Issue - meetings

Report of Strategic Director for Environment and Community, Head of Environmental Servicesand Improvement Project Manager

Summary

To consider the findings of the Value for Money Review of Vehicle Maintenance and Fleet Management and the recommendations arising from the report.

Recommendations

The Executive is recommended to:

(1)               Endorse the VFM conclusion that the service offers good value for money and has actively driven down its cost base, providing a top performing, high quality service.

(2)               Adopt the Service Plan Framework as a guide for the service in future years including areas for future improvements, savings and increased income.

(3)               Note the projected MOTBay income shortfall in 2011/12 and the plans in place to reduce costs and increase income to address the shortfall in-year.

(4)               Agree the following recommendations to achieve additional savings and income:

·        £8k per annum from 2012/13, through improved fleet procurement and reduced spending on parts

·        Potential future revenue savings and income of £12k from a number of sources including working in partnership with other agencies, neighbouring councils and procurement partnerships

·        Additional new capital income source totalling £12k in both 2011/12 and 2012/13, rising to £24k in future years, as a result of improving the re-sale value achieved at auction from Council-owned equipment.

Recommendations approved

The Strategic Director for Environment and Community, the Head of Environmental Services and the Improvement Manager submitted a report which sought consideration of the findings of the Value for Money Review of Vehicle Maintenance and Fleet Management and the recommendations arising from the report.

Resolved

(1)               That the Value For Money conclusion that the service offers good value for money and has actively driven down its cost base, providing a top performing, high quality service be endorsed.

(2)               That the Service Plan Framework as a guide for the service in future years including areas for future improvements, savings and increased income be adopted.

(3)               That the projected MOTBay income shortfall in 2011/12 and the plans in place to reduce costs and increase income to address the shortfall in-year be noted.

(4)               That the following recommendations to achieve additional savings and income be agreed:

·        £8k per annum from 2012/13, through improved fleet procurement and reduced spending on parts

·        Potential future revenue savings and income of £12k from a number of sources including working in partnership with other agencies, neighbouring councils and procurement partnerships

·        Additional new capital income source totalling £12k in both 2011/12 and 2012/13, rising to £24k in future years, as a result of improving the re-sale value achieved at auction from Council-owned equipment.

Reasons

Cherwell’s Vehicle Maintenance and Fleet Management Service offers good value for money to the Council. 

The Service Plan Framework sets out a guide to planning the future service, within which the service can undertake its annual service and budget setting activity.

Agreeing to the level of income and savings proposed by this review assists the Council in delivering its Medium Term Financial Strategy.