Agenda, decisions and minutes

7. Urgent Business - Exempt Report.

Councillor Les Sibley, Declaration, As a member of Bicester Town Council and he would leave the chamber for the duration of the item.

7. Urgent Business - Exempt Report.

Councillor Lynn Pratt, Declaration, As a member of Bicester Town Council.

7. Urgent Business - Exempt Report.

Councillor Richard Mould, Declaration, As a member of Bicester Town Council.

The Chairman to report on any requests to address the meeting.

Please note that the deadline for requests to address the meeting is noon on the working day before the meeting. Addresses can be made virtually or in person.

The Chairman advised that requests to address the meeting would be dealt with at each item.

To confirm as a correct record the Minutes of the meeting of the Committee held on 6 October 2022

Subject to an amendment in minute 77, changing Amnesty Buildings to Amenity buildings, the Minutes of the meeting held on 6 October 2022 were agreed as a correct record and signed by the Chairman.

To receive communications from the Chairman.

The Chairman made the following announcement:

1.    On Tuesday 8 November there would be a private technical virtual briefing for Committee members. A meeting request had been sent.

At the discretion of the Chairman, Councillor Holland addressed the meeting.

Cllr Holland made an apology for comments he had made at the Planning Committee on 14 July 2022 relating to the modification of a s106 at land adjacent to Bunkers Hill. Councillor Holland explained that his comments had been about the safety of the water tower structure, which had previously been deemed unsafe and the liability for the structure if the s106 requirement was removed. He had referred to the tragic passing of a young man based on what he had heard but which he now understood to be incorrect. Unwittingly, this caused distress to the family, for which he apologised as this could not have been further from his intentions.

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

The Chairman advised that a report would be taken at the end of the meeting as it was exempt from publication by virtue of paragraph 3 of Part 1, Schedule 12A of Local Government Act 1972  Information relating to the financial or business affairs of any particular person (including the authority holding that information).

The Committee to consider requests for and proposed pre-committee site visits.

Requests received in advance of the meeting are included with the agenda. Any further requests or proposed site visits will be published as part of the written update. 

That a site visit for application 22/02922/F be agreed contrary to the officer recommendation

The Committee considered a proposed site visit to land adjacent to Bicester Road and Southwest of Avonbury Business Park, Howes Lane, Bicester. for application 22/02922/F, an application that relates to a proposal for the construction of a Thames Valley Police Technical Services Building (Use Class E) with associated access, car parking and hard and soft landscaping.

It was proposed by Councillor Sibley and seconded by Councillor Broad that a site visit take place on the day that application 22/02922/F is being considered by the Committee.

Resolved

(1)       That a site visit for application 22/02922/F be agreed, contrary to the officer recommendation, to take place on the day the application is being considered by the Committee.

  Approved, conditions to be set out in the minutes           

The Committee considered application 22/00203/OUT, outline application for the erection of up to 10no houses, with all matters reserved except access.

Anthony Hartwell, local resident addressed the committee in objection to the application.

Wesley McCarthy, agent for the applicant addressed the committee in support of this application.

In reaching its decision the Committee considered the officers report,

presentation, the written update, and address from the public speakers.

Resolved

(1)  That authority be delegated to the Assistant Director for Planning and Development to grant permission, subject to the conditions set out below (and any amendments to those conditions as deemed necessary) and the completion of a planning obligation under Section 106 of the town and country planning act 1990, as substituted by the planning and compensation act 1991, to secure the following (and any amendments as deemed necessary):

Conditions:

1.    Application for approval of all the reserved matters shall be made to the Local Planning Authority before the expiration of three years from the date of this permission and the development hereby permitted shall be begun either before the expiration of five years from the date of this permission or before the expiration of two years from the date of approval of the last of the reserved matters to be approved whichever is the later.

Reason: To comply with the provisions of Section 92 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004, and Article 5(1) of the Town and Country Planning (Development Management Procedure (England)) Order 2015 (as amended).

2.    Details of the layout, scale, appearance, and landscaping (hereafter referred to as 'the reserved matters') shall be submitted to and approved in writing by the Local Planning Authority before any development takes place and the development shall be carried out as approved.

Reason: To comply with the provisions of Section 92 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004, and Article 6 of the Town and Country Planning (Development Management Procedure (England)) Order 2015 (as amended).

3.    No development shall commence unless and until full details of the means of access between the land and the adjacent plot, including, position, layout, construction, drainage have been submitted to and approved in writing by the Local Planning Authority. The means of access shall be constructed in full accordance with the approved details prior to first occupation and shall be retained as such thereafter.

Reason: In the interests of highway safety and to comply with Government guidance contained within the National Planning Policy Framework.

4.    Before the development permitted is commenced a swept path analysis for all vehicles including Delivery and Emergency Service vehicles (such as a Fire Tender shall be submitted to, and approved in writing by, the Local Planning Authority to demonstrate that all vehicles can safely and easily enter and exit the parking space for all the parking bays.

Reason: In the interest of highway  ...  view the full minutes text for item 85.

