Agenda, decisions and minutes

Personnel Committee - Wednesday 7 February 2024 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections Email: democracy@cherwell-dc.gov.uk, 01295 221534

Media

Items
No.	Item
41.	Declarations of Interest Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Additional documents: Webcast for 41. Minutes: There were no declarations of interests.
42.	Petitions and Requests to Address the Meeting The Chairman to report on any requests to submit petitions or to address the meeting. Additional documents: Webcast for 42. Minutes: There were no petitions or request to address the meeting.
43.	Minutes PDF 195 KB To confirm as a correct records the Minutes of the meeting of the Committee held on 20 November 2023 and the reconvened meeting held on 27 November 2023. Additional documents: Minutes , 27/11/2023 Personnel Committee , item 43. PDF 184 KB Webcast for 43. Minutes: The Minutes of the meeting of the Committee held on 20 November 2023 and the reconvened meeting held on 27 November 2023 were agreed as correct records and signed by the Chairman.
44.	Chairman's Announcements To receive communications from the Chairman. Additional documents: Webcast for 44. Minutes: There were no Chairman’s announcements.
45.	Equalities, Diversity and Inclusion (EDI) Action Plans - Inclusive Workplace PDF 391 KB Report of Assistant Director – Customer Focus Purpose of report To seek the committee’s approval of the draft action plan for delivering the council’s equality, diversity and inclusion commitments for creating an inclusive workplace, which are set out in its Equalities Framework, Including Everyone. Recommendations The Personnel Committee resolves: 1.1 To consider, endorse and recommend to Executive the action plan for an Inclusive Workplace for 2024/25 (Appendix 1). 1.2 To delegate authority to the Assistant Director for Customer Focus to make minor amendments to the agreed action plans in consultation with the Portfolio Holder for Corporate Services and Chair of the Equalities Diversity and Inclusion (EDI) Working Group. Additional documents: Appendix 1 - Inclusive Workplace Action Plan_Personel Committee_Feb 2024 , item 45. PDF 345 KB Appendix 2 - EDI Framework , item 45. PDF 4 MB Webcast for 45. Decision: Resolved (1) That, having given due consideration, the action plan for an Inclusive Workplace for 2024/25 be recommended to Executive for agreement. (2) That authority be delegated to the Assistant Director for Customer Focus to make minor amendments to the agreed action plans in consultation with the Portfolio Holder for Corporate Services and Chair of the Equalities Diversity and Inclusion (EDI) Working Group. Minutes: The Assistant Director – Customer Focus submitted a report to seek approval of the draft action plan for delivering the council’s equality, diversity and inclusion commitments for creating an inclusive workplace, which are set out in its Equalities Framework, Including Everyone. Resolved (1) That, having given due consideration, the action plan for an Inclusive Workplace for 2024/25 be recommended to Executive for agreement. (2) That authority be delegated to the Assistant Director for Customer Focus to make minor amendments to the agreed action plans in consultation with the Portfolio Holder for Corporate Services and Chair of the Equalities Diversity and Inclusion (EDI) Working Group.
46.	Gender Pay Gap Report PDF 227 KB Report of Assistant Director Human Resources Purpose of report To provide the Personnel Committee with the latest Gender Pay Gap report for information Recommendations The Personnel Committee resolves: 1.1 To review the latest Gender Pay Gap report provided for information. Additional documents: Appendix 1 - CDC Gender Pay Report 2023 v1 , item 46. PDF 754 KB Webcast for 46. Decision: Resolved (1) That the Gender Pay Gap report 2023 be noted. Minutes: The Assistant Director Human Resources submitted a report to provide the Personnel Committee with the latest Gender Pay Gap report for information Resolved (1) That the Gender Pay Gap report 2023 be noted.
47.	Policy Updates PDF 242 KB Report of Assistant Director Human Resources Purpose of report To seek approval from the Personnel Committee on proposed changes to existing HR policies. Recommendations The Personnel Committee resolves: 1.1 To Review and approve the following policies for implementation: · Learning and Development Policy · Smoke Free Policy · Use of E-Cigarettes at Work Policy Additional documents: Appendix 1 - Overview of changes to each policy , item 47. PDF 299 KB Appendix 2 - Learning and Development Policy , item 47. PDF 1 MB Appendix 3 - Smoke free Policy , item 47. PDF 457 KB Appendix 4 - Use of E-Cigarettes at Work Policy , item 47. PDF 565 KB Webcast for 47. Decision: Resolved (1) That the following policies be approved for implementation: · Learning and Development Policy · Smoke Free Policy · Use of E-Cigarettes at Work Policy Minutes: The Assistant Director Human Resources submitted a report to seek approval from the Personnel Committee on proposed changes to existing HR policies. Resolved (1) That the following policies be approved for implementation: · Learning and Development Policy · Smoke Free Policy · Use of E-Cigarettes at Work Policy
48.	Workforce Statistics for Quarter 3 2023-24 PDF 230 KB Report of Assistant Director Human Resources Purpose of report To provide the Personnel Committee with an update on CDC’s workforce including measuring staff well-being and to highlight the actions officers are taking to address any issues. Recommendations The Personnel Committee resolves: 1.1 To review and note the workforce date for Quarter 3 of 2023/24 provided in Appendix one. Additional documents: Appendix 1 - Workforce Profile Statistics - Quarter 3 - 2023-24 - For Personnel Committee , item 48. PDF 857 KB Webcast for 48. Decision: Resolved (1) That the workforce data for Quarter 3 2023/2024 be noted. Minutes: The Assistant Director Human Resources submitted a report to provide the Personnel Committee with an update on CDC’s workforce including measuring staff well-being and to highlight the actions officers were taking to address any issues. Resolved (1) That the workforce data for Quarter 3 2023/2024 be noted.
49.	Urgent Business The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda. Additional documents: Webcast for 49. Minutes: There were no items of urgent business.