Agenda and minutes

There were no declarations of interest.

Welcome

Following the recent election, the Chairman thanked former Councillors Ahmed, Cullip, Emptage, O’Sullivan and Ross for their service to the district during their time as councillors.

The Chairman welcomed Councillors Bell, Griffiths, Johnstone, Richards and Williams to the Council and congratulated them and all other councillors who were returned at the recent election.

The Chairman also welcomed former CDC Chairman Catherine Fulljames to the meeting.

Annual Council

The Chairman reminded Members that by convention the minutes of Committees, questions, petitions and motions were not taken at Annual Council and these, if any, would be considered at the next meeting.

Chairman’s Engagements

The Chairman advised Members that a copy of the events attended by himself or the Vice-Chairman had been tabled.

Post

The Chairman reminded Members to collect post from pigeon holes after the meeting.

Special Council

The Chairman reminded Members that there would be a Special Council meeting at 6.30pm on Monday 7 July to consider the Council’s warding pattern proposals for submission to the Boundary Commission.

To confirm as a correct record the Minutes of the meeting of Council held on 24 February 2014 and the special meetings of Council held on 10 April 2014 and 29 May 2014 (to follow).

The minutes of the meeting of Council held on 24 February 2014 and the Special Meetings of Council held on 10 April 2014 and 29 May 2014 were agreed as a correct record and signed by the Chairman.

(The outgoing Chairman, Councillor Lawrie Stratford, presided for the consideration of this matter and those preceding)

It was moved by Councillor Wood and seconded by Councillor Reynolds, that Councillor Alastair Milne Home be elected as Chairman for 2014/15. There were no there were no other nominations.

Resolved

(1)          That Councillor Alastair Milne Home be elected Chairman of the Council for 2014/15.

Councillor Alastair Milne Home, having made and signed the required Declaration of Acceptance of Office was invested with the Chairman’s Chain and took the Chair,

Councillor Alastair Milne Home thanked members for his appointment and addressed the Council.

The Chairman of the Council presented Councillor Lawrie Stratford with his past Chairman’s badge as a token of his term of office.

Members paid tribute to Councillor Lawrie Stratford and thanked him for the dedication he had shown representing the Council, the services he had rendered to the District and gracious way he had presided over the deliberations of Council during his year of office.

Councillor Lawrie Stratford addressed Council to report on his term of office.

Councillor Lawrie Stratford reported that he had attended 80 functions during his term of office and raised £4400. Councillor Lawrie Stratford presented cheques of £1000 each to representatives from the Banbury Foodbank, the Bicester Foodbank, the Kidlington Foodbank and Katherine House Hospice. He confirmed that the remaining £400 would be donated to support a Parkinsons charity.

Councillor Lawrie Stratford paid particular thanks to Councillor Rose Stratford, his consort for the year and Liz Matthews, the Chairman’s PA and presented them with a token of his appreciation.

Prior to the election of the Vice-Chairman, Councillor Kieron Mallon, outgoing Vice-Chairman, addressed Council and advised that he had enjoyed his year supporting the immediate past Chairman but he would not be seeking election as Chairman due to his involvement in campaigning for the 2015 General Election.

It was moved by Councillor Wood and seconded by Councillor Reynolds, that Councillor Melanie Magee be elected as Vice-Chairman for 2014/15. There were no there were no other nominations.

Resolved

(1)          That Councillor Melanie Magee be elected Vice-Chairman of the Council for 2014/15.

Councillor Melanie Magee, having made and signed the required Declaration of Acceptance of Office was invested with the Vice-Chairman’s Chain.

Report of Chief Executive

Purpose of Report

To note the results of the 22 May 2014 district elections, the constitution of Political Groups, to appoint the Leader of the Council, to note the appointment of the Deputy Leader and Executive for the Municipal Year 2014/15 and to consider and agree the suggested constitution of Committees for the Municipal year 2014/2015.

Recommendations

The meeting is recommended:

 1.1        To note the results of the District elections held on 22 May 2014.

1.2         To note the constitution of Political Groups and notification of Group Leaders.

1.3         To appoint a Leader of the Council.

1.4         To note the appointment of Deputy Leader of the Council, the membership of the Executive and the Executive Portfolios for 2014/15.

1.5         To agree the allocation of seats on committees that are subject to the political balance requirements as set out in Table 1.

1.6         To agree the allocation of seats on committees not subject to political balance requirements as set out in Table 2.

1.7         To appoint members (and where appropriate, substitute members) to serve on each of the committees and other bodies set out in Tables 1 and 2 in accordance with the nominations to be made by political groups (Appendix 2 - to follow).

1.8         To appoint a representative to the County Council Health Overview and Scrutiny Committee.

1.9         To appoint a representative to the Police and Crime Commissioner Scrutiny Panel.

The Chief Executive submitted a report which presented the results of the 22 May 2014 district elections, the constitution of Political Groups, sought appointment of the Leader of the Council and the noting of the appointment of the Deputy Leader and Executive for the Municipal Year 2014/15 and requested Members to consider and agree the suggested constitution of Committees for the Municipal year 2014/2015. The report also sought nominations for representatives to the County Council Health Overview and Scrutiny Committee and Police and Crime Commissioner Scrutiny Panel.

