Reconvening of Annual Council, adjourned from 17 May 2023, Council - Tuesday 23 May 2023 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, Oxon OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email:, 01295 221534


No. Item


Apologies for Absence

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Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

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Council Business Reports

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Annual Council Business Report 2023/2024 pdf icon PDF 437 KB

** Recommendations 1.1 and 1.2 were agreed at the 17 May 2023 prior to the adjournment of the meeting. Recommendation 1.13 added  **


Report of Chief Executive


Purpose of report


To note the results of the 4 May 2023 district elections and agree the governance arrangements for the council following the elections for the municipal year 2023/2024.




The meeting is recommended:


1.1         To note the results of the District Elections held on 4 May 2023.


1.2         To note the constitution of Political Groups and notification of Group



1.3         To appoint the Leader of the Council (if required).


1.4         To note the appointment of Deputy Leader of the Council, the membership of the Executive and the Executive portfolios for Municipal Year 2023/2024.


1.5         To agree the allocation of seats on committees that are subject to the political balance requirements as set out in Appendix 2.


1.6         To appoint members (and where required, substitute members) to serve on each of the committees in accordance with the nominations made by political groups (Appendix 3).


1.7         To appoint a non-Executive representative to the Oxfordshire Joint Health Overview and Scrutiny Committee.


1.8         To appoint a representative and named substitute to the Police and Crime Commissioner Scrutiny Panel.


1.9         To appoint an Executive member representative and Executive member substitute to the Future Oxfordshire Partnership.


1.10      To appoint three non-Executive representatives to the Future Oxfordshire Partnership Scrutiny Panel.


1.11      To appoint an Executive member and an Executive member substitute to each of the Future Oxfordshire Partnership Advisory Groups: Housing Advisory Group, Infrastructure Advisory Group, Environment Advisory Group and Planning Advisory Group (subject to approval by the Future Oxfordshire Partnership at its meeting of 13 June including confirmation of final title).


1.12      To appoint members to the Boundary Review Working Group.


1.13      To appoint a representative and named substitute to the Health and Wellbeing Board.

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Member Development Framework pdf icon PDF 276 KB

Report of Monitoring Officer / Assistant Director Law & Governance


Purpose of report


To consider and agree the Member Development Framework and note the Member Development Programme for 2023/24.




The meeting is recommended to:


1.1         Agree the Member Development Framework (Appendix 1).


1.2         Note the Member Development Programme for 2023/2024 (Appendix 2).


1.3         Note that the Monitoring Officer/Assistant Director Law & Governance will regularly review and amend the Programme where necessary throughout the Municipal Year to ensure it remains relevant and fit for purpose.


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Annual Report of the Accounts, Audit and Risk Committee 2022/23 pdf icon PDF 362 KB

Report of Assistant Director of Finance


Purpose of report


This report presents the annual report of the Accounts, Audit & Risk Committee 2022/23




The meeting is recommended:


1.1       To note the contents of the Annual Report of the Accounts, Audit & Risk Committee 2022/23.


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Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.


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For information

Please note:

Members are advised that written questions and motions for the next scheduled Council meeting on Monday 17 July must be submitted to the Monitoring Officer and Assistant Director Law and  Governance,, by noon on Wednesday 5 July.  




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Appointments of Chairmen and Vice-Chairmen of Committees

At the conclusion of the Council’s proceedings all Members are asked to remain

in their seats in the Council Chamber while Committees meet for the purpose of electing their Chairmen and Vice-Chairmen.


The Monitoring Officer will ask the Members on each Committee to stand in turn and those Members are asked to stand (where able)/sit as appropriate:

·         Accounts, Audit and Risk Committee

·         Appeals Panel

·         Budget Planning Committee

·         Licensing Committee

·         Overview and Scrutiny Committee

·         Personnel Committee

·         Planning Committee

·         Standards Committee


The Monitoring Officer will seek nominations for Chairman. Once appointed, the Chairman of each Committee will seek nominations for Vice-Chairman.

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