Agenda and decisions

Personnel Committee - Wednesday 18 September 2024 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Martyn Surfleet, Democratic and Elections Email: democracy@cherwell-dc.gov.uk, 01295 221534

Media

Items
No.	Item
2.	Declarations of Interest Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Additional documents: Webcast for 2.
3.	Petitions and Requests to Address the Meeting The Chairman to report on any requests to submit petitions or to address the meeting. Additional documents: Webcast for 3.
4.	Urgent Business The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda. Additional documents: Webcast for 4.
5.	Minutes PDF 219 KB To confirm as a correct record the Minutes of the meeting of the Committee held on 9 July 2024. Additional documents: Webcast for 5.
6.	Chairman's Announcements To receive communications from the Chairman. Additional documents: Webcast for 6.
7.	Policy Review Updates PDF 382 KB Report of Assistant Director Human Resources Purpose of report To seek approval from the Personnel Committee on proposed changes to existing HR policies. Recommendations The Personnel Committee resolves: 1.1 to review and approve the following policies for implementation: a. Travel and Subsistence Policy (incorporates and therefore supersedes Car User Policy) b. Bullying, Harassment and Discrimination Policy Additional documents: Appendix 1 - Changes to policy , item 7. PDF 310 KB Appendix 2 - Travel & Subsistence Policy NEW , item 7. PDF 217 KB Appendix 3 - Bullying, Harassment and Discrimination Policy , item 7. PDF 403 KB Webcast for 7. Decision: Resolved (1) That, having given due consideration, the following policies be approved for implementation: · Travel and Subsistence Policy (incorporates and therefore supersedes Car User Policy) · Bullying, Harassment and Discrimination Policy
8.	Workforce Profile Statistics - Quarter 1 of 2024/25 PDF 397 KB Report of Assistant Director Human Resources Purpose of report To provide the Personnel Committee with an update on Cherwell District Council’s workforce including measuring staff well-being and to highlight the actions officers are taking to address any issues. Recommendations The Personnel Committee are resolves: 1.1 to review and note the workforce data for quarter 1 of 2024/25 provided in appendix one, devised to provide insight that will enable officers of CDC to address challenges and efficiencies in the workforce more efficiently Additional documents: Appendix 1 - Workforce Profile Statistics - Quarter 1 of 2024/25 , item 8. PDF 2 MB Webcast for 8. Decision: Resolved (1) That the workforce data for quarter 1 of 2024/25 (financial year dates) be noted.
9.	Equalities, Diversity and Inclusion (EDI) Working Group In autumn 2022, a joint Equalities Diversity and Inclusion (EDI) Working Group was established comprising members of the Personnel Committee and the Overview and Scrutiny Committee. The Working Group is informal and supported by officers from the Performance and Insight Team. Its role is to help shape and oversee the work the Council is doing to deliver on its equality, diversity and inclusion commitments which are set out in the Council’s Equalities Framework ‘Including Everyone’. Once appointed, the Working Group will review its Terms of Reference to focus on monitoring progress against the three Action Plans agreed by Executive in April 2024. The Personnel Committee is requested to nominate three Personnel Committee members to join the EDI Working Group. The Overview and Scrutiny Committee (OSC) will nominate three OSC members to the EDI Working Group at its 10 September meeting. Additional documents: Webcast for 9. Decision: Resolved (1) That Councillor Coton and Councillor Biegel be nominated by the Personnel Committee to join the EDI Working Group.