Agenda, decisions and minutes

Council - Monday 16 December 2013 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: James Doble, Democratic and Elections Email: james.doble@cherwellandsouthnorthants.gov.uk, 01295 221587

Media

Items
No.	Item
48.	Declarations of Interest Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Additional documents: Webcast for 48. Minutes: Members declared interests with regard to the following agenda items: 11. Community Governance Review Bicester Town Council. Councillor D M Pickford, Non Statutory Interest, as member of Bicester Town Council.
49.	Communications PDF 21 KB To receive communications from the Chairman and/or the Leader of the Council. Additional documents: Webcast for 49. Minutes: Member Post The Chairman reminded members that there would be no member post between Christmas and the New Year. Chairman’s Dinner The Chairman advised members that his dinner would be held on 12 April 2014.
50.	Petitions and Requests to Address the Meeting The Chairman to report on any requests to submit petitions or to address the meeting. Additional documents: Webcast for 50. Minutes: There were no petitions or requests to address the meeting.
51.	Urgent Business The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda. Additional documents: Webcast for 51. Minutes: There were no items of urgent business.
52.	Minutes of Council PDF 44 KB To confirm as a correct record the Minutes of Council held on 21 October 2013. Additional documents: Webcast for 52. Minutes: The minutes of the meeting held on 21 October 2013 were agreed as a correct record and signed by the Chairman.
53.	Presentation by Oxfordshire Clinical Commissioning Group - Improving the health of Oxfordshire PDF 1 MB Stephen Richards, Chief Executive, Oxfordshire Clinical Commissioning Group will be invited to address Council, following which Members will be able to ask questions. Additional documents: Webcast for 53. Minutes: The Chairman welcomed Dr Stephen Richards, Chief Executive, Oxfordshire Clinical Commissioning Group to the meeting. Dr Richards addressed the meeting regarding a presentation on improving the health of Oxfordshire. A number of Members asked questions and answers were duly provided. The Chairman thanked Dr Richards for his attendance.
54.	Minutes PDF 239 KB a) Minutes of Executive, Lead Member Decisions and Executive Decisions not included in the Forward Plan The Leader of the Council to formally propose that the minutes of the meetings of the Executive and Lead Member Decisions as set out in the Minute Book (circulated separately) be received and to report that since the last meeting no decisions have been taken by the Executive which were not included in the Executive Work Programme. b) Minutes of Committees The Leader of the Council to formally propose that the minutes of committees as set out in the Minute Book (circulated separately) be received. Additional documents: Webcast for 54. Minutes: a) Minutes of the Executive, Lead Member Decisions and Executive Decisions made under Special Urgency Resolved That the minutes of the meeting of the Executive and Lead Member decisions as set out in the Minute Book be received and that it be noted that since the last meeting of Council, no Executive decisions had been taken that was subject to the special urgency provisions of the Constitution. b) Minutes of Committees Resolved That the minutes of Committees as set out in the Minute Book be received.
55.	Questions a) Written Questions To receive any written questions and answers which have been submitted with advance notice in accordance with the constitution. A written response to the question will be circulated at the meeting. b) Questions to the Leader of the Council The Chairman to invite questions to the Leader of the Council (including any matters arising from the minutes). Following a response to their question being provided members will be entitled to a follow up or supplementary question. c) Questions to Committee Chairmen on the minutes The Chairman to invite questions to Chairmen of Committees on any matter arising from the minutes of their committee (if any). Additional documents: Webcast for 55. Decision: Questions to the Leader of the Council CAB: Officers: Officers to contact the CAB to ascertain how many customers are unable to be seen by the CAB each week. East Coast Flooding: The Leader of the Council agreed to write to local authorities on the East Coast to pass on the Councils praise for their response to the flooding. Unkempt gardens: Officers to review what powers are available to the Council. Emergency Planning: Leader of Council to consider emergency planning preparations and the profile of these within the authority. Minutes: a) Written Questions There were no written questions. b) Questions to the Leader of the Council Questions were asked and answers received on the following issues: Awareness of number of people being turned away by CAB: Councillor Woodcock Environmental Crime and tidy gardens: Councillor Dhesi Rough sleepers in the district: Councillor Dhesi Consideration of Planning representations by the Council: Councillor Dhesi East Coast Flooding and Emergency Planning: Councillor Beere Banbury Snow warden scheme: Councillor Mallon c) Questions to Committee Chairmen on the minutes There were no questions to Committee Chairman on the minutes of meetings.
56.	Motions To debate any motions which have been submitted with advance notice, in accordance with the constitution. Additional documents: Webcast for 56. Minutes: There were no motions.
57.	Community Governance Review Bicester Town Council PDF 31 KB View the declarations of interest for item 57. Report of Chief Executive Purpose of report To request the revocation of a previous Council resolution relating to Bicester Town Council in the light of further submissions received. Recommendations The meeting is recommended: 1.1 To revoke resolution (5) of Minute 30 of Council on 22 July 2013, relating to a proposed increase in the number of Town Councillors for Bicester Town Council. Additional documents: Appendix 1 Bicester Town Council 29.01.13 , item 57. PDF 137 KB Appendix 2 Bicester Town Council 28.11.13 , item 57. PDF 56 KB Webcast for 57. Decision: Resolved (1) That resolution (5) of Minute 30 of Council on 22 July 2013, relating to a proposed increase in the number of Town Councillors for Bicester Town Council be revoked. Minutes: The Chief Executive submitted a report which requested the revocation of a previous Council resolution relating to Bicester Town Council in the light of further submissions received. Resolved (1) That resolution (5) of Minute 30 of Council on 22 July 2013, relating to a proposed increase in the number of Town Councillors for Bicester Town Council be revoked.
