Agenda and decisions

The Chair to report on any requests to submit petitions or to address the meeting.

To confirm as a correct record the Minutes of the meeting held on 10 June 2025.

To receive communications from the Chair.

The Chair to advise whether they have agreed to any item of urgent business being admitted to the agenda.

** Due to the size of the documents, to assist access, the appendices are published as a series of supplements to the main agenda pack **

Report of Assistant Director Planning and Development

Purpose of report

To present the Cherwell Local Plan Review 2042 (draft) and to seek approval for its submission to the Secretary of State for Housing, Communities and Local Government for independent examination.

Recommendations

The Executive resolves:

1.1           To recommend to the Council:

a)    the proposed submission Regulation 19 draft of the Cherwell Local Plan Review 2042 (December 2024) (Appendix 1) and;

b)    approve the submission of the draft (the “Proposed Submission Local Plan”) to the Secretary of State for Housing, Communities and Local Government for independent examination with all necessary prescribed and supporting documents.

1.2           To note:-

a)    the responses to the consultation on the Proposed Submission Local Plan draft of the Cherwell Local Plan Review 2042 summarised in the Statement of Consultation at Appendix 6;

b)    the supporting documents relevant to the preparation of the Cherwell Local Plan Review 2042 presented at Appendices 3 to 9 and available online at https://www.cherwell.gov.uk/local-plan-review-2042-submission .

1.3           To approve:-

a)    the Schedule of Proposed Changes and Minor Modifications to the Proposed Submission Local Plan draft of the Cherwell Local Plan Review presented at Appendix 2;

b)    the Local Development Scheme (July 2025), presented at Appendix 10.

c)     the use of £300,000 from the Council’s reserve for the costs of the examination

1.4           To delegate authority to the Assistant Director - Planning and Development in consultation with the Portfolio Holder for Planning and Development Management and Corporate Director - Communities:-

a)    to make any necessary presentational changes to the Submission draft of the Cherwell Local Plan Review 2042 and to necessary prescribed and supporting documents before submission to full Council;

b)    to propose changes and corrections to the Cherwell Local Plan Review 2042 and supporting documents, including policy updates, editorial changes, and correction of typographical and grammatical errors during the examination.

c)     to invite the examining inspector(s), post submission, to recommend any modifications they consider to be necessary in accordance with section 20(7C) of the Planning and Compulsory Purchase Act 2004.

Resolved

(1)            That the proposed submission Regulation 19 draft of the Cherwell Local Plan Review 2042 (December 2024) (Appendix 1) be recommended to Council.

(2)            That Council be recommended to approve the submission of the draft (the “Proposed Submission Local Plan”) to the Secretary of State for Housing, Communities and Local Government for independent examination with all necessary prescribed and supporting documents.

(3)            That the responses to the consultation on the Proposed Submission Local Plan draft of the Cherwell Local Plan Review 2042 summarised in the Statement of Consultation (Appendix 6) be noted.

(4)            That  the supporting documents relevant to the preparation of the Cherwell Local Plan Review 2042 (Appendices 3 to 9 and online at https://www.cherwell.gov.uk/local-plan-review-2042-submission ) be noted.

(5)            That the Schedule of Proposed Changes and Minor Modifications to the Proposed Submission Local Plan draft of the Cherwell Local Plan Review (Appendix 2) be approved.

(6)            That the Local Development Scheme (July 2025) (Appendix 10) be approved.

(7)            That the use of £300,000 from the Council’s reserve for the costs of the examination be approved.

(8)            That authority be delated to the Assistant Director Planning and Development in consultation with the Portfolio Holder for Planning and Development Management and Corporate Director Communities:-

a)    to make any necessary presentational changes to the Submission draft of the Cherwell Local Plan Review 2042 and to necessary prescribed and supporting documents before submission to full Council;

b)    to propose changes and corrections to the Cherwell Local Plan Review 2042 and supporting documents, including policy updates, editorial changes, and correction of typographical and grammatical errors during the examination.

c)     to invite the examining inspector(s), post submission, to recommend any modifications they consider to be necessary in accordance with section 20(7C) of the Planning and Compulsory Purchase Act 2004.

Report of Assistant Director Wellbeing and Housing

Purpose of report

To seek approval for a new Temporary Accommodation Policy.

Recommendations

The Executive resolves:

1.1     To approve the new Temporary Accommodation Policy.

Resolved

(1)            That the new Temporary Accommodation Policy be approved.

Report of Assistant Director (S151 Officer)

Purpose of report

To report to the committee the council’s forecast yearend financial position as at the end of the May 2025 further detail can be found in the report and its appendices.

Recommendations

The Executive resolves:

1.1           To consider and note the contents of the council’s financial management report as at the end of May 2025.

1.2           To approve the Use of Reserve and Grant Funding Requests set out in Appendix 4.

1.3           To approve the proposed write offs set out at exempt Appendix 5.

Resolved

(1)            That the council’s financial management report as at the end of May 2025 be noted.

(2)            That the Use of Reserve and Grant Funding Requests (Appendix 4 to the report) be approved.

(3)            That the proposed write offs (exempt Appendix 5) be approved.

The following items contain exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

1 – Information relating to any individual

2 – Information which is likely to reveal the identity of an individual

3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Members are reminded that whilst the following items have been marked as exempt, it is for the meeting to decide whether or not to consider them in private or in public. In making the decision, Members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of council officers.

No representations have been received from the public requesting that this item be considered in public.

Should Members decide not to make decisions in public, they are recommended to pass the following recommendation:

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraphs 1, 2 and 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

As set out under item 9

Exempt report of Assistant Director Property

Resolved

(1)            As set out in the exempt decisions.

(2)            As set out in the exempt decisions.  

Exempt report of Assistant Director Property

Resolved

(1)            As set out in the exempt decisions.