Agenda, decisions and minutes

Resolved

Councillor Barry Wood be appointed as Chairman of the committee for 2023/24.

Resolved

Councillor Adam Nell be appointed as Vice Chairman of the committee for 2023/24

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

There were no declarations of interest.

To confirm as a correct record the Minutes of the meeting of the Committee held on 26 April 2023.

The minutes of the meeting of the Committee held on 26 April 2023 were confirmed as a correct record and signed by the Chairman.

To receive communications from the Chairman

There were no announcements made by the Chairman.

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

There were no items of urgent business.

The following items of business contain exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

3.     Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Members are reminded that whilst the following items have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

“That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of that Act and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

Resolved

That, in accordance with Section 100A (4) of Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of that Act and that in all the circumstance of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Exempt report of the Shareholder Representative.

Resolved

(1)       That, having given due consideration, the Crown House Banbury Ltd Quarter Four 2022/23 Business Report be noted.

(2)       That the Crown House Banbury Ltd Quarter Four 2022/23 Business Report be approved.

The Committee considered an exempt report of the Shareholder Representative, which detailed Crown House Banbury Limited’s and Crown Apartments Banbury Limited’s current financial position, revised year end position, progress against key performance indicators, key issues, risks, targets, and activities for current and next quarter for the Crown House companies for Quarter Four 2022/23.

Resolved

(1)      That, having given due consideration, the Crown House Banbury Ltd Quarter Four 2022/23 Business Report be noted.

(2)      That the Crown House Banbury Ltd Quarter Four 2022/23 Business Report be approved.

Exempt report of the Shareholder Representative

Resolved

(1)       That the Graven Hill Village Development Company Quarter Four Business Report be noted.

(2)       That the verbal Quarter One (2023/24) Flash update be noted.

(3)       That the Graven Hill Village Development Company Quarter Four Business Report and verbal Quarter One (2023/24) update be noted.

(4)       That, having given due consideration, the Graven Hill Village Development Company report on its delivery against s106 commitments be noted.

The Committee considered an exempt report from the Shareholder Representative, that detailed the Graven Hill Village Development Company Quarter Four Business Report, update on s106 developer contributions and a verbal Q1 2023/24 Flash Update.

Resolved

(1)      That the Graven Hill Village Development Company Quarter Four Business Report be noted.

(2)      That the verbal Quarter One (2023/24) Flash update be noted.

(3)      That the Graven Hill Village Development Company Quarter Four Business Report and verbal Quarter One (2023/24) update be noted.

(4)      That, having given due consideration, the Graven Hill Village Development Company report on its delivery against s106 commitments be noted.

Exempt report of the Shareholder Representative

Resolved

(1)       Recommendations as set out in the exempt report relating to bonuses and associated reserved matters were approved.

The Committee considered an exempt report from the Shareholder Representative, which detailed the approval of bonus payments for Graven Hill Village Development Company for 2022/23 and a recommended approach for the bonus schemes for 2023/24 and 2024/25.

Resolved

(1)      Recommendations as set out in the exempt report relating to bonuses and associated reserved matters were approved.

Exempt report of the Shareholder Representative

Resolved

(1)       That the recommendations as set out in the exempt report be approved.

The Committee considered an exempt report from the Monitoring Officer and Assistant Director of Law and Governance, which detailed the review by external legal experts of the governance arrangements between it and the Graven Hill Companies.

Resolved

(1)      That the recommendations as set out in the exempt report be approved.