Issue - meetings

Report of Director – Strategy & Commissioning

Purpose of report

To provide an update on the Cherwell District Business Plan progress to the end of Quarter One 2016/17.

Recommendations

The meeting is recommended to:

1.1         Note the exceptions highlighted and proposed actions.

1.2         Note that any feedback on performance issues from Overview & Scrutiny Committee at its meeting on 1 September 2016 will be provided directly to the Leader of the Council.

1.3         Note the new reporting style which has been designed to improve the presentation of performance reporting.

1.4         Agree that, where appropriate, judgement measures used in the current business plan reporting are augmented or replaced by more specific, measurable, achievable, realistic, timely (SMART) measures.

Resolved

(1)          That the exceptions highlighted and proposed actions be noted.

(2)          That it be noted that there was no feedback on performance issues from the Overview & Scrutiny Committee at its meeting on 1 September 2016 provided directly to the Leader.

(3)          That the new reporting style which had been designed to improve the presentation of performance reporting be noted.

(4)          That, it be agreed that where appropriate, judgement measures used in the current business plan reporting be augmented or replaced by more specific, measurable, achievable, realistic, timely (SMART) measures.

The Director – Strategy & Commissioning submitted a report to provide an update on the Cherwell District Business Plan progress to the end of Quarter One 2016/17.

Resolved

(1)          That the exceptions highlighted and proposed actions be noted.

(2)          That it be noted that there was no feedback on performance issues from the Overview & Scrutiny Committee at its meeting on 1 September 2016 provided directly to The Leader.

(3)          That the new reporting style which had been designed to improve the presentation of performance reporting be noted.

(4)          That, it be agreed that where appropriate, judgement measures used in the current business plan reporting be augmented or replaced by more specific, measurable, achievable, realistic, timely (SMART) measures.

Reasons

This is the first quarterly performance report for the 2016/17 Business Plan. Commentary has been developed to focus on areas not performing at the required level and provide an explanation of what has happened, why it has happened and what are we doing to improve performance.

The revised reporting template uses infographics (displaying data in a graphical form to aid understanding) and focuses on exception reporting (concentrating on the issues).

Alternative options

Option 1: To request additional information on items and/or add to the work programme for review and/or refer to Overview and Scrutiny.

Report of Director – Strategy and Commissioning       

Purpose of report

To provide an update on the Cherwell District Business Plan progress to the end of Quarter One 2016/17.

Recommendations

The meeting is recommended to:

1.1         Note the exceptions highlighted and proposed actions.

1.2         Identify any performance related matters which the Overview and Scrutiny Committee may wish to review or refer to Executive.

1.3         Note the new reporting style which has been designed to improve the presentation of performance reporting.

1.4         Agree that, where appropriate, judgement measures used in the current business plan reporting are augmented or replaced by more specific, measurable, achievable, realistic, timely (SMART) measures.

Resolved

(1)      That the exceptions highlighted and proposed actions be noted.

(2)          That no performance related matters be reviewed or referred to Executive.

(3)          That the new reporting style be noted.

(4)          That, where appropriate, judgement measures used in the current business plan reporting be augmented or replaced by more specific, measurable, achievable, realistic, timely (SMART) measures be agreed.

The Committee considered a report of the Director – Strategy & Commissioning which detailed performance during Quarter One of 2016/2017.

The Corporate Performance Manager advised the Committee that the way the data was collected had changed, and officers providing the information were now asked specific questions regarding why an indicator was below target, and when it was hoped it would be resolved.

With regard to indicator CBP3.5.1a, number of visits/usage to district leisure centres, the Director of Operational Delivery advised the Committee that discussions were on-going between Bicester Community College and Oxfordshire County Council, regarding the college’s use of Bicester Leisure Centre.

Resolved

(1)      That the exceptions highlighted and proposed actions be noted.

(2)          That no performance related matters be reviewed or referred to Executive.

(3)          That the new reporting style be noted.

(4)          That, where appropriate, judgement measures used in the current business plan reporting be augmented or replaced by more specific, measurable, achievable, realistic, timely (SMART) measures be agreed.