Agenda and decisions

To confirm as a correct record the Minutes of the meeting held on 2 December 2024 and the reconvened meeting held on 5 December 2024.

To receive communications from the Chairman.

Report of Corporate Director Resources and Transformation

Purpose of report

To outline a fourth phase of work to progress the Councils transformation programme and obtain approval to extend the contract with our partner to deliver this next phase.

Recommendations

The Executive resolves to:

1.1         Award a short contract extension to PA Consulting  for a fourth phase and final phase of work to the value of £ 116,090.

1.2         Approve the transfer of £116,090 from the reserves earmarked for transformation, to fund this additional phase of work.

1.3         Receive the “Case for Change” and associated outputs, once delivered, to consider whether and how to take forward the proposed transformation programme.

Resolved

(1)          That a short contract extension be awarded to PA Consulting  for a fourth phase and final phase of work to the value of £116,090.

(2)          That the transfer of £116,090 from the reserves earmarked for transformation, to fund this additional phase of work be approved.

(3)          That it be agreed to receive the “Case for Change” and associated outputs, once delivered, to consider whether and how to take forward the proposed transformation programme.

Report of Assistant Director Wellbeing and Housing

Purpose of report

To seek approval for a new Housing Allocations Scheme.

Recommendations

The Executive resolves:

1.1     To approve the new Housing Allocations Scheme.

Resolved

(1)          That the new Housing Allocations Scheme be approved.

Report of Assistant Director Property

Purpose of report

To promote an off-street Traffic Regulation Order on land the Council owns and has responsibility for outside the entrances to Franklin House including the Travelodge Hotel in order to mitigate the risks to the public at large and to the Council itself caused by unsafe parking and traffic movements in the area.

Recommendations

The Executive resolves:

1.1           To approve the promotion of an off-street Traffic Regulation Order on land the Council owns and has responsibility for outside the entrances to Franklin House including the Travelodge Hotel in order to mitigate the risks to the public at large and to the Council itself caused by unsafe parking and traffic movements in the area.

1.2           To authorise the Assistant Director Property to start formal consultation on the proposed off-street Traffic Regulation Order, and, following due consideration of any representations received at the consultation stage and in consultation with the Monitoring Officer and relevant portfolio holder, to make any decisions and exercise all powers necessary in respect of whether or not to make and/or seal the proposed Order.

Resolved

(1)            That the promotion of an off-street Traffic Regulation Order on land the Council owns and has responsibility for outside the entrances to Franklin House including the Travelodge Hotel be approved in order to mitigate the risks to the public at large and to the Council itself caused by unsafe parking and traffic movements in the area.

(2)            That the Assistant Director – Property be authorised to start formal consultation on the proposed off-street Traffic Regulation Order, and, following due consideration of any representations received at the consultation stage and in consultation with the Monitoring Officer and the Portfolio Holder for Neighbourhood Services, to make any decisions and exercise all powers necessary in respect of whether or not to make and/or seal the proposed Order.

Report of Assistant Director Finance (Section 151 Officer)

Purpose of report

To report to Executive the council’s forecast financial position as at the end of the November 2024.

Recommendations

The Executive resolves:

1.1         To consider and note the contents of the council’s financial management report as at the end of November 2024.

1.2         To approve the reprofiling of capital projects beyond 2024/25 (section 4.2.3 and Appendix 1) and the subsequent update to the programme budget for this financial year 2024/25.

1.3         To approve to virement of £1.031m from Policy Contingency to services for the Cost of Living award for 2024/25 as agreed in November.

1.4         To approve the allocation of £0.500m Policy Contingency to cover the cost of appeals.

Resolved

(1)          That the contents of the council’s financial management report as at the end of November 2024 be noted.

(2)          That the reprofiling of capital projects beyond 2024/25 (section 4.2.3 and Appendix 1 of the report) and the subsequent update to the programme budget for this financial year 2024/25 be approved.

(3)          That the virement of £1.031m from Policy Contingency to services for the Cost of Living award for 2024/25 as agreed in November be approved.

(4)          That the allocation of £0.500m Policy Contingency to cover the cost of appeals be approved.

Report of Assistant Director Finance (Section 151 Officer)

Purpose of report

To provide Council tax Base for 2025/26.

Recommendations

The Executive resolves to

1.1           Approve the report of the Assistant Director of Finance for the calculation of the Council’s Tax Base for 2025/26.

1.2           Agree that, in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount calculated by Cherwell District Council as its Council Tax Base for the year 2025/26 shall be 59,853.6.

1.3           Agree for the parishes which form part of its area shown in Appendix 1, the amount calculated as the Council Tax Base for the year 2025/26 in respect of special items shall be as indicated in the column titled Tax Base 2025/26.

1.4           Agree for the Flood Defence Areas which form part of its area, the amount calculated as the Council Tax Base for the year 2025/26 for the purposes of levies on Oxfordshire County Council by River Authorities, shall be:

Resolved

(1)          That the report of the Assistant Director of Finance for the calculation of the Council’s Tax Base for 2025/26 be approved.

(2)          That it be agreed that, in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount calculated by Cherwell District Council as its Council Tax Base for the year 2025/26 shall be 59,853.6.

(3)          That it be agreed that for the parishes which form part of its area shown in Appendix 1 to the report, the amount calculated as the Council Tax Base for the year 2025/26 in respect of special items shall be as indicated in the column titled Tax Base 2025/26.

(4)          That it be agreed that for the Flood Defence Areas which form part of its area, the amount calculated as the Council Tax Base for the year 2025/26 for the purposes of levies on Oxfordshire County Council by River Authorities, shall be: