Agenda and decisions

Personnel Committee - Wednesday 4 March 2026 6.30 pm

Venue: 39 Castle Quay, Banbury, OX16 5FD

Contact: Martyn Surfleet, Democratic and Elections Email: democracy@cherwell-dc.gov.uk, 01295 221534

Media

Items
No.	Item
2.	Declarations of Interest Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Additional documents: Webcast for 2.
3.	Minutes PDF 192 KB To confirm as correct records the Minutes of the meetings of the Committee held on 21 November, 3 December and 10 December 2025. Additional documents: Minutes , 03/12/2025 Personnel Committee , item 3. PDF 200 KB Minutes , 10/12/2025 Personnel Committee , item 3. PDF 191 KB Webcast for 3.
4.	Chair's Announcements To receive communications from the Chair. Additional documents: Webcast for 4.
5.	Requests to Address the Meeting The Chair to report on any requests to address the meeting. Additional documents: Webcast for 5.
6.	Urgent Business The Chair to advise whether they have agreed to any item of urgent business being admitted to the agenda. Additional documents: Webcast for 6.
7.	Policy Review Updates PDF 384 KB Report of Assistant Director Human Resources Purpose of report To seek approval from the Personnel Committee on proposed changes to existing HR policies. Recommendations The Personnel Committee resolves: 1.1 To review and approve the following policies for implementation: a. Parental Leave Policy b. Paternity Leave Policy c. Probation Policy d. Compassionate Leave Policy e. Annual Leave and Bank Holiday Policy f. Court Attendance Policy g. Honorarium Policy h. Health and Safety Policy Additional documents: Appendix 1 - Changes to Policies , item 7. PDF 331 KB Appendix 2 - 2026 Parental Leave Policy , item 7. PDF 411 KB Appendix 3 - 2026 Paternity Leave Policy , item 7. PDF 339 KB Appendix 4 - 2026 Probabtion Policy , item 7. PDF 223 KB Appendix 5 - 2026 Compassionate Leave Policy , item 7. PDF 448 KB There are a further 4 documents.View the full list of documents for item 7. Webcast for 7. Decision: Resolved (1) That, having given due consideration, the following policies be approved for implementation: a. Parental Leave Policy b. Paternity Leave Policy c. Probation Policy d. Compassionate Leave Policy e. Annual Leave and Bank Holiday Policy f. Court Attendance Policy g. Honorarium Policy h. Health and Safety Policy
8.	Workforce Profile Statistics - Quarter 3 of 2025-26 PDF 408 KB Report of Assistant Director of Human Resources Purpose of report To provide the Personnel Committee with an update on Cherwell District Council’s workforce including measuring staff well-being and to highlight the actions officers are taking to address any issues. Recommendations The Personnel Committee resolves: 1.1 To review and note the workforce data for quarter 3 of 2025/26 provided in appendix one, devised to provide insight that will enable officers of CDC to address challenges and efficiencies in the workforce more efficiently. Additional documents: Appendix 1 -Workforce Profile Statistics - Quarter 3 - 2025-26 , item 8. PDF 2 MB Webcast for 8. Decision: Resolved (1) That the workforce profile statistics for quarter 3 of 2025/26 (financial year dates) be noted.
9.	Gender Pay Gap Report PDF 392 KB Report of Assistant Director of Human Resources Purpose of report To provide the Personnel Committee (PC) with the latest Gender Pay Gap report for information. Recommendations The Personnel Committee resolves: 1.1 To review and note the Gender Pay Gap Report, which is submitted for information Additional documents: Appendix 1 - Gender Pay Report 2025 , item 9. PDF 552 KB Webcast for 9. Decision: Resolved (1) That, having given due consideration, the Gender Pay Gap Report be noted.