Agenda and decisions


Executive - Monday 5 February 2024 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, Oxon OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: democracy@cherwell-dc.gov.uk, 01295 221534

Media

Items
No. Item

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting.

Additional documents:

3.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Additional documents:

4.

Minutes pdf icon PDF 229 KB

To confirm as a correct record the Minutes of the meeting held on 8 January 2024.

Additional documents:

5.

Chairman's Announcements

To receive communications from the Chairman.

 

Additional documents:

6.

Budget Setting for 2024/25 and the Medium-Term Financial Strategy up to 2028/29 pdf icon PDF 859 KB

(Please note Appendix 3 is not used in this report)

 

Report of the Assistant Director of Finance (S151)

 

Purpose of report

 

To consider and approve the Budget Setting for 2024/25 and MTFS 2089/29 as per the recommendations.

 

Executive Summary

 

This report is the culmination of the Budget and Business Planning process for 2024/25 to 2028/29 and sets out the Executive’s proposed Business Plan, Annual Delivery Plan and related revenue budget for 2024/25, medium term financial strategy to 2028/29, capital programme to 2028/29 and all supporting policies, strategies, and information to recommend to Council.

 

The Council adopts a forward looking and anticipatory approach to its financial management, with the Peer Review acknowledging the Council is in a “strong position” regards its 2024/25 budget in the September 2023 Progress Review.  The Council plans for, and continues to succeed in, encouraging and facilitating economic growth across the district.  This success flows through to the Council’s finances, reflected in the level of income received from business rates and the New Homes Bonus grant. 

 

The Council has proactively monitored both the economic situation and Government announcements over the past 12 months and devised and implemented a budget and business planning strategy that has delivered within the constraints identified, consulting on a proposed balanced budget in November 2023.  The Council was able to identify the risk of interest rate rises at an early stage, locking in low interest rates for all of its planned borrowing requirements, meaning only new borrowing requirements will need to be taken at higher rates.

 

The proposed net budget for the council is £26.9m, which is a decrease of £1.4m from 2023/24.  The council plans to fund £0.6m of budget pressures and will deliver £1.8m of savings proposals and operational efficiencies as part of the 2024/25 budget.  A Band D Council Tax of £153.50 is proposed for the year which is an increase of £5 compared to 2023/24. The Capital Programme for the period 2024/25 – 2028/29 is proposed to be £40.4m. 

 

Recommendations           

 

The Executive is recommended to:

 

1.1      Delegate authority to the Section 151 Officer (S151), following consultation with the Leader of the Council and Portfolio Member for Finance, to complete the legal Council Tax calculations once all the information required has been received and submit a separate report to Council.

 

1.2      Delegate authority to the S151, following consultation with the Leader of the Council and Portfolio Member for Finance, to make appropriate changes to the Executive’s proposed budget to Council including policies and plans.

 

The Executive recommends to Council as follows:

 

1.3      Approve the proposed Fees and Charges schedule for 2024/25 (Appendix 7) and statutory notices be placed where required.

 

1.4      Consider and note the Equality Impact Assessments of the Budget (Appendix 8 and 8b)

 

1.5      In relation to the Business Plan (Section 3.1) to approve:

 

1.5.1   The Business Plan set out in Appendix 1.

 

1.6      In relation to the Revenue Budget Strategy (Section 3.2) and Medium-Term Financial Strategy (MTFS) (Section 3.5) to approve:

 

1.6.1   The net revenue budget for  ...  view the full agenda text for item 6.

Additional documents:

Decision:

Resolved

 

(1)          That authority be delegated to the Section 151 Officer, following consultation with the Leader of the Council and Portfolio Member for Finance, to complete the legal Council Tax calculations once all the information required has been received and submit a separate report to Council.

 

(2)          That authority be delegated to the S151 Officer, following consultation with the Leader of the Council and Portfolio Member for Finance, to make appropriate changes to the Executive’s proposed budget to Council including policies and plans.

 

(3)          That Council be recommended to approve the proposed Fees and Charges schedule for 2024/25 and statutory notices be placed where required.

 

(4)          That Council be recommended to consider and note the Equality Impact Assessments of the Budget.

 

(5)          That Council be recommended to approve the Business Plan.

 

(6)          That, in relation to the Revenue Budget Strategy and Medium-Term Financial Strategy (MTFS), Council be recommended to approve:

 

                      i.        The net revenue budget for the financial year commencing on 1 April 2024, as set out below, and further analysed in the Budget Book.

