Agenda, decisions and minutes

Special Executive, Executive - Monday 19 July 2021 4.30 pm

Venue: Bodicote House, Bodicote, Banbury, Oxon OX15 4AA

Contact: Natasha Clark, Democratic and Elections Email: democracy@cherwell-dc.gov.uk, 01295 221589

Media

Items
No.	Item
32.	Declarations of Interest Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting. Additional documents: Webcast for 32. Minutes: There were no declarations of interest
33.	Petitions and Requests to Address the Meeting The Chairman to report on any requests to submit petitions or to address the meeting. Additional documents: Webcast for 33. Minutes: There were no petitions. The Chairman advised that there was one request from a member of the public to address the meeting on agenda item 7, The Oxfordshire Plan Regulation 18 Part 2 Consultation Document. The address would be made prior to Executive considering the item. The Chairman advised that Councillor Wallis, Chairman of the Overview and Scrutiny Committee, would address Executive on agenda item 7, The Oxfordshire Plan Regulation 18 Part 2 Consultation Document, to report the feedback of the Committee which had considered the report at their 14 July 2021 meeting.
34.	Minutes PDF 244 KB To confirm as a correct record the Minutes of the meeting held on 5 July 2021. Additional documents: Webcast for 34. Minutes: The minutes of the meeting held on 5 July 2021 were agreed as a correct record and signed by the Chairman.
35.	Chairman's Announcements To receive communications from the Chairman. Additional documents: Webcast for 35. Minutes: There were no Chairman’s announcements.
36.	Urgent Business The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda. Additional documents: Webcast for 36. Minutes: There were no items of urgent business.
37.	The Oxfordshire Plan Regulation 18 Part 2 Consultation Document PDF 461 KB View the background to item 37. View the decision for item 37. Please note, due to the size of the documents, the cover report and appendices 1 and 2 are published as part of the main agenda pack. Appendices 3 – 8 have been published as a series of separate supplements to the main agenda pack Report of Assistant Director – Planning and Development Purpose of report To consider the approval of the Oxfordshire Plan consultation document which sets out a range of planning policy options and a series of spatial strategy options for Oxfordshire. When complete the Oxfordshire Plan will provide a high-level spatial planning framework for Oxfordshire up to 2050 and will be a statutory Local Plan. The Plan aims to be transformational and occupies new policy areas, such as on climate change, environmental betterment, health impacts and zero carbon transport. It has now reached the Regulation 18 Part 2 stage. Recommendations The meeting is recommended: 1.1 To approve the Regulation 18 (Part 2) consultation document for public consultation as attached at Appendix 1. 1.2 To adopt an updated Statement of Community Involvement (SCI) as attached at Appendix 2, which will become the formal basis for the forthcoming Regulation 18 Part 2 consultation. 1.3 To authorise the Assistant Director to make any necessary editorial corrections and minor amendments to the attached documents, and to agree the final publication style, in liaison with the Lead Member for Planning and subject to agreement with their counterparts in the other four partner Local Planning Authorities. Additional documents: Appendix 1 - The Regulation 18 Part 2 Consultation Document , item 37. PDF 9 MB Appendix 2 - Statement of Community Involvement , item 37. PDF 882 KB Appendix 3 - Duty to Co-operate Statement , item 37. PDF 3 MB Appendix 4 - Statement of Common Ground , item 37. PDF 549 KB Appendix 5 - Equalities Statement , item 37. PDF 321 KB There are a further 14 documents.View the full list of documents for item 37. Webcast for 37. Decision: Resolved (1) That the Regulation 18 (Part 2) consultation document (annex to the Minutes as set out in the Minute Book) be approved for public consultation. (2) That an updated Statement of Community Involvement (SCI) (annex to the Minutes as set out in the Minute Book), which will become the formal basis for the forthcoming Regulation 18 Part 2 consultation be adopted. (3) That the Assistant Director be authorised to make any necessary editorial corrections and minor amendments to the documents, and to agree the final publication style, in liaison with the Lead Member for Planning and subject to agreement with their counterparts in the other four partner Local Planning Authorities. Minutes: The Assistant Director – Planning and Development submitted a report for Executive to consider the approval of the Oxfordshire Plan consultation document which sets out a range of planning policy options and a series of spatial strategy options for Oxfordshire. When complete the Oxfordshire Plan will provide a high-level spatial planning framework for Oxfordshire up to 2050 and will be a statutory Local Plan. The Plan aims to be transformational and occupies new policy areas, such as on climate change, environmental betterment, health impacts and zero carbon transport. It has now reached the Regulation 18 Part 2 stage. Sir David Gilmour, on behalf of CPRE (Campaign to Protect Rural England) Oxford, addressed Executive. Councillor Wallis, Chairman of the Overview and Scrutiny Committee, addressed Executive to present the feedback of the Committee which had considered the report at its 14 July 2021 meeting. Detailed feedback (annex to the Minutes as set out in the Minute Book) had been sent to the Leader and Lead Member for Planning, who had also been in attendance at the Overview and Scrutiny Committee meeting. Councillor Wallis summarised the key feedback from the Committee advising Executive that the Committee had raised concerns about the volume of information relating to the consultation and time Members had to review (whilst acknowledging it was available withing the legal agenda publication timescales) and felt it was not possible to sufficiently scrutinise the documentation in the available time. The Committee had requested that there be a clear communications strategy to include progress updates to the Committee and briefings for all Members. The Chairman thanked the Councillor Wallis and the Overview and Scrutiny Committee for their feedback. Councillor Woodcock, Leader of the Labour Group and a Cherwell District Council representative on the Oxfordshire Growth Board Scrutiny Panel, advised Executive that the Panel had raised concerns about the consultation process. Whilst Town/Parish Councils were listed as a consultee, it was recommended that they could be asked to help widen engagement amongst people within their areas. In response to Councillor Woodcock’s comments, the Lead Member for Planning explained that the Oxfordshire Plan 2050 Sub-Group had noted the comments and, where necessary, additional information, including small supplement would be provided to Town/Parish Councils about how they can get involved in the consultation. Resolved (1) That the Regulation 18 (Part 2) consultation document (annex to the Minutes as set out in the Minute Book) be approved for public consultation. (2) That an updated Statement of Community Involvement (SCI) (annex to the Minutes as set out in the Minute Book), which will become the formal basis for the forthcoming Regulation 18 Part 2 consultation be adopted. (3) That the Assistant Director be authorised to make any necessary editorial corrections and minor amendments to the documents, and to agree the final publication style, in liaison with the Lead Member for Planning and subject to agreement with their counterparts in the other four partner Local Planning Authorities. Reasons The Oxfordshire Plan is a joint Local Plan being prepared ... view the full minutes text for item 37.