Issue - meetings

The Overview and Scrutiny Committee considered a report of the Assistant Director Planning and Development on the draft proposed Cherwell Local Plan 2042 at its extraordinary meeting on 12 November 2024.

At the meeting, the Committee requested that the following supporting documents be submitted to this meeting for consideration prior to submission to Executive on 2 December 2024.

a1)      Draft Sustainability Appraisal Non-technical Summary

a2)      Draft Sustainability Appraisal WIP

b)         Draft WIP Habitats Regulation Assessment

c)         the Health and Equalities Impact Assessment

d)         Interim Duty to Cooperate Statement

e)        Local Plan Appendix 4 - Strategic Gaps associated with Banbury, Bicester and Heyford Park: Key Characteristics and Recommendations 

All documents listed above are exempt. Due to the size of the exempt documents, they are supplements to the main agenda.

The Committee was advised at the 12 November meeting that the Heritage Impact Assessment was published and is available on the Cherwell District Council website.

Recommendations

The Overview and Scrutiny Committee resolves:

 1.1        To review the exempt supplementary documents and identify any comments for consideration by the Executive at its meeting on 2 December 2024.

** Due to the size of the documents, to assist with access and downloading, Appendix 1 is attached to the agenda pack, appendices 2 – 5 are published as supplements to the main agenda **

Report of Assistant Director for Planning and Development

Purpose of report

To present the Proposed Cherwell Local Plan 2042 for consideration ahead of its presentation to the Executive on 2 December 2024.

Recommendations

The Overview and Scrutiny Committee resolves:

 1.1        To review the Proposed Cherwell Local Plan 2042 and identify any comments for consideration by the Executive at its meeting on 2 December 2024.

1.2       To note that the Assistant Director for Planning and Development, will retain delegated authority, in consultation with the Portfolio Holder for Planning and Development Management, to arrange the final presentation of the Plan and make minor amendments to it, including correcting any typographic or formatting errors, up to the start of the consultation.

Resolved

(1) That the following comments and recommendations in respect of the draft Local Plan be referred to the Executive for consideration at its meeting on 2 December 2024:

          i.        That the following key supporting documents referenced in the Draft report to the Executive, but not available with the papers submitted to the Overview and Scrutiny Committee meeting, be made available to Overview and Scrutiny Committee members at its next meeting, 26 November 2024. 

a)           Draft Sustainability Appraisal

b)           Draft WIP Habitats Regulation Assessment

c)           Health and Equalities Impact Assessment

d)           Interim Duty to Cooperate Statement

e)           Local Plan Appendix 5 - Strategic Gaps associated with Banbury, Bicester and Heyford Park: Key Characteristics and Recommendations

         ii.        That Executive be requested to reconsider the inclusion of the land To the south of Isis Avenue to Eden Way, Middleton Stoney Road, Bicester be as part of the Local Green Space Designation in Bicester West. 

        iii.        That the presentation slides from the Overview and Scrutiny Committee meeting be circulated to all Members for information.

The Assistant Director for Planning and Development submitted a report which presented the Proposed Cherwell Local Plan 2042 for consideration by the Overview and Scrutiny Committee ahead of its presentation to the Executive on 2 December 2024.

The Assistant Director Planning and Development and Planning Policy, Conservation & Design Manager gave a short presentation covering timelines, key changes since 2023 as well as the key themes and policy areas, including Housing Need, Requirement and Supply and stipulations of affordable housing within proposed developments.

The Committee considered and asked questions on the proposed Cherwell Local Plan around key strategic themes: strategic options and considerations, timetable and governance, housing and economic needs assessments, climate change and sustainable development, infrastructure, and consultation and engagement. Answers to all questions were duly provided by officers from the Communities, Planning and Development department and the Executive Portfolio Holder for Planning and Development Management.

At the end of questions, the committee considered its conclusions, observations, and recommendations to the Executive.

In considering the report, the Committee noted that the following key supporting documents were listed in the Appendix to the draft report to the Executive but were not included in the committee papers for consideration at the meeting.

a)    Draft Sustainability Appraisal

b)    Draft WIP Habitats Regulation Assessment

c)    Health and Equalities Impact Assessment

d)    Interim Duty to Cooperate Statement

e)    Local Plan Appendix 5 - Strategic Gaps associated with Banbury, Bicester and Heyford Park: Key Characteristics and Recommendations 

The Committee was advised that these documents were not yet available as they were not finalised in time for the meeting but would be available in time for the agenda publication for the Executive on 2 December 2024.

Members of the Committee commented they considered that these documents, in particular the Sustainability Appraisal, were integral to the plan making process and that it was therefore necessary for the Overview and Scrutiny Committee to review these documents before making a final assessment and observations on the draft proposed Local Plan to Executive.

It was proposed by Councillor Simpson and seconded by Councillor Creed that the supporting documents be submitted as exempt documents to the scheduled 26 November, which was ahead of Executive consideration of the draft proposed Local Plan on 2 December 2024. This would enable the Committee to review and make any comments to Executive on these documents.

Further to a question on Local Green Space Allocations for Bicester West by Councillor Sibley, it was proposed by Councillor Sibley and seconded by Councillor Broad that it be recommended to the Executive to agree that the land adjacent to Isis Avenue, Hambleside, Eden Way and boarding Middleton Stoney Road be designated a part of the Local Green Space Designation in Bicester West.

On behalf of the Committee, the Chair thanked officers for their in preparations of the report, presentation to the committee and answering questions and it was requested that the presentation slides from the Overview and Scrutiny Committee meeting be circulated to all Members for information.

Resolved

(1)  ...  view the full minutes text for item 28