Approved, conditions to be set out in the minutes

The Committee considered application 22/01999/F for the demolition of an existing 3 bed house and the erection of 5 new flats - 4 x 2 bed (C3) & 1 x 1 bed (C3) with associated parking, amenity, refuse and bike storage at 60 Bicester Road, Kidlington, OX15 2LF for Rehman Property Management Ltd.

Councillor Ian Middleton, local ward member, addressed the committee in objection to the application.

Ajaz Rehman, agent for the applicant addressed, the committee in support of the application.

In reaching its decision the Committee considered the officers report,

presentation, addresses from the local ward member and public speaker.

Resolved

That permission be granted for application 22/01999/F subject to conditions.

Conditions

Time Limit

1.    The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission.

Reason: To comply with the provisions of Section 91 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004.

2.    Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the following plans and documents:

• Application form

• Design and Access Statement

• Drawing number 220011-A-PR-90 rev A – [Proposed site plan]

• Drawing number 220011-A-PR-100 – [Proposed ground floor and first floor plans]

• Drawing number 220011-A-PR-110 rev A – [Proposed second floor and roof plans]

• Drawing number 220011-A-PR-200 – [Proposed front and rear elevations]

• Drawing number 220011-A-PR-210 – [Proposed side elevations]

Reason: For the avoidance of doubt, to ensure that the development is carried out only as approved by the Local Planning Authority and comply with Government guidance contained within the National Planning Policy Framework.

3.    No development shall take place until details of all finished floor levels in relation to existing and proposed site levels and to the adjacent buildings have been submitted to and approved in writing by the Local Planning Authority. The development hereby permitted shall be constructed in accordance with the approved levels.

Reason: In order to safeguard the visual amenities of the area in accordance with Policy ESD15 of the Cherwell Local Plan 2011-2031 Part 1, saved Policy C28 of the Cherwell Local Plan 1996 and Government guidance contained within the National Planning Policy Framework.

4.    A schedule of materials and finishes to be used in the external walls and roof(s) of the building shall be submitted to and approved in writing by the Local Planning Authority prior to commencement of those works. The development shall thereafter be completed in accordance with the approved details.

Reason: To ensure that the development is constructed and finished in materials which are in harmony with the building materials used in the locality and to comply with Policy ESD15 of the Cherwell Local Plan 2011-2031 Part 1, saved Policy C28 of the Cherwell Local Plan 1996 and Government guidance contained within the

National Planning Policy Framework.

5.    Prior to the first occupation of  ...  view the full minutes text for item 86.

Approved, conditions to be set out in the minutes

The Committee considered application 22/02845/F, Single and two storey rear extension

Tony Pratt, local resident addressed the committee in objection to the Application.

In reaching its decision the Committee considered the officers report,

presentation and address from the public speaker.

Resolved

(1)  That permission be granted subject to the conditions below

Conditions

1.    The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission.

Reason - To comply with the provisions of Section 91 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004.

2.    Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the following plans and documents:

• Design and Access Statement (ref: PMA259 dated 12/09/2022)

• Drawing number GA 01 – [Proposed Ground Floor Plan]

• Drawing number GA 02 – [Proposed First Floor Plan]

• Drawing number GA 03 – [Proposed Roof Plan]

• Drawing number GA 04 – [Proposed North Elevation]

• Drawing number GA 05 – [Proposed South Elevation]

• Drawing number GA 06 – [Proposed East Elevation]

• Drawing number GA 07 – [Proposed West Elevation]

• Drawing number GA 08 – [Proposed Site Plan]

• Drawing number GA 09 – [Site Block/Layout Plan]

Reason – For the avoidance of doubt, to ensure that the development is carried out only as approved by the Local Planning Authority and comply with Government guidance contained within the National Planning Policy Framework.

3.    The first-floor window in the east elevation shall be obscure glazed, using manufactured obscure glass that is impenetrable to sight, (not an applied adhesive film) before the extension is first occupied and shall be permanently retained as such thereafter. The window shall also be non-opening unless those parts which can be opened are more than 1.7m above the floor of the room in which it is installed and shall be permanently retained as such thereafter.

Reason – To ensure that the amenities of the occupants of the neighbouring properties are not adversely affected by loss of privacy in accordance with Policy ESD15 of the Cherwell Local Plan 2011-2031 Part 1, saved Policy C30 of the Cherwell Local Plan 1996 and Government guidance contained within the National Planning Policy Framework.

Report of Assistant Director Planning and Development

Purpose of report

To keep Members informed about planning appeal progress including decisions received and the scheduling of public inquiries and hearings for new and current appeals.

Recommendations

The meeting is recommended:

1.1         To note the position on planning appeals contained within the report.

Resolved

(1)          That the position on planning appeals contained within the report be noted.

The Assistant Director Planning and Development submitted a report which informed Members about planning appeal progress including decisions received and the scheduling of public inquiries and hearings for new and current appeals.

Resolved

(1)          That the position on planning appeals contained within the report be noted.

Resolved

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Resolved

(1)  That the exempt report be noted

The Committee considered an exempt urgent report from the Assistant Director Planning and Development relating to an ongoing planning appeal.

The Senior Manager – Development Management answered detailed questions from the Committee on the appeal process.

Resolved

(1)  That the exempt report be noted