Agenda item

Bicester Heritage, Buckingham Road, Bicester

Decision:

Approved in line with the officer recommendation, subject to conditions, details to be set out in the minutes.

Minutes:

The Committee considered application 23/01085/F, a retrospective application for Change of Use of land to allow for aviation, vehicle exercising and other uses/events at Bicester Heritage, Buckingham Road, Bicester for Bicester Motion.

Jonty Ashworth, on behalf of the applicant, Bicester Motion, addressed the Committee in support of the application.

In reaching its decision the Committee considered the officers’ report, presentation, addresses from the public speakers and the written updates.

Resolved

That, in line with the officer’s recommendation, application 23/01085/F be delegated to the Assistant Director for Planning and Development to approve subject to the conditions set out below (and any amendments to those conditions as deemed necessary):

Conditions

Compliance with Plans

1. Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the application form and following approved plans:

· Planning Statement prepared by Edgars dated April 2023

· Transport Statement prepared by Mode Transport Planning dated April 2023

· Environmental Noise Impact Assessment (ref: 28453-AASP-ZZ-XX-DNY-1001-S1-P03) prepared by Hydrock dated 13 April 2023

· Ecological Briefing Note prepared by Ecology Solutions

· Drawing number 5002854-RDG-Z05-ST-PL-A-0010 Rev F - [Site Location Plan]

Reason: For the avoidance of doubt, to ensure that the development is carried out only as approved by the Local Planning Authority and comply with Government guidance contained within the National Planning Policy Framework.

2. Within 1 month of the date of this decision, a noise management plan shall be submitted to the Local Planning Authority. The noise management plan shall include a review mechanism which requires the applicant to update the Council’s Environmental Health Team as the need arises and should include (but not be limited to) such matters as numbers of days allowed for noisier vehicle use, hours of use, absolute noise limits set, actions taken when these are exceeded and communication with the local community. The approved noise management plan shall be implemented in full from the date of the discharge of this condition and be accorded with for the lifetime of the development.

Reason: To protect the amenities of nearby residents and to comply with saved Policy ENV1 of the Cherwell Local Plan 1996 and Government guidance contained within the National Planning Policy Framework.

3. Within 3 months of the date of this decision, details of the SPL Track Drive By System or similar shall be submitted to and approved in writing by the Local Planning Authority. The approved system shall be implemented and be fully operational within 1 month of the date of the discharge of the condition. The system shall be maintained and operated in accordance with the approved details. Prior to any amendment to the system, full details of the revised/alternative system shall be submitted and approved in writing prior to its installation. The alternative system shall be installed in accordance with the approved details and be operational prior to any further use of the track.

4. No event exceeding 5,000 attendees in total during the event shall take place until the applicant has secured the written agreement of the Cherwell Safety Advisory Group or any future successor advisory group.

5. No event exceeding 5,000 attendees in total during the event shall take place until an ‘Event Day Traffic Management Plan’ has been agreed in writing with the Local Highway Authority. The event shall be carried out in strict accordance with the approved Event Day Traffic Management Plan.

Reason: In the interest of highway safety and to comply with Government guidance contained within the National Planning Policy Framework.

6. The number of events with the number of attendees between 5000-7000 attendees in total during the event shall not exceed 10 events in any calendar year and such events shall not exceed 3 days in total. Any amendment to these restrictions shall be submitted to and agreed in writing by the Local Planning Authority.

7. The number of events with the number of attendees exceeding 7,001 attendees in total during the event shall not exceed 3 events in any calendar year. Such events shall not exceed 3 days in total. Any amendment to these restrictions shall be submitted to and agreed in writing by the Local Planning Authority.

8. The use of the site shall be carried out in compliance with the safeguards and management of ecological areas in strict accordance with the Ecological Briefing Note submitted with the application.

Reason: To ensure that the development does not cause harm to any protected species or their habitats in accordance with Policy ESD10 of the Cherwell Local Plan 2011-2031 Part 1 and Government guidance contained within the National Planning Policy Framework.

9. A register of all events shall be kept that includes details of the nature of the event (e.g. exercising of vehicles, members day, music festival etc..), dates of the event (including set up/close down days), timings for each day, number of attendees for each day (and overall total). Each entry on the register shall be retained for no less than 2 years from the date the event ended. This register shall be made available for inspection by an authorised officer of the Local Planning Authority at all reasonable times.

Reason: To ensure the levels of activity and size of events can be adequately monitored and to comply with saved Policy ENV1 of the Cherwell Local Plan 1996 and Government guidance contained within the National Planning Policy Framework.

10. No more than two events exceeding 5000 attendees in total during the event shall occur in any rolling 30 day period (from the first day of any event to the last day of the subsequent event) unless otherwise agreed in writing by the Local Planning Authority.

Planning Notes

1. The applicant should note that the site area excludes all of the existing buildings on the site and therefore the change of use granted by this decision does not apply to any individual buildings on the site.

Supporting documents: