Issue - meetings

Report of Head of Legal and Democratic Services

Summary

To approve amendments and updates to the Council’s constitution

Recommendations

The Executive is recommended to ask Council to approve the following:

(1)               To approve the changes to the scheme of delegation detailed in this report and to delegate to the Head of Legal and Democratic Services the detailed reallocation of powers reflecting the recent review of the Extended Management Team and the retirement of the Head of Safer Communities and Community Development.

(2)               To approve the revised Proper Officer provisions (Appendix 1).

(3)               To approve the changes to the Contract Procedure Rules detailed in this report.

(4)               To approve the revised and updated Finance Procedure Rules (Appendix 2).

Agreed, with the amendment to recommendation 4 that the revised and updated Finance Procedure Rules be approved subject to the addition of the following text at 7.1: “The Executive is responsible for agreeing procedures for carrying forward under and overspending on budget headings.”

The Head of Legal and Democratic Services submitted a report seeking approval for amendments and updates to the Council’s constitution.

Councillor Lawrie Stratford addressed the meeting.

Resolved

That Council be recommended to approve the following:

(1)               That the changes to the scheme of delegation detailed in the report be approved and to delegate to the Head of Legal and Democratic Services the detailed reallocation of powers reflecting the recent review of the Extended Management Team and the retirement of the Head of Safer Communities and Community Development.

(2)               That the revised Proper Officer provisions be approved.

(3)               That the Contract Procedure Rules detailed in the report be approved.

(4)               That the revised and updated Finance Procedure Rules be approved subject to the addition of the following text at 7.1: “The Executive is responsible for agreeing procedures for carrying forward under and overspending on budget headings.”

Reasons - The constitution needs to be kept updated so that it reflects the current structure. Powers must be exercised properly in order to minimise challenge.

Options

At the conclusion of the item the Leader noted that this was the last meeting of the Executive in 2009/10 and expressed his best wishes to all Councillors in the forthcoming election.

The Leader advised Executive that this was Councillor Mallon’s last meeting as a member of Executive and thanked him for his hard work and valuable contribution.