 

Directorate; Net budget 2024/25 £m

Communities: 8.917

Resources: 4.314

Chief Executive: 5.355

Service Sub-total: 18.586

Corporate Costs: 4.475

Policy Contingency: 3.872

Net Cost of Services: 26.933

 

                    ii.        The MTFS and Revenue Budget 2024/25, including the Savings Proposals and Pressures.

 

(7)          That, in relation to Council Tax, Council be recommended to approve an increase in the Basic Amount of Council Tax for Cherwell District Council for the financial year beginning on 1 April 2024 of £5, resulting in a Band D charge of £153.50 per annum.

 

(8)          That, in relation to the Capital Programme and related strategies, Council be recommended to approve:

 

                          i.        The Capital Bids and Capital Programme.

                         ii.        The Capital and Investment Strategy 2024/25, including the Minimum Revenue Provision (MRP) Policy, and the revised 2023/24 MRP Policy.

                        iii.        The Treasury Management Strategy, including the Prudential Indicators, and Affordable Borrowing Limit for 2024/25.

 

(9)          That, in relation to reserves, Council be recommended to approve:

 

                      i.        A minimum level of General Balances of £6.1.

                    ii.        The Reserves Policy.

                   iii.        The medium-term reserves plan.

 

(10)       That, in relation to the Pay Policy Statement, Council be recommended to approve the Pay Policy Statement, as required by the Localism Act 2010, detailed in Appendix 9.

 

7.

Annual Delivery Plan 2024/25 pdf icon PDF 236 KB

Report of Assistant Director of Finance and Assistant Director – Customer Focus

 

Purpose of report

 

This report presents the proposed Annual Delivery Plan for 2024/25, aspiring to be a tool to achieve the vision, aims and ambitions of our Council as contained in our Council’s Business Plan on behalf of the local communities and businesses we are here to serve.

 

Recommendations

 

The meeting is recommended:

 

1.1       To approve the Annual Delivery Plan 2024/25.

 

Additional documents:

Decision:

Resolved

 

(1)          That the Annual Delivery Plan 2024/25 be approved.

8.

Homelessness and Rough Sleeping Strategy 2024-2029 pdf icon PDF 364 KB

Report of Assistant Director – Wellbeing and Housing

 

Purpose of report

 

To consider and approve the Council’s new Homelessness and Rough Sleeping Strategy 2024-2029.

 

Recommendations

 

The meeting is recommended:

 

1.1       To approve the new Homelessness and Rough Sleeping Strategy 2024-2029 and accompanying Action Plan.

 

Additional documents:

Decision:

Resolved

 

(1)          That the Homelessness and Rough Sleeping Strategy 2024-2029 and accompanying Action Plan be approved.

9.

Developing a Kidlington Infrastructure and Community Asset Strategy pdf icon PDF 247 KB

Report of Corporate Director Communities

 

Purpose of report

 

To respond to the question raised at council in December 2023 to provide resource and budget to enable the development of a new vision for Kidlington cognisant of the growth allocated in the 2020 Local Plan Partial Review and to provide ongoing oversight of development.

 

Recommendations

The Executive recommends:

 

1.1       To develop a Kidlington Infrastructure Strategy in 2024/25 and resource to provide oversight to its ongoing delivery.

 

 

Additional documents:

Decision:

Resolved

 

(1)          That it be agreed to develop a Kidlington Infrastructure Strategy in 2024/25 and resource to provide oversight to its ongoing delivery.

10.

Researching Solar Energy Requirements pdf icon PDF 239 KB

Report of Corporate Director Communities

 

Purpose of report

 

To seek funding support for the 2024/25 budget to provide resource and budget to better understand the requirements for solar energy within Cherwell District

 

Recommendations

The Executive recommends:

 

1.1       To plan in the 2024/25 budget for the undertaking of research into the requirements for solar energy within Cherwell.

Additional documents:

Decision:

Resolved

 

(1)          That it be agreed to plan in the 2024/25 budget for the undertaking of research into the requirements for solar energy within Cherwell.

 

11.

Performance, Risk and Finance Monitoring Report Quarter 3 2023 pdf icon PDF 449 KB

Report of Assistant Director of Finance and Assistant Director – Customer Focus

 

Purpose of report

 

To give Executive an update on how well the council is performing in delivering its priorities, managing potential risks, and balancing its finances for 2023/24 up to the end of Quarter 3 2023.

 

Recommendations

 

The meeting is recommended:

 

1.1         To note the Council’s Performance, Risk and Financial report for the current financial year up to the end of Quarter 3 2023 and its contents.

 

1.2         To approve the reserve requests in Appendix 5.

 

1.3         To approve the use of Policy Contingency of £1.476m to mitigate the lower than budgeted in-year income of S31 grant.

