Agenda and decisions

To confirm as a correct record the Minutes of the meeting held on 4 March 2024.

To receive communications from the Chairman.

** Due to the size of the document, to facilitate access, Appendix 3 is a supplement to the main agenda pack  **

Report of Assistant Director Planning and Development

Purpose of report

To present, for consideration and approval, a Community Infrastructure Levy (CIL) Draft Charging Schedule, and Draft Instalments Policy for consultation purposes.

Recommendations

The Executive resolves:

1.1         To approve public consultation on the draft CIL Charging Schedule, Draft Instalments Policy, and supporting documents.

1.2         To delegate to the Assistant Director - Planning and Development the authority to make any minor amendments and corrections to the draft document he considers necessary prior to formal publication and in consultation with the Portfolio Holder for Planning and Development.

1.3         To delegate to the Assistant Director – Planning and Development the authority to finalise and publish supporting documents in consultation with the Portfolio Holder for Planning and Development.

Resolved

(1)            That public consultation on the draft CIL Charging Schedule, Draft Instalments Policy, and supporting documents be approved.

(2)            That authority be delegated to the Assistant Director - Planning and Development, in consultation with the Portfolio Holder for Planning and Development, to make any minor amendments and corrections to the draft document he considers necessary prior to formal publication.

(3)            That authority be delegated to the Assistant Director – Planning and Development, in consultation with the Portfolio Holder for Planning and Development, to finalise and publish supporting documents.

Report of Assistant Director Finance & Section 151 Officer

Purpose of report

To inform Executive of the reviewed policy for Discretionary Housing Payment (DHP) and proposed updates.

Recommendations

The Executive resolves:

1.1         To note the contents of the reviewed policy for Discretionary Housing Payments.

1.2         To approve the policy for Discretionary Housing Payments.

Resolved

(1)          That, having given due consideration the reviewed policy for Discretionary Housing Payments be noted.

(2)          That the policy for Discretionary Housing Payments be approved.

Report of Assistant Director Customer Focus

Purpose of report

To share the proposed approach for measuring, monitoring, and reporting on the council’s performance towards its priorities and objectives for 2024/25 and to capture any recommended changes for Executive consideration.

Recommendations

The Executive resolves:

1.1         To approve the proposed approach for managing the council’s performance for 2024/25, specifically the 36 performance indicators and their respective targets.

Resolved

(1)          That the proposed approach for managing the council’s performance for 2024/25, specifically the 36 performance indicators and their respective targets, be approved.

Report of Assistant Director – Customer Focus

Purpose of report

To seek approval of the action plans for delivering the council’s equality, diversity, and inclusion commitments for creating inclusive communities, services, and workplaces, which are set out in its Equalities Framework, Including Everyone.

Recommendations

The Executive resolves:

1.1         To approve the proposed Equalities, Diversity and Inclusion (EDI) action plans for Inclusive Communities, Services and Workplaces.

1.2         To delegate authority to the Assistant Director for Customer Focus, in consultation with the Portfolio Holder for Corporate Services and the Chair of the EDI working group. to make minor amendments to the agreed Inclusive Communities and Services Action Plans

Resolved

(1)          That the Equalities, Diversity and Inclusion (EDI) action plans for Inclusive Communities, Services and Workplaces be approved.

(2)          That authority be delegated to the Assistant Director for Customer Focus, in consultation with the Portfolio Holder for Corporate Services and the Chair of the EDI working group, to make minor amendments to the agreed Inclusive Communities and Services Action Plans

Report of Assistant Director Property

Purpose of report

Proposal for the future operation and long-term management of Whitelands Farm Sports Centre and grant of a long leasehold interest of Whitelands Farm Sports Centre to Bicester Town Council.

Recommendations

The Executive resolves:

1.1         To approve ‘in principle’ (pending completion of the advertising requirements described below) the grant of a new 90-year lease at a peppercorn rent to Bicester Town Council to operate and manage the Whitelands Farm Sports Centre.

1.2         To approve the transfer of a commuted sum of £30,000 to Bicester Town Council upon completion of the lease.

Resolved

(1)          That authority be delegated to the Assistant Director Property to enter into a  90-year lease of  Whitelands Farm Sports Centre at a peppercorn rent to Bicester Town Council subject to completion of the legal formalities and advertising requirements described below.

(2)          That the transfer of a commuted sum of £30,000 to Bicester Town Council upon completion of the lease be approved.

The following item contains exempt information as defined in the following paragraph of Part 1, Schedule 12A of Local Government Act 1972.

3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

No representations have been received from the public requesting that this item be considered in public.

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

Resolved

(1)          That the exempt appendix be noted.