Agenda, decisions and draft minutes


Accounts, Audit and Risk Committee - Wednesday 23 September 2020 6.30 pm

Venue: Virtual meeting

Contact: Sharon Hickson, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk, 01295 221554

Media

Items
No. Item

16.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Additional documents:

Minutes:

There were no declarations of interest.

17.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Additional documents:

Minutes:

There were no petitions or requests to address the meeting.

18.

Minutes pdf icon PDF 222 KB

To confirm as a correct record the Minutes of the meeting of the Committee held on 29 July 2020.

Additional documents:

Minutes:

The Minutes of the meeting of the Committee held on 29 July 2020 were agreed as a correct record and signed by the Chairman.

19.

Chairman's Announcements

To receive communications from the Chairman.

Additional documents:

Minutes:

The were no Chairman’s announcements.

20.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Additional documents:

Minutes:

There were no items of urgent business.

21.

Housing Benefit Subsidy pdf icon PDF 381 KB

Report of the Executive Director Finance

 

Purpose of report

 

To provide members of this committee with an update on the Housing Benefit subsidy claim audit for the financial year 2018-2019.

Recommendations

            

The meeting is recommended:

 

1.1       To note the contents of this report.

 

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the report be noted.

Minutes:

The Director of Finance submitted a report which provided the committee with an update on the Housing Benefit subsidy claim audit for the financial year 2018-2019.

 

The Operations Director – CSN Resources explained that this report had been due to be submitted to the March 2020 committee meeting but due to the Covid-19 Pandemic had been delayed and therefore was being presented later than in previous years. The subsidy claim for 2019-2020 had been submitted in April 2020 and the auditors would undertake a detailed audit in Autumn 2020.

 

Resolved

 

(1)           That the contents of the report be noted.

22.

Internal Audit Progress Report 2020/21 pdf icon PDF 389 KB

Report of the Director of Finance

 

Purpose of report

 

The report presents the Internal Audit Progress report for 2020/21.

Recommendations

            

The meeting is recommended:

 

1.1       To note the progress with the 20/21 Internal Audit Plan and the outcome of the completed audits.

 

Additional documents:

Decision:

Resolved

 

(1)          That the progress of the 20/21 Internal Audit Plan and the outcome of the completed audits be noted.

Minutes:

The Director of Finance submitted a report which presented the Internal Audit progress for 2020/21.

 

The Chief Internal Auditor updated members on resources confirming that appointments had now been made to the positions of Senior Auditor and Assistant Auditor Trainee.

 

Resolved

 

(1)          That the progress of the 20/21 Internal Audit Plan and the outcome of the completed audits be noted.

23.

Treasury Management Report - Q1 2020-21 pdf icon PDF 421 KB

Report of the Executive Director of Finance

 

Purpose of report

 

To receive information on treasury management performance and compliance with treasury management policy for 2020-21 as required by the Treasury Management Code of Practice.

Recommendations

            

The meeting is recommended:

 

1.1         To note the contents of the June 2020 Treasury Management Report.

 

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the June 2020 Treasury Management Report be noted.

Minutes:

The Director of Finance submitted a report which provided information on treasury management performance and compliance with treasury management policy for 2020-21 as required by the Treasury Management Code of Practice.

 

Resolved

 

(1)          That the contents of the June 2020 Treasury Management Report be noted.

24.

2019/20 Accounts Update (Verbal)

Verbal update by Director of Finance and Ernst & Young, External Audit.

 

Additional documents:

Decision:

Resolved

 

(1)          That the verbal update be noted.

Minutes:

The Director of Finance and Associate Partner Ernst & Young, the council’s external auditor, confirmed that the council had submitted the 2019/20 accounts on time.  Ernst & Young began sampling work this week, in preparation for on-site work on 5 October.

 

Resolved

 

(1)          That the verbal update be noted.

25.

Work Programme pdf icon PDF 180 KB

To consider and review the Work Programme.

Additional documents:

Decision:

Resolved

 

(1)          That, subject to the addition of Outcome to the Redmond consultation report being added to the November agenda, the work programme be noted.

Minutes:

The Committee considered it’s work programmes. The Director of Finance advised the Committee that a report on the Outcome of the Redmond consultation would be added to the November meeting

 

Resolved

 

(1)          That, subject to the addition of Outcome to the Redmond consultation report being added to the November agenda, the work programme be noted.

26.

Exclusion of Press and Public

The following report(s) contain exempt information as defined in the following paragraph(s) of Part 1, Schedule 12A of Local Government Act 1972.

 

3– Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following item(s) have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

Additional documents:

Minutes:

Resolved

 

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

27.

Treasury Management Appendix 1 EXEMPT

Decision:

Resolved

 

(1)          That the exempt appendix be noted.

Minutes:

Resolved

 

(1)          That the exempt appendix be noted.