Agenda and decisions


Accounts, Audit and Risk Committee - Wednesday 19 January 2022 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, Oxon OX15 4AA

Contact: Sharon Hickson, Democratic and Elections  Email: democracy@cherwell-dc.gov.uk, 01295 221554

Media

Items
No. Item

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Additional documents:

3.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Additional documents:

4.

Minutes pdf icon PDF 203 KB

To confirm as a correct record the Minutes of the meeting of the Committee held on 17 November 2021.

Additional documents:

5.

Chairman's Announcements

To receive communications from the Chairman.

Additional documents:

6.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Additional documents:

7.

Internal Audit Progress Report 2021/22 pdf icon PDF 375 KB

Report of the Director of Finance

 

Purpose of report

 

The report presents the Internal Audit Progress report for 2021/22

Recommendations

            

The meeting is recommended:

 

1.1         To note the progress with the 2021/22 Internal Audit Plan and the outcome of the completed audits.

 

 

Additional documents:

Decision:

Resolved

 

(1)            That the progress of the 2021/22 Internal Audit Plan and the outcome of the completed audits be noted.

8.

Statement of Accounts Update pdf icon PDF 363 KB

Report of the Director of Finance

 

Purpose of report

 

To receive a report to ask Members to consider the following:

 

  • Changes to be incorporated to the draft statement of accounts.

Recommendations

            

The meeting is recommended to agree that:

 

1.1         The revised Comprehensive Income and Expenditure Statement (CIES) in the Draft Statement of Accounts 2020/21 (Appendix 1), be endorsed along with necessary changes to supporting statements and notes.

 

1.2         Once the final audit opinion is received the Director Finance (S151 Officer), in consultation with the Chair of the Accounts, Audit and Risk Committee (or Vice Chair in case the Chairman is unavailable), be authorised to sign the accounts.

 

1.3         It be noted that, if any material changes to the accounts are required, then an additional committee meeting would be convened to consider the changes.

 

Additional documents:

Decision:

Resolved

 

(1)          That, having given due consideration the revised Comprehensive Income and Expenditure Statement (CIES) in the Draft Statement of Accounts 2020/21 along with necessary changes to supporting statements and notes be endorsed.

 

(2)          That it be agreed that on receipt of the final audit opinion, the Director of Finance (S151 Officer), in consultation with the Chair of the Accounts, Audit and Risk Committee (or Vice Chair in case the Chairman is unavailable), be authorised to sign the accounts.

 

(3)          That it be noted that, if any material changes to the accounts are required, then an additional committee meeting would be convened to consider the changes.

 

9.

Annual Governance Statement 2020/2021 - Update on Actions pdf icon PDF 436 KB

Report of Director of Law and Governance and Monitoring Officer

 

Purpose of report

 

To consider an update on actions from the Annual Governance Statement (AGS) 2020/2021. 

Recommendations

            

The meeting is recommended:

 

1.1       To consider and comment on the update on the actions arising from the Annual Governance Statement 2020/2021.

 

Additional documents:

Decision:

Resolved

 

(1)          That, having given due consideration the update on the actions arising from the Annual Governance Statement 2020/2021 be noted

10.

Appointment of Independent Member to the Committee pdf icon PDF 372 KB

Report of Director of Law & Governance and Monitoring Officer

 

Purpose of report

 

To consider and agreed the proposed arrangements for the appointment of an Independent Member to s the Accounts Audit and Risk Committee.

Recommendations

            

The meeting is recommended:

 

1.1         To agree to recruit an Independent Member to the Accounts, Audit and Risk Committee.

 

1.2         To consider and approve the proposed arrangements for the appointment of an Independent Member as set out at paragraphs 3.1 and 3.2.

 

1.3         To approve the Background Information (Appendix 1) and Independent Member specification (Appendix 2) and if any amendments are required, to delegate final approval to the Monitoring Officer, in consultation with the Chairman of the Committee.

 

1.4         To delegate authority to the Monitoring Officer, in consultation with the Chairman of the Accounts, Audit and Risk Committee, to finalise the recruitment pack.  

 

Additional documents:

Decision:

Resolved

 

(1)          That the recruitment of an Independent Member to the Accounts, Audit and Risk Committee be agreed.

 

(2)          That the proposed arrangements for the appointment of an Independent Member be approved.

 

(3)          That the Background Information and Independent Member specification be approved, with final approval delegated to the Monitoring Officer, in consultation with the Chair of the Accounts, Audit and Risk Committee,

 

(4)          That authority be delegated to the Monitoring Officer, in consultation with the Chair of the Accounts, Audit and Risk Committee, to finalise the recruitment pack. 

 

11.

Capital, Investment and Treasury Management Strategies 2022-23 pdf icon PDF 405 KB

Report of the Director of Finance

 

Purpose of report

 

To submit the draft Capital and Investment Strategy and Treasury Management Strategy for 2022-23.

 

Recommendations

            

The meeting is recommended:

 

1.1     To recommend the draft strategies for 2022-23 to Council.

 

Additional documents:

Decision:

Resolved

 

(1)               That Full Council be recommended to adopt the Capital, Investment and Treasury Management Strategies 2022-23

12.

Work Programme pdf icon PDF 175 KB

To consider and review the Work Programme and Committee training Schedule.

Additional documents:

Decision:

Resolved

 

(1)          That, subject to “Update on Internal Audit of GDPR” being added to the March meeting, the work programme  and Committee training schedule be noted.