Agenda


Annual Council, Council - Wednesday 18 May 2022 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, Oxon OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: democracy@cherwell-dc.gov.uk, 01295 221589

Media

Items
No. Item

1.

Apologies for Absence

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2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

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3.

Communications pdf icon PDF 292 KB

To receive communications from the Chair.

 

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4.

Petitions and Requests to Address the Meeting

The Chair to report on any requests to submit petitions or to address the meeting.

 

Addresses may be presented by:

·         A Local Government elector for the area,

·         A person who is wholly or mainly resident in the area,

·         A Council Taxpayer or National Non-Domestic Ratepayer for the area

 

Addresses must be on an item on the Agenda before the meeting and not exceed 5 minutes. No person may address more than one meeting on any particular issue.

 

Requests to address the meeting (including the reason for the address) should be submitted to democracy@cherwell-dc.gov.uk The deadline for petitions has passed. The deadline for requests to address this meeting is noon on Tuesday 17 May 2022.  

 

Full details of public participation at meetings is available in the Constitution or from the Democratic & Elections Team via the email address above.  

 

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5.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

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6.

Minutes of Council pdf icon PDF 435 KB

To confirm as a correct record the Minutes of Council held on 28 February 2022. .

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7.

Election of Chairman for the Municipal Year 2022/2023

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8.

Investiture of Chairman

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9.

Vote of Thanks to Immediate Past Chair

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10.

Past Chair's Response

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11.

Election of Vice-Chairman for the Municipal Year 2022/2023

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12.

Investiture of Vice-Chairman

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Council Business Reports

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13.

Annual Business Report pdf icon PDF 435 KB

** Please note this report will follow as it is being reviewed and finalised **

 

Report of Chief Executive

 

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14.

Adoption of Revised Members' Code of Conduct pdf icon PDF 437 KB

Report of Interim Monitoring Officer

 

Purpose of report

 

To adopt a revised Members’ Code of Conduct as unanimously recommended by the Standards Committee.

 

Recommendations

            

The meeting is recommended:

 

1.1       To adopt the revised Members’ Code of Conduct.

 

1.2       To agree that:

 

·         it be mandatory for all Councillors to complete Code of Conduct training within 6 months of the adoption of the revised code (i.e. by mid-November).

·         It be mandatory for all Councillors to undertake Code of Conduct training within 6 months of their election (newly or re-elected) and attend a refresher at least once during their term of office. 

 

1.3       To endorse the revised Members’ Code of Conduct for adoption by the Town and Parish Councils in the Cherwell District.

 

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15.

Standards Arrangements - Appointment of Independent Person pdf icon PDF 371 KB

Report of Interim Monitoring Officer

 

Purpose of report

 

To appoint an Independent Person in light of the resignation of a current Independent Person.

 

Recommendations

            

The meeting is recommended:

 

1.1         to appoint Dr Sadie Reynolds as an Independent Person, to be appointed for a term expiring on the date of the December Council meeting in 2025.

 

1.2         to note that the appointment of the Independent Person may be renewable in 2025 for a further term of four years subject to the Independent Person wishing to continue in the role and Council agreeing the renewal of the appointment.

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16.

Community Governance Review - results of first consultation stage and recommendations for second consultation stage pdf icon PDF 455 KB

** Please note this report will follow as it is currently being reviewed and finalised **

 

Report of Chief Executive

 

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17.

IT Provision for Members pdf icon PDF 374 KB

** Please note this report will follow as it is being reviewed and finalised **

 

Report of Interim Assistant Director Law, Governance & Democratic Services & Monitoring Officer

 

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18.

Constitution Updates pdf icon PDF 372 KB

** Please note this report will follow as it is being reviewed and finalised **

 

Report of Interim Assistant Director Law, Governance & Democratic Services & Monitoring Officer

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19.

Annual Report of the Accounts, Audit & Risk Committee 2021/22 pdf icon PDF 369 KB

Report of Assistant Director of Finance & Section 151 Officer

 

Purpose of report

 

This report presents the annual report of the Accounts, Audit & Risk Committee 2021/22 and seeks agreement to amend the Terms of Reference of the Committee. 

 

Recommendations

            

The meeting is recommended:

 

1.1         To note the contents of the Annual Report of the Accounts, Audit & Risk Committee 2021/22 (Appendix 1).

 

1.2         To agree the updated Terms of Reference for the Accounts, Audit and Risk Committee  (Appendix 2).

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For information

Please note:

Members are advised that written questions and motions for the next scheduled Council meeting on Monday 18 July 2022 must be submitted to the Assistant Director Law, Governance & Democratic Services & Monitoring Officer, democracy@cherwell-dc.gov.uk, by noon on Wednesday 6 July 2022.  

 

 

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FIRST MEETINGS OF COMMITTEES

Appointments of Chairmen and Vice-Chairmen of Committees

At the conclusion of the Council’s proceedings all Members are asked to remain

in their seats in the Council Chamber while Committees meet for the purpose of electing their Chairmen and Vice-Chairmen.

 

The Monitoring Officer will ask the members on each committee to stand in turn

and the relevant members are asked to stand/sit as appropriate:

·         Accounts, Audit and Risk Committee

·         Appeals Panel

·         Budget Planning Committee

·         Licensing Committee

·         Overview and Scrutiny Committee

·         Personnel Committee

·         Planning Committee

·         Standards Committee

 

The Monitoring Officer will seek nominations for Chairman. Once appointed, the Chairman of each Committee will seek nominations for Vice-Chairman.

 

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