms, Design and Access Statement (dated January 2015), other technical reports and surveys submitted with the application and site  ...  view the full minutes text for item 184.

Approved, subject to various requirements to be set out in the minutes

The Committee considered application 14/01876/F for the change of use from A1 (vacant) to A2 (letting agent).

In reaching their decision, the committee considered the officers report and presentation.

Resolved

That application 14/01876/F be approved, subject to the following conditions:

1.            The works to which this consent relates shall be begun not later than the expiration of three years beginning with the date of this consent.

2.            Except where otherwise stipulated by condition, the application shall be carried out strictly in accordance with the following plans and documents: Application forms, site location plan and drawing number MC-BAN-CHOU.

3.            The ground floor of the building shall be used only for the purpose of a letting agent/estate agent and for no other purpose whatsoever, including any other purpose in Class A2 of the Schedule to the Town and Country Planning (Use Classes) (Amendment) (England) Order 2005.

Approved, subject to various requirements to be set out in the minutes

The Committee considered application 14/01633/F for the extension to existing dwelling together with retention of portacabin for the duration of the building works.

In introducing the report, the Planning Officer apologised that a decision notice had erroneously been sent to interested parties and confirmed that the decision had not yet been taken on the application as it was for Members to determine.

Councillor Ken Atack addressed the Committee as Ward Member.

David Hill, a local resident, addressed the Committee in objection to the application.

Carl Middleditch, agent for the applicant, addressed the Committee in support of the application.

In reaching their decision, the committee considered the officers’ report, presentation and the addresses of the speakers.

Resolved

That application 14/01633/F be approved, subject to the following conditons:

1.            The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission.

2.            Except where otherwise stipulated by condition, the application shall be carried out strictly in accordance with the following plans and documents: Application forms, site location plan and drawing number 2286/05 rev A. 

3.            Prior to the commencement of the development hereby approved, samples of the colour/finish of the windows and doors shall be submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with the samples so approved.

4.            Notwithstanding the development hereby approved, the remaining walls and roof of the barn shall not be removed without the prior express consent of the Local Planning Authority.

5.            The portakabin hereby approved shall only remain on site for the duration of the building works relating to the application and shall only be occupied by the current occupants of ‘The Barnhouse’ for the duration of the works.  Within two months of the occupation of the development hereby approved, the portakabin shall be removed from the site in its entirety. 

Approved, subject to various requirements to be set out in the minutes

The Committee considered application 14/02090/F for the insertion of windows into existing dwelling.

In reaching their decision, the committee considered the officers’ report and presentation.

Resolved

That application 14/02090/F be approved, subject to the following conditions:

1.            The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission.

2.            Except where otherwise stipulated by condition, the application shall be carried out strictly in accordance with the following plans and documents: Application forms, site location plan and drawing number 2286/06 rev A. 

3.            Prior to the commencement of the development hereby approved, samples of the colour/finish of the windows shall be submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with the samples so approved.

Approved, subject to various requirements to be set out in the minutes

The Committee considered application 14/02091/LB to strengthen the bridges central arch barrel, by using the Goldhawk Helifix System, i.e. the introduction of stainless steel reinforcement, cut into chases in the intrados stonework of the arch barrel and set in resin and to replace the kerbs, re-surface the west verge, pave the east verge and re-surface the carriageway over the bridge.

John Braithwaite, Chairman of South Newington Parish Council addressed the committee in support of the application.

In reaching their decision, the committee considered the officers’ report, presentation, written update and the address of the public speaker.

Resolved

That application 14/02091/LB be approved, subject to the following conditions:

1.            The works to which this consent relates shall be begun not later than the expiration of three years beginning with the date of this consent.

2.            Except where otherwise stipulated by condition, the application shall be carried out strictly in accordance with the following plans and documents: Application forms, Design and Access Statement, Location Plan and drawings numbered: B0107/1100 and B0107/2402

3.            The resin to be used to secure the Helifix Helibars shall be coloured to match the existing stonework of the bridge.

4.            Any remedial stonework necessary for the repair or making good shall be carried out in natural stone of the same type, texture, colour and appearance as the stone on the existing structure and shall be laid, dressed, coursed and pointed to match that of the existing stonework.

Approved, subject to various requirements to be set out in the minutes

The Committee considered application 14/02095/F for the subdivision of Flat 2 into two separate flats.

In reaching their decision, the committee considered the officers’ report and presentation.

Resolved

That application 14/02095/F be approved, subject to the following conditions:

1.            The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission.

2.            Except where otherwise stipulated by condition, the application shall be carried out strictly in accordance with the following plans and documents: Application forms, site location plan and proposed floor plan drawings.

