Agenda, decisions and minutes

There were no declarations of interest.

To confirm as a correct record the Minutes of the meeting held on 3 March 2014.

The minutes of the meeting held on 3 March 2014 were agreed as a correct record and signed by the Chairman.

To receive communications from the Chairman.

There were no Chairman’s announcements.

The Local Police Area Commander for Cherwell, Superintendent Colin Paine, will be invited to address the meeting, following which Members will be able to ask questions.

The Chairman Local Police Area Commander for Cherwell, Superintendent Colin Paine to the meeting.

Superintendent Colin Paine addressed the meeting regarding a presentation on local policing matters in Cherwell. A number of Executive Members and, at the discretion of the Chairman, other Members in attendance, asked questions and answers were duly provided.

The Chairman thanked Superintendent Colin Paine for his attendance.

Report of Director of Community and Environment

Purpose of Report

To provide the latest position to Members on service changes at the Horton General Hospital

Recommendations

The meeting is recommended

1.1       To note the report.

Resolved

(1)          That the report be noted

The Director of Community and Environment submitted a report which provided the latest position to Members on service changes at the Horton General Hospital.

Resolved

(1)          That the report be noted.

Reasons

The report reflects the most recent information from the Oxford Universitys Hospital Trust regarding service developments at the Horton General Hospital.

Alternative Options

None – report submitted for information

Interim Head of Finance and Procurement

Purpose of Report

To consider the Joint Corporate Procurement Strategy and Action Plan 2014/15.

Recommendations

The meeting is recommended:

 1.1        To consider and approve the Joint Corporate Procurement Strategy and Action Plan 2014/15 (Appendix 1).

Resolved

(1)          That the Cherwell District Council and South Northamptonshire Council Joint Corporate Procurement Strategy and Action Plan 2014/15 (annex to the minutes as set out in the minute book) be approved.

The Interim Head of Finance and Procurement submitted a report which sought consideration of the Joint Corporate Procurement Strategy and Action Plan 2014/15.

Resolved

(1)          That the Cherwell District Council and South Northamptonshire Council Joint Corporate Procurement Strategy and Action Plan 2014/15 (annex to the minutes as set out in the minute book) be approved.

Reasons

The Joint Corporate Procurement Strategy and Action Plan has a fundamental role in helping the Council reduce its services budget and protect front line services. Executive is therefore recommended to approve the 2014/15 iteration.

Alternative Options

The alternative is not to approve the Joint Corporate Procurement Strategy and Action Plan. This is not recommended as the Strategy and Action Plan have a fundamental role in helping the Council reduce its services budget and protect front line services.

The following report contains exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

1 – Information relating to any individual

2 – Information which is likely to reveal the identity of an individual

3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).

4 – Information relating to any consultations or negotiations, or contemplated negotiations, in connection with any labour matters arising between the authority or a Minister of the Crown and employees of, or officer holders under, the authority.

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

No representations have been received from the public requesting that this item be considered in public.

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

“That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following item of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 4 of Schedule 12A of that Act.”

Resolved

That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following item of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 4 of Schedule 12A of that Act.

Exempt Report of Head of Environmental Services

Resolved

(1)          That the following decisions taken at the Oxfordshire Waste Partnership (OWP) meeting on the 4 April 2014 be ratified:

1.    To terminate the agreement under which the Oxfordshire Waste Partnership is constituted (under paragraph 25.1 of the partnership agreement) with effect from the earliest possible date after:

a.    contracts have either been terminated, or responsibility for management and funding of any ongoing contracts has been transferred to Oxfordshire County Council; and

b.    all contractual obligations to staff employed by the Oxfordshire Waste Partnership have been discharged and their employment properly terminated.

2.    That the termination date shall be the date 1a and 1b above have been or will be completed and shall be notified to all partner authorities by the host authority.

3.    That committed Oxfordshire Waste Partnership budgets for 2014/15 will not be redeployed by the partner authorities until after the agreed date of termination.

4.    To note that as set out in paragraphs 25.1, 25.4, 25.5 and 25.7 of the Oxfordshire Waste Partnership agreement, the agreement shall not terminate until all contracts have been or can be terminated without incurring any avoidable costs; and each partner authority remains liable for any accrued obligations and liabilities properly incurred as a result of its membership as well as liabilities and costs arising from the decision to terminate the agreement; and that the formula for determining contributions shall apply to determining payments towards these costs.

