Agenda, decisions and minutes

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

There were no declarations of interest.

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

There were no items of urgent business.

To confirm as a correct record the minutes of the meeting held on 29 July 2014.

The Minutes of the meeting of the Committee held on 29 July 2014 were confirmed as a correct record and signed by the Chairman.

To receive communications from the Chairman.

There were no Chairman’s announcements.

Report of Head of Development Management

Purpose of report

To advise Members on the workings of legal undertakings provided under Section 106 of the Town and Country Planning Acts 1990

Recommendations

The meeting is recommended:

 1.1        To note this report.

Resolved

(1)   That the report be noted

The Committee received a report from the Head of Development Management which gave details of the Section 106 process for planning applications.

In response to questions from the Committee, the Team Leader Development Control and Major Developments explained that if management of an asset such as a village hall or green space had not passed to the relevant town or parish Council, or a management company during the time specified in the section 106 agreement then financial responsibility would fall to the District Council. The Director of Resources added that it would be achieved by a growth bid coming forward, and he wasn’t aware of any such bids having been made.  

Resolved

(1)   That the report be noted

Report of the Joint Head of ICT Business Services

Purpose of report

To summarise progress to date in respect of the approved capital programme 2014/15 and to outline the way forward for the Joint ICT Business Service.

Recommendations

The meeting is recommended:

 1.1        To note and consider the contents of this report, and support the making of appropriate recommendations to Executive as part of the 2015/16 budget setting process.

Resolved

(1)   That the report be noted, and appropriate recommendations be made to Executive as part of the 2015/16 budget setting process.

The Committee received a report which detailed progress on capital programmes and future bids within the joint ICT Business Service.

The Committee agreed that the detailed descriptions provided in section 5 of the report helped provide a clearer understanding of the IT replacement process, and commented that the anticipated savings associated with video conferencing were good to see.  

Resolved

(1)   That the report be noted, and appropriate recommendations be made to Executive as part of the 2015/16 budget setting process.

Report of Director of Resources

Purpose of report

This report summarises the Council’s Revenue and Capital performance for the first three months of the financial year 2014-15 and projections for the full 2014-15 period.

Recommendations

The Committee is recommended:

 1.1        To note the projected revenue and capital position at June 2014.    

1.2         To note the contents and the progress against the Corporate Procurement Action Plan, detailed in Appendix 1.

Resolved

(1)   That the projected revenue and capital position at June 2014 be noted

(2)   That the contents and progress against the Corporate Procurement Action Plan be noted

(3)   That relevant Heads of Service be invited to the October/November meetings of the Committee to discuss capital budget slippage

The Committee considered the report of the Director of Resources, which summarised financial performance for the first quarter of the 2014-2015 financial year.

In response to questions from the Committee regarding car park income, the Corporate Finance Manager agreed to circulate more detailed information after the meeting.

The Committee commented that it was helpful to see the history of the slipped capital bids, and agreed that questions needed to be asked of relevant Heads of Service where slippage had occurred over several years.

Resolved

(1)   That the projected revenue and capital position at June 2014 be noted

(2)   That the contents and progress against the Corporate Procurement Action Plan be noted

(3)   That relevant Heads of Service be invited to the October/November meetings of the Committee to discuss capital budget slippage

To review and note the Committee Work Programme

Resolved

(1)   That the work plan be noted

The Committee considered the draft Work Programme for 2014/15.

Resolved

(1)   That the work plan be noted

The following item contains exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

Resolved

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Exempt Presentation of the Director of Resources

Resolved

(1)   That the update be noted

The Director of Resources circulated an updated spread sheet showing Medium Term Revenue Plan Assumptions for the period 2015-16 to 2019-20.  

Resolved

(1)   That the update be noted