3.            The parking and manoeuvring area shall be kept free of obstructions at all times and used only for the specified purpose.

Report of Head of Development Management

Summary

To seek the agreement of the Planning Committee to proposed revisions to the current scheme of delegation to the Head of Development Management as set out in the council’s Constitution.

Recommendations

The meeting is recommended:

 1.1        To agree the revisions proposed in the Report.

Resolved

(1)       That the  revisions to the scheme of delegation to the Head of Development Management be endorsed (annex to the Minutes as set out in the Minute Book).

The Head of Development Management submitted a report to seek the agreement of the Planning Committee to proposed revisions to the current scheme of delegation to the Head of Development Management as set out in the council’s Constitution.

Resolved

(1)          That the revisions to the scheme of delegation to the Head of Development Management proposed in the report (annex to the Minutes as set out in the Minute Book) be supported.

(2)          That Full Council be recommended to agree the Proposed changes to the scheme of delegation to the Head of Development Management.

Report of Head of Law and Governance

Purpose of report

To consider minor amendments to the procedure for requests by the public to address the Planning and to consider a proposed Members’ Planning Code of Conduct to replace the current Good Practice Guidance on Planning Matters contained in Part 3 of the Constitution. 

Recommendations

The meeting is recommended:

 1.1        To recommend to Full Council the minor amendments to the procedure for requests by the public to address the Planning Committee (Appendices 1 and 2).

1.2         To recommend to Full Council that the Members’ Planning Code of Conduct (Appendix 3) and Bias and Predetermination: A Guidance Note for Members (Appendix 4) be adopted.

Resolved

(1)       That Full Council be recommended to agree the minor amendments to the procedure for requests by the public to address the Planning Committee (Annexes to the Minutes as set out in the Minute Book).

(2)       That Full Council be recommended to adopt the Members’ Planning Code of Conduct and Bias and Predetermination: A Guidance Note for Members (Annexes to the Minutes as set out in the Minute Book).

The Head of Law and Governance submitted a report to consider minor amendments to the procedure for requests by the public to address the Planning and to consider a proposed Members’ Planning Code of Conduct to replace the current Good Practice Guidance on Planning Matters contained in Part 3 of the Constitution. 

Councillor Macnamara proposed that the scheme be amended to allow members of the public, Ward Members and Committee Members may not show plans, drawings, video clips, photographs or circulate written material. Councillor Reynolds seconded the proposal. The motion was duly voted on and subsequently fell on the Chairman’s casting vote.

Councillor Macnamara proposed that the order of speaking within scheme be amended to allow the objectors to speak last, after the applicant/supporters. The motion was duly voted on and subsequently fell.

In response to Members’ comments, the Democratic and Elections Team Leader explained the revisions still allowed members of the public to submit a written request to address Planning Committee. The revisions now allowed requests by telephone as well, which was previously not permitted.

Resolved

(1)          That Full Council be recommended to agree the minor amendments to the procedure for requests by the public to address the Planning Committee (Annexes to the Minutes as set out in the Minute Book).

(2)          That Full Council be recommended to adopt the Members’ Planning Code of Conduct and Bias and Predetermination: A Guidance Note for Members (Annexes to the Minutes as set out in the Minute Book).

(3)          That authority be delegated to the Head of Law and Governance, in consultation with the Lead Member for Planning and the Chairman of the Planning Committee, to finalise the amended public speaking procedure and members’ Code of Conduct for submission to Council.

Report of Head of Development Management

Summary

This report aims to keep members informed upon applications which they have authorised decisions upon subject to various requirements which must be complied with prior to the issue of decisions.

An update on any changes since the preparation of the report will be given at the meeting.

Recommendations

The meeting is recommended:

1.1         To accept the position statement.

Resolved

(1)          That the position statement be accepted.

The Head of Development Management submitted a report which informed Members upon applications which they had authorised decisions upon subject to various requirements which must be complied with prior to the issue of decisions.

Resolved

(1)          That the position statement be accepted.

Report of Head of Development Management

Summary

This report aims to keep members informed upon applications which have been determined by the Council, where new appeals have been lodged. Public Inquiries/hearings scheduled or appeal results achieved.

Recommendations

The meeting is recommended:

1.1         To accept the position statement.

Resolved

(1)          That the position statement be accepted.

The Head of Development Management submitted a report which informed Members on applications which had been determined by the Council, where new appeals have been lodged, public Inquiries/hearings scheduled or appeal results achieved.

Resolved

(1)           That the position statement be accepted.

The Chairman advised the Committee that this was the Principal Planning Officer’s last meeting as she would be leaving the authority.

The Committee thanked the Principal Planning Officer for her hard work and support to the Committee and wished her every success in the future.