Agenda

To receive communications from the Chair and/or the Leader of the Council.

The Chair to report on any requests to submit petitions or to address the meeting.

Addresses may be presented by:

·       A Local Government elector for the area,

·       A person who is wholly or mainly resident in the area,

·       A Council Taxpayer or National Non-Domestic Ratepayer for the area

Addresses must be on an item on the agenda before the meeting and not exceed 5 minutes. No person may address more than one meeting on any particular issue.

Requests to address the meeting (including the agenda item and reason for the address) should be submitted to democracy@cherwell-dc.gov.uk  The deadline for requests to address this meeting is noon on Friday 18 July.

The deadline to present a petition to this meeting has passed.

Full details of public participation at meetings is available in the Constitution.

The Chair to advise whether they have agreed to any item of urgent business being admitted to the agenda.

To confirm as a correct record the Minutes of Annual Council held on 21 May 2025.

a)       Minutes of Executive, Portfolio Holder Decisions and Executive Decisions not included in the 28 day notice

The Leader of the Council to formally propose that the minutes of the meetings of the Executive and Portfolio Holder Decisions as set out in the Minute Book (circulated separately) be received and to report that since the last meeting of Council at which this was reported, 16 December 2024, no key and/or exempt decisions have been taken by the Executive which were not included in the 28 day notice.

b)       Minutes of Committees

The Leader of the Council to formally propose that the minutes of committees as set out in the Minute Book (circulated separately) be received.

a)       Written Questions

          No written questions have been submitted with advance notice in accordance with the Constitution. The deadline for written questions has now passed.

b)       Questions to the Leader of the Council

The Chair to invite questions to the Leader of the Council (including any matters arising from the minutes). Members are encouraged, but not required, to notify the Democratic and Elections Team, democracy@cherwell-dc.gov.uk, in advance of the meeting of any question(s) they wish to ask the Leader.

Following a response to their question being provided Members will be entitled to a follow up or supplementary question.

c)       Questions to Committee Chairs on the Minutes

The Chair to invite questions to Chairs of Committees on any matter arising from the minutes of their Committee (if any).

** Due to the size of the documents, to assist access, the appendices are published as a series of supplements to the main agenda pack **

Report of Assistant Director Planning and Development

Purpose of report

To present the Cherwell Local Plan Review 2042 (draft) and to seek approval for its submission to the Secretary of State for Housing, Communities and Local Government for independent examination.

Recommendations

Council resolves:

1.1           To approve:-

a)    the submission of the Local Plan at Appendix 1 to the Secretary of State for Housing, Communities and Local Government for independent examination with all necessary prescribed and supporting documents; and

b)    the Schedule of Proposed Changes and Minor Modifications to the Proposed Submission Local Plan draft of the Cherwell Local Plan Review presented at Appendix 2.

1.2           To note:-

a)    the responses to the consultation on the Proposed Submission Local Plan draft of the Cherwell Local Plan Review 2042 summarised in the Statement of Consultation at Appendix 6;

b)    the supporting documents relevant to the preparation of the Cherwell Local Plan Review 2042 presented at Appendices 3 to 9 and available online at https://www.cherwell.gov.uk/local-plan-review-2042-submission .

Report of Head of Regulatory Services and Community Safety

Purpose of report

Draft Gambling Act 2005 Statement of Licensing Policy, amendments made following consultation on the policy from 12 January to 14 February 2025. The Policy was considered and approved by the Licensing Acts Committee on 9 July 2025, which recommended it to Council for adoption.

Recommendations

Council resolves:

1.1           To approve the draft policy for adoption and publication by Cherwell District Council.

Report of Assistant Director Finance (S151 Officer)

Purpose of report

To provide information on treasury management performance and compliance with treasury management policy for 2024-25 as required by the Treasury Management Code of Practice.

To demonstrate that all treasury management activities undertaken during the reporting period complied with the CIPFA Code of Practice and the council’s approved Treasury Management Strategy.

The Accounts, Audit and Risk Committee considered and recommended this report to Council at their meeting of 28 May 2025.

Recommendations

Council resolves:

1.1           To note the contents of this Treasury Management Annual Performance Report and the Capital Prudential indicators attached in appendix 1.

Report of Assistant Director Law & Governance/Monitoring Officer

Purpose of report

For Council to consider and note the Overview and Scrutiny Committee Annual Report for 2024-25.

 
Recommendations

Council resolves:

1.1           To note the Overview and Scrutiny Committee Annual Report 2024-25.

To note amendment(s), if any, to Committee membership notified to the Monitoring Officer by Group Leaders.

The following item of business contains exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

3                 Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, Members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion Members should also be mindful of the advice of council officers.

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

“That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following item of business, on the grounds that it could involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of that Act and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

Exempt report of Assistant Director Property

Council to resolve to readmit the press and public to the meeting.

To debate the following motions which have been submitted with advance notice, in accordance with the Constitution (to be debated in the order submitted).

Please note that the deadline to submit motions has passed. The deadline for Members to submit amendments to motions is noon on Thursday 17 July. No amendments will be permitted after this deadline.

Any amendments submitted will be published as a supplement to the agenda on the afternoon of Friday 18 July. Amendments for motions will be dealt with in the order submitted. 

Please note:

Members are advised that written questions and motions for the next scheduled Council meeting on Monday 20 October must be submitted to the Assistant Director Law and  Governance & Monitoring Officer, democracy@cherwell-dc.gov.uk, by noon on Wednesday 8 October.