58.	Council Tax Reduction Scheme 2014-15 PDF 32 KB Report of Interim Head of Finance and Procurement Purpose of report To enable the Council to approve the Council Tax Reduction Scheme for 2014-15. Recommendations The meeting is recommended: 1.1 To approve the current Council Tax Reduction Scheme (CTRS) for the year 1 April 2014 to 31 March 2015 as indicated in the report. 1.1 To delegate authority to the Council’s section 151 officer in consultation with the Lead Member for Financial Management to determine if any further amendments to the CTRS are required by 31 January 2014. Additional documents: Webcast for 58. Decision: Resolved (1) That the current Council Tax Reduction Scheme (CTRS) for the year 1 April 2014 to 31 March 2015 as(annex to the minutes as set out in the minute book) be approved. (2) That the Council’s section 151 officer be given delegated authority in consultation with the Lead Member for Financial Management to determine if any further amendments to the CTRS are required by 31 January 2014. Minutes: The Interim Head of Finance and Procurementsubmitted a report which sought approval of the Council Tax Reduction Scheme for 2014-15. Resolved (1) That the current Council Tax Reduction Scheme (CTRS) for the year 1 April 2014 to 31 March 2015 (annex to the minutes as set out in the minute book) be approved. (2) That the Council’s Section 151 officer be given delegated authority in consultation with the Lead Member for Financial Management to determine if any further amendments to the CTRS are required by 31 January 2014.
59.	Transformation Bid - Policy Framework and Section 113 Arrangements PDF 36 KB Report of Chief Executive Summary To add the principle of shared working with Stratford-on-Avon District Council to the policy framework and to approve entering into a Section 113 agreement with Stratford-on-Avon District Council and South Northamptonshire Council for the purposes of establishing a Joint Transformation team. Recommendations The meeting is recommended: 1.1 That the principle of shared working with Stratford-on-Avon District Council and South Northamptonshire Council for the purpose of the establishment and working of the proposed Joint Transformation team be added to the adopted policy framework. 1.2 That the Council enters an agreement with Stratford-on-Avon District Council and South Northamptonshire Council pursuant to section 113 of the Local Government Act 1972 and all other enabling powers so that employees can be placed at the disposal of the other Councils for the purpose of the establishment and workings of the proposed Joint Transformation team and that the Head of Law and Governance be authorised to complete such agreement in negotiation with the Head of Legal and Democratic Services at Stratford-on-Avon District Council. Additional documents: Webcast for 59. Decision: Resolved (1) That the principle of shared working with Stratford-on-Avon District Council and South Northamptonshire Council for the purpose of the establishment and working of the proposed Joint Transformation team be added to the adopted policy framework. (2) That the Council enters an agreement with Stratford-on-Avon District Council and South Northamptonshire Council pursuant to section 113 of the Local Government Act 1972 and all other enabling powers so that employees can be placed at the disposal of the other Councils for the purpose of the establishment and workings of the proposed Joint Transformation team and that the Head of Law and Governance be authorised to complete such agreement in negotiation with the Head of Legal and Democratic Services at Stratford-on-Avon District Council. Minutes: The Chief Executive submitted a report to add the principle of shared working with Stratford-on-Avon District Council to the policy framework and to approve entering into a Section 113 agreement with Stratford-on-Avon District Council and South Northamptonshire Council for the purposes of establishing a Joint Transformation team. Resolved (1) That the principle of shared working with Stratford-on-Avon District Council and South Northamptonshire Council for the purpose of the establishment and working of the proposed Joint Transformation team be added to the adopted policy framework. (2) That the Council enters an agreement with Stratford-on-Avon District Council and South Northamptonshire Council pursuant to section 113 of the Local Government Act 1972 and all other enabling powers so that employees can be placed at the disposal of the other Councils for the purpose of the establishment and workings of the proposed Joint Transformation team and that the Head of Law and Governance be authorised to complete such agreement in negotiation with the Head of Legal and Democratic Services at Stratford-on-Avon District Council.
60.	Exclusion of the Press and Public The following reports contain exempt information as defined in the following paragraph of Part 1, Schedule 12A of Local Government Act 1972. 3– Information relating to the financial or business affairs of any particular person (including the authority holding that information). Members are reminded that whilst the following items have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers. Should Members decide not to make a decision in public, they are recommended to pass the following recommendation: “That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of that Act.” Additional documents: Webcast for 60. Minutes: Resolved That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of that Act.
61.	Bicester Community Building View the reasons why item 61. is restricted View the background to item 61. View the decision for item 61. Exempt Report of Head of Regeneration and Housing Decision: Resolved That the recommendations as set out in the exempt report be approved. Minutes: The Head of Regeneration and Housing submitted an exempt report relating to the Bicester Community Building. Resolved (1) As set out in the exempt minute.
62.	Questions on Exempt Minutes Members of Council willask questions on exempt minutes, if any. Additional documents: Webcast for 62. Minutes: There were no questions on exempt minutes.