Agenda, decisions and minutes

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

There were no declarations of interest.

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

There were no items of urgent business.

To confirm as a correct record the minutes of the meeting held on 19 January 2015.

The Minutes of the meeting of the Committee held on 19 January 2015 were confirmed as a correct record and signed by the Chairman.  

To receive communications from the Chairman.

The Chairman announced that agenda items 10 and 11, Proposed Capital Bids for CCTV at Thorpe Lane Depot and Bodicote House and the Hill Community Centre, would be moved up the agenda and taken as the first two items.

The following items contain exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

Resolved

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the grounds that, if the public and press were present, it would likely be that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Exempt report of the Commercial Director (Bicester)

Resolved

(1)       That the report be noted

(2)       That the Capital bids relating to Thorpe Lane Depot and Bodicote House be recommended to Executive for consideration

The Committee considered the exempt report of the Commercial Director (Bicester), which detailed Capital bids relating to Thorpe Lane Depot and Bodicote House.

The Facilities Manager answered specific technical questions from the Committee.

Resolved

(1)       That the report be noted

(2)       That the Capital bids relating to Thorpe Lane Depot and Bodicote House be recommended to Executive for consideration

Exempt Verbal Update from the Commercial Director (Bicester)

Resolved

(1)       That the update be noted

The Commercial Director (Bicester) gave an exempt verbal update to the Committee on the progress of work relating to The Hill Community Centre.

Resolved

(1)       That the update be noted

Resolved

That the press and public be re-admitted to the meeting.

Report of Head of Finance and Procurement

Purpose of report

For members of Budget Planning Committee to consider a minor amendment to the Retail Relief Policy and the proposed introduction of a Transitional Relief Policy before consideration by Council.

Recommendations

The meeting is recommended:

 1.1        To consider and approve the proposed amendments to the Business Rates Retail Relief Policy (Appendix 1) and the introduction of a Transitional Relief Policy (Appendix 2)  for recommendation to full Council for approval.

Resolved

(1)       That full Council be recommended to approve the proposed amendments to the Business Rates Retail Relief Policy and the introduction of a Transitional Relief Policy

The Committee considered a report from the Head of Finance and Procurement which detailed an amendment to the Retail Relief Policy and proposed the introduction of a Transitional Relief Policy, following the Chancellor’s Autumn Statement.

Resolved

(1)       That full Council be recommended to approve the proposed amendments to the Business Rates Retail Relief Policy and the introduction of a Transitional Relief Policy

Report of Director of Resources

Purpose of report

This report summarises the Council’s Revenue and Capital position, treasury management and procurement performance for the first nine months of the financial year 2014-15 and projections for the full 2014-15 period.

To receive information on treasury management performance and compliance with treasury management policy during 2014-15 as required by the Treasury Management Code of Practice.

Recommendations

Budget Planning Committee is recommended:

 1.1        To note the projected revenue and capital position at December 2014.       

1.2         To note the quarter 3 (Q3) performance against the 2014-15 investment strategy and the financial returns from the funds.

Resolved

(1)       That the projected revenue and capital position at December 2014 be noted

(2)       That the Quarter 3 performance against the 2014-15 investment strategy and financial returns from the finds be noted

The Committee considered the report of the Director of Resources which detailed Revenue and Capital budget monitoring for Quarter 3 of 2014-2015.

The Head of Finance and Procurement answered budget specific questions asked by the Committee.

Resolved

(1)       That the projected revenue and capital position at December 2014 be noted

(2)       That the Quarter 3 performance against the 2014-15 investment strategy and financial returns from the finds be noted

To review and note the Committee Work Programme

Resolved

(1)       That, subject to the inclusion of updates regarding The Hill Community Centre, the Work Programme be noted

The Committee considered the draft work programme for the remainder of the 2014/15 year.

Following the verbal update on The Hill Community Centre from the Commercial Director (Bicester), the Committee requested that further updates on the project be added to the work programme. 

Resolved

(1)       That, subject to the inclusion of updates regarding The Hill Community Centre, the Work Programme be noted