Agenda, decisions and minutes

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

There were no declarations of interest.

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

There were no items of urgent business.

To confirm as a correct record the minutes of the meetings held on 24 February 2016.

The Minutes of the meetings of the Committee held on 24 January 2016 and 17 May 2016 were agreed as a correct record and signed by the Chairman

To receive communications from the Chairman.

There were no Chairman’s announcements.

The following report contains exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

Resolved

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information

Exempt report of Head of Finance and Procurement.

Resolved

(1) That the report be noted

The Head of Finance and Procurement submitted and exempt report on the Medium Term Revenue Plan – 2017/18 to 2021/22 to start the process of developing the medium term revenue plan. The committee was advised that now there was a four year settlement for the Formula Grant, the emphasis had changed from concentration on the following year to a four year efficiency plan.

The Head of Finance and Procurement gave a presentation on the Medium Term Revenue Plan and new Committee Members an insight to the functions of the committee.

The Committee congratulated the Head of Finance and Procurement and his team on the amount and quality of information which was now being brought to the committee.

Resolved

(1) That the report be noted

Exempt report of Head of Finance and Procurement.

Resolved

(1) That the report be noted.

The Head of Finance and Procurement submitted an exempt report which provided members of the Budget Planning Committee with an update on Revenue Reserves.

In considering the report members commented on the budget reserves for wheeled bin replacements and agreed that the Head of Environmental Services and the Lead Member for Clean and Green be invited to the next meeting of the Committee regarding this matter.

Resolved

(1) That the report be noted.

The Committee to resolve to re-admit the Press and Public.

Resolved

That the Press and Public be re-admitted.

To review the Committee Work Plan.

Resolved

(1) That the Head of Environmental Services and the Lead Member for Clean and Green be invited to the meeting of 26 July 2016 to discuss Wheeled Bin replacement reserves.

(2) That subject to resolution (1) the contents of the Work Programme be noted.

The Committee considered its work plan 2016/17.

Resolved

(1) That the Head of Environmental Services and the Lead Member for Clean and Green be invited to the meeting of 26 July 2016 to discuss Wheeled Bin replacement reserves.

(2) That subject to resolution (1) the contents of the Work Programme be noted.