Agenda and draft minutes

Licensing Sub Committee - Thursday 23 February 2012 10.00 am

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Louise Aston, Law and Governance  Email:, 01295 221601

No. Item


Constitution of the Sub Committee

The Membership of the Sub-Committee for this meeting will be Councillors Gibbard, Hallchurch and Reynolds.



Please contact Louise Aston (01295 221601) to tender apologies.


The Membership of the Licensing Sub-Committee for this meeting was Councillors Gibbard, Hallchurch and Reynolds.



Declarations of Interest

Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting.


Note: Any Member with a prejudicial interest will not be able to participate in the hearing, and should therefore notify the Head of Law and Governance in advance so that arrangements may be made for an alternate Member to attend.




There were no declarations of interest.


Premise Licence Appeal Hearings – Review of Premises Licence pdf icon PDF 127 KB

Report of Head of Public Protection and Development Management




The purpose of this report is to provide an outline of an application for the review of a Premises Licence in relation to Chapel, 11 Horsefair, Banbury and detail the representations received from relevant authorities that has resulted in a hearing to determine the application.




There is no recommendation. In considering the application received and what is appropriate for the promotion of the licensing objectives, the options open to the Sub-Committee are, in broad terms:

1.      modify the conditions of the Premises Licence;

2.      exclude a licensable activity from the scope of the Premises Licence;

3.      remove the Designated Premises Supervisor from the Premises Licence;

4.      suspend the Premises Licence for a period not exceeding three months;

5.      revoke the Licence;

6.      any combination of the above;

7.      none of the above.

Additional documents:



Public Protection & Development Management

Andy Preston – Head of Public Protection & Development Management





Bodicote House




OX15 4AA


Please ask for:


Direct Dial:

01295 753744


Our Ref:



24 February 2012



Dear Sir/Madam,



Review of Premises Licence:

The Chapel, 11 Horsefair, Banbury



I refer to the hearing of the Licensing Sub-Committee yesterday at which the Sub-Committee considered an application in respect of the above named premises for the review of the premises licence under the Licensing Act 2003.  The decision contained in this letter is a decision of the Licensing Authority.


After considering all the representations made at the hearing the determination of the Licensing Sub-Committee was as follows;


The Sub-Committee wished to express their pleasure that the parties had met to discuss the matter before the hearing began. They were pleased to have agreed conditions to consider.


Nevertheless they listened to the representations made by the Premises Licence Holder, and noted the comments made by the Licensing Authority and the representative for ThamesValley Police.


They noted the areas where there would be some duplication/contradiction should they be minded to accept the proposed conditions and were grateful to the parties for highlighting the conditions that they considered should be removed.


After careful consideration the Licensing Sub-Committee accepted the proposed conditions and removed the suggested conditions as well as others considered necessary for removal. For the avoidance of doubt, the following was determined:


The following conditions are added to the Premises Licence:


1.            At all times that door staff are on duty they will wear either high visibility jackets or other high visibility clothing (for the avoidance of doubt such clothing does not include tabards), to identify them as door supervisors both inside and outside the Premises;


2.      The Premises Licence Holder will install CCTV to the reasonable requirements of Thames Valley Police, such system to be improved to include coverage of the dance floor, to the reasonable satisfaction of Thames Valley Police including, as far as possible, a camera to provide facial recognition of persons on the dance floor;


3.      When the Premises are open for licensable activities, there will always be on duty a member of staff who is able to download footage from the CCTV system at the Premises;


4.      From 23:00 there will be at least one “floor walker” for every 100 people or part thereof on the ground floor (up to a maximum of 3 floor walkers) and one “floor walker” on the first floor when it is open, whose responsibility it will be to make regular checks of the Premises covering all areas at least once every 15 minutes.  Such persons will be instructed to collect any bottles as a priority.  The floor walkers will be easily identifiable as such, and will also look for any sign of drug use and customers who may be under the influence of either illegal substances or who are intoxicated, and door staff will  ...  view the full minutes text for item 18.