Issue - meetings

Report of Head of Legal and Democratic Services

Summary

To seek approval from the Council for the proposed changes to the constitution as considered by Executive and Standards Committee.

Recommendations

Council is recommended:

(1)       To consider and comment on the proposed changes to the constitution

(2)               To approve, subject to any amendments Council may wish to make, and subject to any comments or amendments from the Standards committee on 8 April, the attached Introduction, Terms of Reference and Scheme of Delegation, Rules of Procedure and Planning Guidance.

(3)               To recommend to Council that delegated powers be given to the Head of Legal and Democratic Services in consultation with the Leader of Council, to make any minor or consequential amendments that may be needed, in particular with inconsistencies or duplications that may exist within the part of the constitution not yet reviewed.

(4)       To agree that the financial limit for key decisions for 2009/2010 remains at £50,000

Council considered a report of the Head of Legal and Democratic Services seeking approval for the proposed changes to the constitution as considered by the Executive and Standards Committee. It was proposed by Councillor Wood and seconded by Councillor Mallon that the proposal as set out in the resolution below be agreed.

Resolved

1)         That the Introduction, Terms of Reference and Scheme of Delegation, Rules of Procedure and Planning Guidance (as set out in the minute book) be approved, subject to the amendments of the Standards Committee (as circulated to members) with the exception of amendments c, g, j and o in the document (as set out in the minute book) .

2)     That delegated powers be given to the Head of Legal and Democratic Services in consultation with the Leader of the Council, to make any minor or consequential amendments that may be needed, in particular with regard to inconsistencies or duplications that may exist within the part of the constitution not yet reviewed.

Report of Head of Legal and Democratic Services

Summary

To seek consideration from the Standards Committee of the proposed changes to the constitution.          

Recommendations

Standards Committee is recommended:

(1)       To consider and comment on the proposed changes to the constitution

(2)               To approve, subject to any amendments the Standards Committee may wish to make, and subject to any comments or amendments from the Executive on 6 April, the attached Introduction, Terms of Reference and Scheme of Delegation, Rules of Procedure and Planning Guidance and to recommend to Council that these documents be approved.

(3)               To recommend to Council that delegated powers be given to the Head of Legal and Democratic Services, to make any minor or consequential amendments that may be needed, in particular with inconsistencies or duplications that may exist within the part of the constitution not yet reviewed.

(4)       To recommend to Council that the financial limit for key decisions for 2009/2010 be £50,000

The Committee considered a report of the Head of Legal and Democratic Services seeking approval from the Committee to recommend to Council the proposed changes to the constitution.

The Committee considered the proposed changes and made several comments relating to committee terms of reference and procedure rules and the general use of language and public accessibility of the document.

Recommended

1)                 That delegated powers be given to the Head of Legal and Democratic Services, to make any minor or consequential amendments that may be needed, in particular with inconsistencies or duplications that may exist with in part of the constitution not yet reviewed.

2)                 That the financial limit for key decisions for 2009/2010 be £50,000

3)                 That the constitution is printed in A4 size

4)                 That the Introduction, Terms of Reference and Scheme of Delegation, Rules of Procedure and Planning Guidance be approved subject to the following amendments (changes shown in bold):

a.      Page 22 bullet point 1 of the Standards Committee Terms of Reference, amend to: Promoting and maintaining high standards of conduct by all Councillors and co-opted members, within the district.

b.      Page 22 bullet point 3 of the Standards Committee Terms of Reference, amend to: To provide advice and guidance on the Code of Conduct for members of parish and town councils, through the Monitoring Officer.

c.      Page 118, Standards Committee Membership, amend to: Where possible there will also be 2 fully trained substitute parish council members who can attend as observers only. Please see covering note for implications of this change

d.      Page 118, Standards Committee Membership, amend to: The Quorum for the Committee is 5 members including at least one independent member and one District Councillor

e.      Page 119 Assessment subcommittee, add bullet point to options available to the subcommittee:

·        Take no action

f.        Page 119 Notification of subcommittee decisions, amend to: A written notice of the decision of the subcommittee will be given to all the relevant parties within 7 working days of the decision being taken and a copy presented to Standards Committee at their next meeting.

g.      Page 58 Attendance at Committee and Subcommittee by those who are not members, delete: At Planning Committee, they may also sum up their view at the end of the debate.

h.      Page 117 Member Call-in, amend to: Ward Member Referral

Ward Member referral of Officer delegated cases…

i.        Page 113 Site Visits, amend to: a majority vote will determine if a site visit is to be taken, members are advised only to vote if they are able to attend the site visit.

j.         Page 65 Addresses, amend to: Requests from the public to address and the reasons for the address must be received by the Head of Legal and Democratic Service not later than noon on the working day before the meeting.

k.      Page 58 bullet point one, the Head of Legal and Democratic in consultation with the Head of Housing to recommend an appropriate alternative to ‘Council Houses’

l.         Page 16 Speaking at a  ...  view the full minutes text for item 41

Report of Head of Legal and Democratic Services

Summary

To seek approval from the Executive to recommend to Council the changes to the constitution proposed 

Recommendations

The Executive is recommended to:

1)         Consider and comment on the proposed changes to the constitution

2)         Approve, subject to any amendments the Executive may wish to make, and subject to any comments or amendments from the Standards committee on 8 April, the attached Introduction, Terms of Reference and Scheme of Delegation, Rules of Procedure and Planning Guidance and to recommend to Council that these documents be approved.

3)         Recommend to Council that delegated powers be given to the Head of Legal and Democratic Services, to make any minor or consequential amendments that may be needed, in particular with inconsistencies or duplications that may exist within the part of the constitution not yet reviewed.

4)         Recommend to Council that the financial limit for key decisions for 2009/2010 be £50,000

Agreed, with the amendment that Recommendation 3 be amended to: Recommend to Council that delegated powers be given to the Head of Legal and Democratic Services in consultation with the Leader of the Council, to make any minor or consequential amendments that may be needed, in particular with inconsistencies or duplications that may exist within the part of the constitution not yet reviewed.

The Head of Legal and Democratic Services submitted a report to seek approval from the Executive to recommend to Council the changes to the constitution proposed.        

Resolved

1)         That the Introduction, Terms of Reference and Scheme of Delegation, Rules of Procedure and Planning Guidance be approved subject to any comments or amendments from the Standards Committee on 8 April.

2)         That it is recommended to Council that delegated powers be given to the Head of Legal and Democratic Services in consultation with the Leader of the Council, to make any minor or consequential amendments that may be needed, in particular with inconsistencies or duplications that may exist within the part of the constitution not yet reviewed.

3)         That it is recommended to Council that the financial limit for key decisions for 2009/2010 be £50,000

Reasons - the objectives of this review of the constitution are to update the constitution, make it easier to use, remove inconsistencies and duplication and make the decision making process better value for money.

Options

The following options have been identified: