Agenda, decisions and minutes

Budget Planning Committee - Tuesday 25 October 2022 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, Oxon OX15 4AA

Contact: Democratic and Elections Team Email: democracy@cherwell-dc.gov.uk, 01295 221591

Media

Items
No.	Item
10.	Declarations of Interest Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Additional documents: Webcast for 10. Minutes: There were no declarations of interest.
11.	Minutes PDF 219 KB To confirm as a correct record the minutes of the meeting held on 26 July 2022. Additional documents: Webcast for 11. Minutes: The Minutes of the meeting of the Committee held on 26 July 2022 were confirmed as correct record and were signed by the Chairman.
12.	Chairman's Announcements To receive communications from the Chairman. Additional documents: Webcast for 12. Minutes: There were no Chairman’s announcements.
13.	Urgent Business The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda. Additional documents: Webcast for 13. Minutes: There were no items of urgent business.
14.	Monthly Performance, Finance and Risk Monitoring Report PDF 584 KB Report of Assistant Director of Finance Purpose of report This report summarises Cherwell District Council’s (CDC’s) forecast revenue and capital outturn for 2022/2023 as at 31 August 2022 to give the Committee the opportunity to consider the finance aspects of the report. Recommendations The meeting is recommended: 1.1 To note the contents of this report. Additional documents: Appendix 1 - Finance Capital August 22 , item 14. PDF 215 KB Appendix 2 - Detailed Revenue Narrative on Forecast - August 22 , item 14. PDF 216 KB Appendix 3- Virements August 22 , item 14. PDF 337 KB Appendix 4 - Funding August 22 , item 14. PDF 337 KB Appendix 5 - Use of Reserves and Grant funding August 22 , item 14. PDF 425 KB Webcast for 14. Decision: Resolved (1) That the contents of the report be noted. Minutes: The Committee considered a report from the Assistant Director of Finance that summarised the Council’s forecast revenue and capital outturn for 2022/23 as of 31 August 2022. In response to questions from the Committee regarding the Policy contingency figures, the Assistant Director of Finance advised that the release of £332,000 was an inflation contingency and the release of £458,000 comes from a commercial risk element of policy contingency in relation to the under recovery of income in car parks. In response to the following questions form the Committee, the Assistant Director of Finance advised that further information would be sought from the relevant departments and circulated to Committee members after the meeting: · The Council’s car parking income assumptions for pre-Covid and for 2022/2023 and the impact of the Council’s decision to no longer charge in council owned car parks between 18:00-19:00. · If there were difficulties recruiting permanent staff in Waste and Recycling. Request for statistics for 2019 and 2022 showing the footfall to see if the reduction in anticipated car parking income was indicative of potential budget implications with services provided by the Council within Banbury. Resolved (1) That the contents of the report be noted.
15.	Financial Management Code - Forecast Self-Assessment Update PDF 363 KB Report of Assistant Director of Finance and S151 Officer Purpose of report To update the Committee on the Council’s forecast self-assessment position at February 2023 against the requirements of CIPFA’s Financial Management Code. Recommendations The meeting is recommended to: 1.1 Note the Council’s forecast self-assessment position at February 2023 against the requirements of CIPFA’s Financial Management Code. Additional documents: Appendix 1 - FM Code Self Assessment , item 15. PDF 240 KB Webcast for 15. Decision: Resolved (1) That the Council’s self-assessment against the requirements of CIPFA’s Financial Management Code be noted. Minutes: The Committee considered a report from the Assistant Director of Finance and Section 151 Officer that gave an update on the Council’s forecast self-assessment position as of February 2023 against the requirements of CIPFA’s Financial Management Code. Resolved (1) That the Council’s self-assessment against the requirements of CIPFA’s Financial Management Code be noted.
16.	Review of Committee Work Plan Verbal update by Strategic Finance Business Partner Additional documents: Webcast for 16. Decision: Resolved (1) The verbal Committee Work Plan update be noted Minutes: The Assistant Director of Finance gave a verbal update regarding the Budget Planning Committee Work Plan. The Assistant Director of Finance advised that the next committee meeting agenda would have one agenda item, consideration of 2023/24 budget proposals including pressures and savings In response to a question from the Committee asking if the next meeting would be prior to public consultation, the Assistant Director of Finance advised that the consultation would commence prior to the Budget Planning Committee meeting however the Committee comments would be reported to Executive along with public consultation response to inform their budget recommendations. Resolved (1) The verbal Committee Work Plan update be noted