Agenda, decisions and minutes

Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting.

Members declared interests in the following agenda items:

7. North West Bicester Eco Town Bid for Growth Funding Allocation.

Councillor Barry Wood, Personal, as persons known to him have an interest in land in the area of, but outside the eco zone.

Councillor G A Reynolds, Personal, as a County Councillor due to the County Council having a land interest at Gowell's Farm.

Councillor Kieron Mallon, Personal, as a County Councillor due to the County Council having a land interest at Gowell's Farm.

Councillor Michael Gibbard, Personal, as a County Councillor due to the County Council having a land interest at Gowell's Farm.

Councillor Nicholas Turner, Personal, as a County Councillor due to the County Council having a land interest at Gowell's Farm.

Councillor Norman Bolster, Personal, as a County Councillor due to the County Council having a land interest at Gowell's Farm.

The Chairman to report on any requests to submit petitions or to address the meeting.

There were no petitions. The Leader of the Council confirmed he had agreed requests to speak form Councillor Fulljames in respect of agenda items numbers 6 and 7 and Councillor Sibley in respect of agenda item numbers 7 and 8.

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

There was no urgent business.

To confirm as a correct record the Minutes of the meeting held on 5 October 2009.

The minutes of the meeting held on 5 October 2009 were agreed asa correct record and signed by the Chairman.

Report of Head of Planning and Affordable Housing Policy

Summary        

To seek approval of the Local Development Framework’s Annual Monitoring Report (AMR) and Local Development Scheme (LDS) for submission to the Secretary of State for Communities and Local Government, and to present the district’s current housing land supply position.  The AMR is the Council’s main tool for monitoring housing delivery and the impact of other development.  The LDS is used to project manage the production of the Local Development Framework and provides a programme for completion of Local Development Documents.

Recommendations

The Executive is recommended to:

(1)       Approve the revised Local Development Scheme for submission to the Secretary of State for Communities and Local Government;

(2)       Resolve that the Local Development Scheme shall have effect as from the date when the Secretary of State notifies the Council that he does not intend to direct the authority to amend the Scheme,

(3)       Approve the Annual Monitoring Report for submission to the Secretary of State;

(4)       Note the district’s housing delivery position and instruct the Head of Development Control and Major Developments to apply the interim policy approach set out in paragraphs 2.11 to 2.16 of this report to planning applications for 10 or more dwellings in the interests of increasing the supply of housing sites that can be delivered by 31 March 2015;

(5)       Instruct the Head of Planning and Affordable Housing Policy to closely monitor the supply of deliverable housing sites and to publish regular updates on the housing land supply position;

(6)       Instruct the Head of Development Control and Major Developments to provide the Planning Committee with regular updates on the district’s housing land supply position and to advise the Committee as soon as the Council can again be confident that its supply of deliverable housing sites meets the requirements of PPS3;

(7)       Resolve that the Council continues to bring forward proposals for the delivery of sites identified for residential development in the Non-Statutory Cherwell Local Plan 2011, which was approved as interim planning policy for development control purposes on 13  December 2004, and that officers continue to work with the development industry, local communities and other interested parties in order to do this in the interests of sustaining housing delivery (including the provision of affordable housing).

Agreed, with the amendment that recommendation 4 be deferred and that the Head of Planning and Affordable Housing Policy in consultation with the portfolio holder be delegated to give further consideration to whether to seek the approval of the Executive of an interim housing delivery policy in the light of the fact that the council will be very shortly considering the Draft Core Strategy.  It was also agreed that if the Head of Planning and Affordable Housing Policy wishes to bring recommendation 4 back before the Executive, he should first (a) seek the views of the Planning Committee and (b) hold a workshop to consider the matter further to which both all district councillors and parish councils will be invited.

The Head of Planning and Affordable Housing Policy submitted a report to seek approval of the Local Development Framework’s Annual Monitoring Report (AMR) and Local Development Scheme (LDS) for submission to the Secretary of State for Communities and Local Government, and to present the district’s current housing land supply position.  The AMR is the Council’s main tool for monitoring housing delivery and the impact of other development.  The LDS is used to project manage the production of the Local Development Framework and provides a programme for completion of Local Development Documents. The Leader of the Council expressed his gratitude to staff involved in the preparation of the LDS.