 

1.4         To note the repurposing of £0.030m from the Fairway Flats Refurbishment project for the works at Cope Road Banbury approved by S151 under delegation powers.

 

Additional documents:

Decision:

Resolved

 

(1)          That the Council’s Performance, Risk and Financial report for the current financial year up to the end of Quarter 3 2023 be noted.

 

(2)          That the following reserve requests be approved.

 

Directorate: Resources

Type: Earmarked

Description: Market Risk Reserve

Reason: Over-recovery of Treasury Income

Amount £m: (0.170)

 

Directorate: Resources

Type: Earmarked

Description: Transformation Implementation

Reason: Underspend withing Policy Contingency

Amount £m: (0.500)

 

Total Earmarked Reserves £m:  (0.670)

 

(3)          That the use of Policy Contingency of £1.476m to mitigate the lower than budgeted in-year income of S31 grant be approved.

 

(4)          That the repurposing of £0.030m from the Fairway Flats Refurbishment project for the works at Cope Road Banbury approved by S151 under delegation powers be noted.

 

12.

Deddington Neighbourhood Plan pdf icon PDF 334 KB

Report of Assistant Director – Planning and Development

 

Purpose of report

 

To consider the Examiner’s report on the draft Deddington Neighbourhood Plan (the “Draft Neighbourhood Plan”) to determine whether the Draft Neighbourhood Plan, incorporating modifications should proceed to referendum.

 

Recommendations

 

The meeting is recommended:

 

1.1       To approve all the Examiner’s recommendations and modifications (Appendices 1 and 2) to enable the Plan, incorporating the recommended modifications (Appendix 3), to proceed to a referendum.

 

1.2      To authorise the issue of a ‘decision statement’ confirming the Executive’s decision including that the Plan will now proceed to a referendum.

 

1.3      To authorise the Assistant Director – Planning and Development to make any minor presentational changes and corrections necessary to ready the Plan for referendum.

 

Additional documents:

Decision:

Resolved

 

(1)           That all of the Examiner’s recommendations and modifications be approved to enable the Plan, incorporating the recommended modifications to proceed to a referendum.

 

(2)           That the issue of a ‘decision statement’ confirming the Executive’s decision including that the Plan will now proceed to a referendum be authorised.

 

(3)           That the Assistant Director – Planning and Development be authorised to make any minor presentational changes and corrections necessary to ready the Plan for referendum.

 

13.

Sale of Bodicote House Site, White Post Road, Bodicote, OX15 4AA pdf icon PDF 408 KB

Report of Corporate Director ofResources

 

Purpose of Report

 

Bodicote House site has been marketed for sale, to facilitate the Council moving to new offices. The report seeks delegated authority and approval to proceed with the Heads of Terms attached to the Exempt part of this report and enter negotiations for the sale contract.

 

Parts of this report contain commercially sensitive information relating to the financial and business affairs of the Council and others. That information is exempt from publication and included in the exempt version of this report.

 

Recommendations

            

Executive recommends:

 

1.1         To delegate authority to the Corporate Director of Resources in consultation with the Portfolio Holder for Property and the S151 Officer, to proceed with the Heads of Terms attached to the Exempt part and enter into negotiations for the sale contract with Lucy Developments Ltd.

 

1.2         To delegate authority to the Assistant Director Law & Governance to enter into Heads of Terms.

 

Additional documents:

Decision:

As set out under item 15

 

14.

Exclusion of the Press and Public

The following report contains exempt information as defined in the following paragraph of Part 1, Schedule 12A of Local Government Act 1972.

 

3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

No representations have been received from the public requesting that this item be considered in public.

 

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

 

Additional documents:

15.

Sale of Bodicote House, White Post Road, Bodicote, OX15 4AA

** Please note exempt Appendix 5 will follow **

 

Exempt report of Corporate Director Resources

 

(This reportis exemptfrom publicationby virtueof Paragraph 3 Schedule 12Aof LocalGovernment Act 1972. This report contains commercially sensitive information relating to the financial and business affairs of the Council and others.)  

 

Decision:

Resolved

 

(1)          That authority be delegated to the Corporate Director of Resources in consultation with the Portfolio Holder for Property and the S151 Officer, to proceed with the Heads of Terms and enter into negotiations for the sale contract with Lucy Developments Ltd.

 

(2)          That authority be delegated to the Assistant Director Law and Governance to enter into Head of Terms.

 

16.

Readmittance of the Press and Public

The meeting to resolve to readmit the press and public to the meeting.

Additional documents:

17.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

Additional documents: