Agenda

To confirm as a correct record the Minutes of the meeting held on 3 February 2026.

To receive communications from the Chair.

The Chair to advise whether they have agreed to any item of urgent business being admitted to the agenda.

Report of Assistant Director Property

Purpose of report

To respond to the motion raised at Full Council in December 2025 requesting Executive to consider providing free car parking each year in Council owned and managed car parks on Remembrance Sunday.

Recommendations

The Executive resolves:

1.1         To provide free car parking each year in Council owned and managed car parks, except those at Castle Quay, on Remembrance Sunday. 

Report of Assistant Director Finance (Section 151 Officer)

Purpose of report

To inform Executive of the reviewed policy for Non-Domestic Rate Discretionary Rate Relief and seek approval of the updated policy and respond to the motion from Council on supporting our high streets.

Recommendations

The Executive resolves:

1.1           To note the contents of the reviewed policy for Non-Domestic Rate Discretionary Rate Relief.

1.2           To approve the policy for Non-Domestic Rate Discretionary Rate Relief.

1.3           To note the response to the motion “Supporting our High Streets”.

Report of Assistant Director Finance (Section 151 Officer)

Purpose of report

To inform Executive of the reviewed policy for Housing Payment (HP), formally known as Discretionary Housing Payments (DHP), and proposed updates.

Recommendations

The Executive resolves:

1.1           To note the contents of the reviewed policy for Housing Payments.

1.2           To approve the policy for Housing Payments (Appendix 1).

Report of Executive Director Place and Regeneration

Purpose of report

To consider and endorse the Biodiversity Duty Report 2024-25.

Recommendations

The Executive resolves:

1.1           To endorse the Biodiversity Dury Report 2024-25.

1.2           To note that following the completion and adoption of a Community Biodiversity Plan, an annual update be presented to the Executive.

Report of Interim Executive Director Neighbourhood Services

Purpose of report

To obtain Executive Approval to commence next steps on the development of a new 3G Football Pitch at Whitelands Farm Sports Ground in Bicester. The report outlines any financial risks.

Recommendations

The Executive resolves:

1.1           To approve the next steps in developing a new 3G Football Pitch at Whitelands Farm Sports Ground in Bicester accounting for any financial risk outlined within the report.

Report of Assistant Director of Finance (Section 151 Officer)

Purpose of report

To report to the Executive the council’s forecast year-end financial position as at the end of the January 2026. Further detail can be found in the report and its appendices.

Recommendations

The Executive resolves:

1.1           To consider and note the contents of the council’s financial management report as at the end of January 2026.

1.2           To approve the Use of Reserves as detailed in Appendix 4.

1.3           To approve the Write Offs as detailed in exempt Appendix 5.

1.4           To approve the Corporate Debt Policy as set out at Appendix 6.

The following items contains exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

1 – Information relating to any individual

2 – Information which is likely to reveal the identity of an individual

3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Members are reminded that whilst the following items have been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

No representations have been received from the public requesting that this item be considered in public.

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraphs 1, 2 and 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

Exempt report of Assistant Director Property

Exempt report of Assistant Director Human Resources