5.    That the agreement between partner authorities as set out in the Deed of Variation dated 5 September 2013 relating to waste management financial arrangements (principles, revenue and administration), attached to this decision, shall continue.

6.    That each partner authority shall continue to support the Joint Municipal Waste Management Strategy, recognising that joint implementation shall cease on termination of the Oxfordshire Waste Partnership agreement.

7.    That informal arrangements to ensure partnership working shall continue as follows:

·          the officers’ strategy group shall continue to meet regularly;

·          the Cabinet/Executive members with responsibility for waste and environmental matters shall continue to meet at least twice per year;

·          the terms of reference, meeting dates, and administration of these two groups shall be decided at the next meeting of the officers’ strategy group, currently scheduled for 30 May 2014.

8.    That all partner authorities shall offer the Oxfordshire Waste Partnership staff assistance in finding alternative employment.

9.    That in addition to the publication of this decision by each authority within two working days of receipt, this decision shall be published by each partner authority as an individual cabinet/executive member decision or if necessary taken as a decision of Cabinet/Executive in accordance with their constitutions.

10.That the tremendous contribution that Wayne Lewis has made, not just to the work of the OWP and to reducing waste in the county, but also nationally be recorded.

11.That the tremendous contribution Paul Mocroft has made to the work of the OWP and to note the reputation ha has built up nationally within the industry be recorded.

12.That David Dodds be  ...  view the full decision text for item 118.

The Head of Environmental Services submitted a report which sought approval for the future of the Oxfordshire Waste Partnership in light of the decision taken by the Partnership Board on 4 April 2014.

Resolved

(1)          That the following decisions taken at the Oxfordshire Waste Partnership (OWP) meeting on the 4 April 2014 be ratified:

1.    To terminate the agreement under which the Oxfordshire Waste Partnership is constituted (under paragraph 25.1 of the partnership agreement) with effect from the earliest possible date after:

a.    contracts have either been terminated, or responsibility for management and funding of any ongoing contracts has been transferred to Oxfordshire County Council; and

b.    all contractual obligations to staff employed by the Oxfordshire Waste Partnership have been discharged and their employment properly terminated.

2.    That the termination date shall be the date 1a and 1b above have been or will be completed and shall be notified to all partner authorities by the host authority.

3.    That committed Oxfordshire Waste Partnership budgets for 2014/15 will not be redeployed by the partner authorities until after the agreed date of termination.

4.    To note that as set out in paragraphs 25.1, 25.4, 25.5 and 25.7 of the Oxfordshire Waste Partnership agreement, the agreement shall not terminate until all contracts have been or can be terminated without incurring any avoidable costs; and each partner authority remains liable for any accrued obligations and liabilities properly incurred as a result of its membership as well as liabilities and costs arising from the decision to terminate the agreement; and that the formula for determining contributions shall apply to determining payments towards these costs.

5.    That the agreement between partner authorities as set out in the Deed of Variation dated 5 September 2013 relating to waste management financial arrangements (principles, revenue and administration), attached to this decision, shall continue.

6.    That each partner authority shall continue to support the Joint Municipal Waste Management Strategy, recognising that joint implementation shall cease on termination of the Oxfordshire Waste Partnership agreement.

7.    That informal arrangements to ensure partnership working shall continue as follows:

·          the officers’ strategy group shall continue to meet regularly;

·          the Cabinet/Executive members with responsibility for waste and environmental matters shall continue to meet at least twice per year;

·          the terms of reference, meeting dates, and administration of these two groups shall be decided at the next meeting of the officers’ strategy group, currently scheduled for 30 May 2014.

8.    That all partner authorities shall offer the Oxfordshire Waste Partnership staff assistance in finding alternative employment.

9.    That in addition to the publication of this decision by each authority within two working days of receipt, this decision shall be published by each partner authority as an individual cabinet/executive member decision or if necessary taken as a decision of Cabinet/Executive in accordance with their constitutions.

10. That the tremendous contribution that Wayne Lewis has made, not just to the work of the OWP and to reducing waste in the county, but also nationally be recorded.

11. That  ...  view the full minutes text for item 118.