Agenda, decisions and minutes

There were no declarations of Interest.

To confirm as a correct record the minutes of the meeting held on 11 October 2022.

The Minutes of the meeting of the Committee held on 11 October 2022 were

agreed as a correct record and signed by the Chairman.

To receive communications from the Chairman.

The Chairman made one announcement regarding housekeeping for the meeting, and asked Committee members to pause if the Chairman’s microphone light came on. 

There were no items of urgent business.

Please note that the report and exempt appendices will follow as they are being reviewed

Report of Assistant Director for Planning and Development

Purpose of report

The purpose of this report is to provide an overview of the emerging draft Cherwell Local Plan 2040 for the Overview and Scrutiny Committee to consider ahead of the emerging plan being considered by Executive on 5 December 2022.

All matters were considered in exempt session, see resolution for item 8.

The Chairman welcomed the Corporate Director Communities, Assistant Director Planning and Development, the Planning Policy, Conservation and Design Manager and the Planning Policy team to the meeting.

The Assistant Director Planning and Development submitted a report which provided an overview of the emerging Cherwell Local Plan 2040 for the Committee to consider ahead of the emerging plan being considered by Executive. The working draft of the Local Plan had been circulated as an exempt appendix to the report.

The Committee confirmed that they had no questions on the public cover report.

The following item contains exempt information as defined in the following paragraph of Part 1, Schedule 12A of Local Government Act 1972.

3– Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

Resolved

(1)  That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Please note that the report and exempt appendices will follow as they are being reviewed.

Resolved

(1)  That having given due consideration the working draft of the Local Plan be noted and it be further noted that an updated draft will be considered at the special meeting of the committee on the 12 December 2022.

The Planning Policy, Conservation and Design Manager introduced the working draft of the Local Plan to the Committee. 

The Planning Policy, Conservation and Design Manager explained that the work on the plan was ongoing, and as such would be subject to change before the Regulation 18 draft was presented to Committee for comment.

A special meeting of the Committee had been arranged for 12 December, for comments to be made on the draft prior to Executive consideration and endorsement at a special meeting on 19 December.

The Committee made detailed comments and asked questions of officers which were duly answered, as set out in the exempt minutes.

Resolved

(1)  That having given due consideration the working draft of the Local Plan be noted, and it be further noted that an updated draft will be considered at the special meeting of the committee on the 12 December 2022.