Issue - meetings

Report of Head of Regeneration and Estates

Summary

To seek approval to award sixcontracts for the Design, Supply and Installation of Photovoltaic Panels to six commercial buildings for Cherwell District Council.

Recommendations

The Executive is recommended:

(1)               Award contracts for Lots 1, 2 and 6 to the companies identified in the exempt Appendix 1.

(2)               Subject to finalising negotiations with Parkwood Leisure Ltd and in consultation with the Lead member for Financial Management and the Head of Finance award contracts for Lots 3, 4 and 5 to the companies identified in the exempt Appendix 1.

Recommendations approved

The Head of Regeneration and Estates submitted a report which sought approval to award six contracts for the Design, Supply and Installation of Photovoltaic Panels to six commercial buildings for Cherwell District Council.

Resolved

(1)               That contracts for Lots 1, 2 and 6 be awarded to the companies identified in the exempt Appendix 1 (as set out in the exempt annex to these minutes as set out in the minute book).

(2)               That, subject to finalising negotiations with Parkwood Leisure Ltd and in consultation with the Lead Member for Financial Management and the Head of Finance, contracts for Lots 3, 4 and 5 be awarded to the companies identified in the exempt Appendix 1 (as set out in the exempt annex to these minutes as set out in the minute book).

Reasons

The approval of this Executive report will benefit the Council with a guaranteed income and savings.  This is expected to be a combined sum of £102,322 for year one with a carbon reduction of 198t CO2 per annum for the next 25 years.The Council will continue to benefit from these systems for a 25 year period but the actual savings will depend on fluctuating electricity costs and the manufacturer’s efficiency factors applying to the panels as stipulated in the manufacturer’s warranty i.e. 90% minimum power output guaranteed for 10 years and 80% minimum power output guaranteed for a further 15 years

This project is identified in Cherwell’s Carbon Management Plan (approved by the May 2011 Executive) and will achieve approximately 3.6% of the overall 22% energy reduction target.

The Council will demonstrate leadership in the community on being environmentally conscious through good value for money procurement with an excellent return on investment.  Energy generated will also increase the Council’s security against future energy cost increases and allow energy budget savings.