Issue - meetings

** This report will follow **

Exempt report of Corporate Director Resources

Resolved

(1)          That authority be delegated to the Assistant Director Property, in consultation with the Portfolio Holder for Finance and Resources, Monitoring Officer and S151 Officer, to award the contract to undertake the strip-out and refurbishment works required to create the new office facilities at Castle Quay once the evaluation of tender submissions has been concluded.

(2)          That authority be delegated to the Assistant Director Law and Governance to enter into the call off contract and associated agreements in this connection.

The Corporate Director Resources submitted an exempt report to award the contract to undertake the strip-out and refurbishment works required to create the new office facilities at Castle Quay once the evaluation of tender submissions had been concluded

Resolved

(1)          That authority be delegated to the Assistant Director Property, in consultation with the Portfolio Holder for Finance and Resources, Monitoring Officer and S151 Officer, to award the contract to undertake the strip-out and refurbishment works required to create the new office facilities at Castle Quay once the evaluation of tender submissions has been concluded.

(2)          That authority be delegated to the Assistant Director Law and Governance to enter into the call off contract and associated agreements in this connection.

Reasons

Completion of the project works will enable the Council move to new offices at Castle Quay. The new offices, located in an easily accessible location, will be better suited to modern ways of working and service delivery and will help the Council reduce its carbon footprint.

The Scope of Works was developed following consultation with Council staff and an independent project team provided the resource and advice needed to develop and finalise the Scope of Works and prepare the tender documentation. 

Delegating approval to the Assistant Director Property, in consultation with the Portfolio Holder, Monitoring Officer and S151 Officer, to award the contract will enable the Council to meet its target move date. 

Alternative options

Option 1: Not make the contract award has been rejected as an option because the Council has already made the decision to move to Castle Quay and the space identified needs to be altered and fitted out to make suitable for Council operations. 

Option 2: Retender the works required with a lower specification has been rejected as an option because of the time needed to complete the exercise and which would mean the Council is not able to move to the new offices by its planned completion date.