Councillor Fulljames addressed the meeting.

Resolved

(1)       That the revised Local Development Scheme be approved for submission to the Secretary of State for Communities and Local Government.

(2)       That the Local Development Scheme shall have effect as from the date when the Secretary of State notifies the Council that he does not intend to direct the authority to amend the Scheme.

(3)       That the Annual Monitoring Report be approved for submission to the Secretary of State.

(4)       That the following decision in italics be deferred and that the Head of Planning and Affordable Housing Policy in consultation with the portfolio holder be delegated to give further consideration to whether to seek the approval of the Executive of an interim housing delivery policy in the light of the fact that the council will be very shortly considering the Draft Core Strategy.  It was also agreed that if the Head of Planning and Affordable Housing Policy wishes to bring recommendation 4 back before the Executive, he should first (a) seek the views of the Planning Committee and (b) hold a workshop to consider the matter further to which both all district councillors and parish councils will be invited.

“Note the district’s housing delivery position and instruct the Head of Development Control and Major Developments to apply the interim policy approach set out in paragraphs 2.11 to 2.16 of this report to planning applications for 10 or more dwellings in the interests of increasing the supply of housing sites that can be delivered by 31 March 2015;”

(5)       That the Head of Planning and Affordable Housing Policy be instructed to closely monitor the supply of deliverable housing sites and to publish regular updates on the housing land supply position.

(6)       That the Head of Development Control and Major Developments be instructed to provide the Planning Committee with regular updates on the district’s housing land supply position and to advise the Committee as soon as the Council can again be confident that its supply of deliverable housing sites meets the requirements of PPS3.

(7)       That the Council continues to bring forward proposals for the delivery of sites identified for residential development in the Non-Statutory Cherwell Local Plan 2011, which was approved as interim planning policy for development control purposes on 13  December 2004, and that officers continue to work with the  ...  view the full minutes text for item 64.

** Appendix to follow **

Report of Head of Planning and Affordable Housing Policy and Head of Development Control and Major Developments

Summary

To inform members of the outline bid submission and provide details of the full bid for information.

Recommendations

The Executive is recommended to:

(1)               Note the report and consider any decisions that may arise (further detail may be available by the time of the meeting)

(2)               Approve the contents of the outline bid and supporting information in the Programme of Development as the Council’s submission for eco town funding (copy to be circulated as soon as available)

Agreed

The Head of Planning and Affordable Housing Policy and Head of Development Control and Major Developments submitted a joint report to inform members of the outline bid submission and provide details of the full bid for information.

The Executive requested that their appreciation of the effort put in by staff to produce such a high quality and impressive document within tight timescales be recorded and that the staff involved be thanked.

Councillors Fulljames and Sibley addressed the meeting.

Resolved

(1)               That the report be noted.

(2)               That the contents of the outline bid and supporting information in the Programme of Development as the Council’s submission for eco town funding be approved

Reasons – The Government set out details of £60 million start up funding for the four eco town locations in the Planning Policy Statement published on 16 July 2009.  The Ministerial Statement accompanying the announcement of North West Bicester as an eco town location also identified other sources of funding.  

Options

Report of Strategic Director Environment and Community

Summary

To consider the current position regarding the Oxfordshire Primary Care Trust’s (PCT) proposals to re-provide Bicester Hospital.

Recommendations

The Executive is recommended to:

(1)               Note the current position regarding the PCT’s procurement process;

(2)               Support the PCT in local community involvement through the Community Engagement Forum

Agreed

The Strategic Director Environment and Community submitted a report to consider the current position regarding the Oxfordshire Primary Care Trust’s (PCT) proposals to re-provide Bicester Hospital.

Councillor Sibley addressed the meeting.

Resolved

(1)               That the current position regarding the PCT’s procurement process be noted;

(2)               That the PCT be supported in local community involvement through the Community Engagement Forum

Reasons - The PCT has for some considerable period been planning the re-provision of Bicester Hospital and is now at a point where potential bidders have been short-listed using a Pre-Qualifying Questionnaire   and a number of them will shortly be invited to submit outline solutions.

Options