Agenda

To receive communications from the Chair and/or the Leader of the Council.

The Chair to report on any requests to submit petitions or to address the meeting.

Petitions

One petition has been received with more than 1500 signatures, which in accordance with the Council’s Constitution, is submitted for Full Council debate.  

Petition topic: Petition requesting coordinated action to improve the processes and rigour applied to assessing and mitigating the full cumulative (combined) impacts of major developments.

Petition organiser: Paul Fennemore, North Oxfordshire Resident Action (NORA)

Process for consideration of the motion as set out in the Constitution:  

·         The petition organiser will present their petition for up to five minutes.

·         The petition will then be discussed by councillors for a maximum of 15 minutes.

·         Full Council will decide how to respond to the petition at this meeting.

·         Council may decide:

o   to take the action the petition requests

o   not to take the action requested for reasons put forward in the debate

o   to commission further investigation into the matter, for example by a relevant committee

o   to make recommendations to the Executive

·         Where the issue is one on which the Council Executive is required to make the final decision, Full Council will decide whether to make recommendations to inform that decision.

·         The petition organiser will receive written confirmation of this decision. This confirmation will also be published on the CDC website.

Addresses

Addresses may be presented by:

·         A Local Government elector for the area,

·         A person who is wholly or mainly resident in the area,

·         A Council Taxpayer or National Non-Domestic Ratepayer for the area

Addresses must be on an item on the agenda  before the meeting (excluding the petition) and not exceed 5 minutes. No person may address more than one meeting on any particular issue.

Requests to address the meeting (including the agenda item and reason for the address) should be submitted to democracy@cherwell-dc.gov.uk  The deadline for requests to address this meeting is noon on Friday 17 July.  

Full details of public participation at meetings is available in the Constitution.

The Chair to advise whether they have agreed to any item of urgent business being admitted to the agenda.

To confirm as a correct record the Minutes of Council held on 20 May 2026.

a)         Minutes of Executive, Portfolio Holder Decisions and Executive Decisions not included in the 28 day notice

The Leader of the Council to formally propose that the minutes of the meetings of the Executive and Portfolio Holder Decisions as set out in the Minute Book (circulated separately) be received and to report that since the last meeting of Council at which this was reported, 16 March 2026, two key and/or exempt decisions, in respect of “Heyford Park New Town: Acceptance of MHCLG Preparatory Funding and Programme Delivery Arrangements” and “Banbury Museum Utility Charges”, have been taken by the Executive which were not included in the 28 day notice.

b)         Minutes of Committees

The Leader of the Council to formally propose that the minutes of committees as set out in the Minute Book (circulated separately) be received.

a)            Written Questions  

            Four written questions have been submitted with advance notice in accordance with the Constitution. These are attached to the agenda. The deadline for written questions has now passed.

A written response to the questions will be published on the working day before the meeting.

The Member who submitted the written question may ask a supplementary question provided it is relevant to the reply and does not introduce any new matter. The Member to whom the question was addressed may reply to such supplementary question or undertake to reply in writing.

b)         Questions to the Leader of the Council

The Chair to invite questions to the Leader of the Council (including any matters arising from the minutes).

Following a response to their question being provided, Members will be entitled to a follow up or supplementary question.

c)         Questions to Committee Chairs on the Minutes

The Chair to invite questions to Chairs of Committees on any matter arising from the minutes of their Committee (if any).

** Please note that that this report will follow as the by-election for the Kidlington West ward is taking place after agenda publication, on Thursday 16 July **

Report of Monitoring Officer

Report of Assistant Director of Finance (Section 151 Officer)

Purpose of report

To provide information on treasury management performance and compliance with treasury management policy for 2025-26 as required by the Treasury Management Code of Practice.

To demonstrate that all treasury management activities undertaken during the reporting period complied with the CIPFA Code of Practice and the council’s approved Treasury Management Strategy.

Recommendations

The Audit and Governance Committee recommended this report to Council at its meeting on the 17 June 2026. 

Council resolves:

1.1         To note the contents of this Treasury Management Annual Performance Report and the Capital Prudential indicators (Appendix 1).

To consider the following motions which have been submitted with advance notice, in accordance with the Constitution (to be debated in the order submitted).

The Monitoring Officer has confirmed that motions 1 and 2 will be debated by Council due to the district wide significance of the motion topic. Amendments are permitted on these motions. The deadline for Members to submit amendments to these motions is noon on Thursday 16 July. No amendments will be permitted after this deadline.

Any amendments submitted will be published as a supplement to the agenda on the afternoon of Friday 17 July. Amendments for motions will be dealt with in the order submitted. 

In accordance with Procedure Rule 4.18, as the detail of motions 3, 4, 5, and 6 falls within the remit of Executive, no amendments are permitted and there will be no Council debate on these motions. 

The proposer of the motion will propose the motion, the seconder will confirm, the Leader of the Council will respond and the motions will stand referred to Executive for consideration.

Please note:

Members are advised that written questions and motions for the next scheduled Council meeting on Monday 19 October must be submitted to the Assistant Director Law and  Governance & Monitoring Officer, democracy@cherwell-dc.gov.uk, by noon on Wednesday 7 October.