The Chief Executive reported that there were district elections in 17 seats and Councillors were returned as follows:

Banbury Calthorpe – Councillor Colin Clarke

Banbury Easington – Councillor Kieron Mallon

Banbury Grimsbury and Castle – Councillor Claire Bell

Banbury Hardwick - Councillor Tony Ilott

Banbury Neithrop – Councillor Matt Johnstone

Banbury Ruscote – Councillor Barry Richards

Bicester West – Councillor Norman Bolster

Bloxham and Bodicote – Councillor Chris Heath

Deddington – Councillor Bryn Williams

Fringford – Councillor Barry Wood

Kidlington North – Councillor Douglas Williamson

Kidlington South – Councillor Carmen Griffiths

Kirtlington – Councillor Simon Holland

Otmoor – Councillor Timothy Hallchurch MBE

Sibford – Councillor George Reynolds

The Astons and Heyfords – Councillor James Macnamara

Wroxton – Councillor Douglas Webb

The Chief Executive reported that the constitution of the Council and political groups was now 40 Conservatives, 7 Labour, 2 Liberal Democrats and 1 Independent.

The Group Leaders were: Councillor Barry Wood, Leader of the Conservative Group and Leader of the Council; Councillor Sean Woodcock, Leader of the Labour Group and Leader of the Opposition and Councillor Douglas Williamson, Leader of the Liberal Democrat Group.

Councillor Reynolds proposed that Councillor Barry Wood be appointed Leader of the Council. Councillor Bolster seconded the proposal.

The newly appointed Leader of the Council, Councillor Wood, reported that for the Municipal Year 2014/15 he would reappoint Councillor Reynolds as Deputy Leader of the Council.

For the Municipal Year 2014/15, the Executive would comprise:

Councillor Barry Wood – Leader of the Council

Councillor George Reynolds – Deputy Leader of the Council

Councillor Ken Atack - Lead Member for Financial Management

Councillor Norman Bolster – Lead Member for Estates and the Economy

Councillor John Donaldson - Lead Member for Banbury Brighter Futures

Councillor Michael Gibbard – Lead Member for Planning

Councillor Tony Ilott - Lead Member for Clean and Green

Councillor Kieron Mallon – Lead Member for Performance and Customer

Councillor Debbie Pickford – Lead Member for Housing

Councillor Nicholas Turner - Lead Member for Joint Working and IT

Resolved

(1)          That the results of the District elections held on 22 May 2014 be noted.

(2)          That the constitution of Political Groups (40 Conservatives, 7 Labour, 2 Liberal Democrats and 1 Independent) and notification of Group Leaders: Councillor Barry Wood, Leader of the Conservative Group and Leader of the Council; Councillor Sean Woodcock, Leader of the Labour Group and Leader of the Opposition and Councillor Douglas Williamson, Leader of the Liberal Democrat Group, be noted.

(3)          That Councillor  ...  view the full minutes text for item 12.

Report of Head of Environmental Services

Purpose of Report

To approve the Council (CDC) entering into an agreement under Section 113 of the Local Government Act 1972 with Banbury Town Council (BTC) to allow BTC officers to issue fixed penalty notices for offences committed under section 88 of the Environmental Protection Act 1990 and section 3 of the Dogs (Fouling of Land) Act 1996 and to make appropriate adjustments to the policy framework to permit this arrangement.

Recommendations

The meeting is recommended:

 1.1        To approve CDC entering into an agreement with Banbury Town Council (BTC) pursuant to Section 113 of the Local Government Act 1972 that permits BTC officers to issue fixed penalty notices for offences committed under section 88 of the Environmental Protection Act 1990 and section 3 of the Dogs (Fouling of Land) Act 1996, and that the Head of Law and Governance accordingly be authorised to conclude such an agreement by negotiation with BTC within the parameters set out in this report.

1.2         To agree that the principle of placing at the disposal of CDC officers employed by BTC for the purpose of issuing fixed penalty notices be added to the adopted policy framework.

The Head of Environmental Services submitted a report which sought approval of the Council (CDC) entering into an agreement under Section 113 of the Local Government Act 1972 with Banbury Town Council (BTC) to allow BTC officers to issue fixed penalty notices for offences committed under section 88 of the Environmental Protection Act 1990 and section 3 of the Dogs (Fouling of Land) Act 1996 and to make appropriate adjustments to the policy framework to permit this arrangement.

Resolved

(1)          That approval be given to Cherwell District Council (CDC) entering into an agreement with Banbury Town Council (BTC) pursuant to Section 113 of the Local Government Act 1972 that permits BTC officers to issue fixed penalty notices for offences committed under section 88 of the Environmental Protection Act 1990 and section 3 of the Dogs (Fouling of Land) Act 1996, and that the Head of Law and Governance accordingly be authorised to conclude such an agreement by negotiation with BTC within the parameters set out in this report.

(2)          That the principle of placing at the disposal of CDC, officers employed by BTC for the purpose of issuing fixed penalty notices be added to the adopted policy framework.