Issue - meetings

Report of Director of Strategy and Commissioning

Purpose of report

To provide information relating to quarter four of the annual performance year, for the period 1 January - 31 March 2016.  The report also reflects end of year outturns as measured through the performance management framework.

Recommendations

The meeting is recommended to:

1.1         Note that despite tough performance targets, a challenging economic environment, and on-going policy and organisational change, Cherwell District Council has met or made satisfactory progress on 96% of all the performance targets outlined in its performance management framework as detailed in paragraph 3.2.

1.2         Note that any feedback on performance issues from Overview & Scrutiny Committee at its meeting on 31 May 2016 will be provided directly to The Leader.

1.3         Approve the Annual report (appendix 4) for publication.

Resolved

(1)          That it be noted that despite tough performance targets, a challenging economic environment, and on-going policy and organisational change, Cherwell District Council has met or made satisfactory progress on 96% of all the performance targets outlined in its performance management framework.

(2)          That it be noted that there was no feedback on performance issues from the Overview & Scrutiny Committee at its meeting on 31 May 2016 provided directly to The Leader.

(3)           That the Annual report (annex to the Minutes as set out in the Minute Book) be approved for publication.

The Director of Strategy and Commissioning to provide information relating to quarter four of the annual performance year, for the period 1 January - 31 March 2016. The report also reflected end of year outturns as measured through the performance management framework.

Resolved

(1)          That it be noted that despite tough performance targets, a challenging economic environment, and on-going policy and organisational change, Cherwell District Council has met or made satisfactory progress on 96% of all the performance targets outlined in its performance management framework.

(2)          That it be noted that there was no feedback on performance issues from the Overview & Scrutiny Committee at its meeting on 31 May 2016 provided directly to The Leader.

(3)           That the Annual report (annex to the Minutes as set out in the Minute Book) be approved for publication.

Reasons

This is a report of the Council’s performance in the fourth quarter of 2015/16 measured through the performance management framework. The report covers key areas of performance against the Council’s 12 public pledges and the 2015/16 business plan. The report also contains performance information around the Corporate Equalities Plan and Significant Partnerships.

In this final quarter report we show that the Council has made strong progress towards delivering its ambitions to improve the services delivered to the public and against key projects and priorities, despite tough performance targets, a challenging economic environment, and on-going policy and organisational change. It also demonstrates the Council’s proactive performance management of issues raised and the inclusive role of Overview and Scrutiny in supporting performance review.

With a 96% delivery rate against the key strategic priorities and the deliverables that sit underneath them the report clearly demonstrates that the council’s performance is excellent, and that together we are making a significant and positive difference to the District, our residents, businesses and other key stakeholders. There can be no other recommendations to make, other than to commend everyone who has contributed to such excellent performance, of which we should all be proud.

Alternative options

Option 1: To request additional information on items and/or add to the work programme for review and/or refer to Overview and Scrutiny.

Report of Head of Transformation

Purpose of report

This report, together with Appendix 1 & Appendix 2, provides a summary of the Quarter 4/End of Year Performance of the Council’s performance in Quarter 4 as measured through the performance management framework.  It provides an opportunity for the Committee to reflect upon the performance and determine whether there is a need to review performance in any of the services or to refer any specific points to the Executive for consideration at its next meeting on 6 June 2016.

Recommendations

The meeting is recommended to:

 1.1        Note the achievements referred to in paragraph 3.2 (Table 2)note that despite tough performance targets, a challenging economic environment, and on-going policy and organisational change, Cherwell District Council has met or made satisfactory progress on 96% of all the performance targets outlined in its performance management framework.

1.2         Identify any performance related matters which the Overview and Scrutiny Committee may wish to review or refer to Executive.

1.3         Note the annual draft report (Appendix 2), summarising and reflecting on the successes of 2015/16

Resolved

(1)          That the report be noted

(2)          That the red performance of flytipping be noted from the performance monitoring, as well as the scheduling of a report to Executive in September and the item be added to the Committee work programme to consider the report prior to its submission to Executive

(3)          That the development of a parking strategy be noted from the performance monitoring, as well as the scheduling of a report to future meeting of Executive and the item be added to the Committee work programme to consider the report prior to its submission to Executive

The Committee considered a report from the Head of Transformation that detailed performance monitoring for Quarter 4 of 2015-2016, and the end of year report.

In response to questions from the Committee, the Corporate Performance Manager and the Senior Performance and Improvement Officer agreed to circulate a link to the Council’s business plan to the Committee.

In connection with indicators CBP2 2.1b and 2.1c, recorded fly tips and number of fly tip enforcement actions, the Committee noted the scheduled consideration of a fly tipping report by Executive at its September meeting, and requested that the relevant officers be invited to a future meeting of the Committee prior to the report being submitted to Executive. Officers also agreed to circulate details of the recently appointed enforcement officer, as well as feedback on the number of prosecutions.

The Committee noted that work on redeveloping the website (pledge CBP4 2.2) had been put on hold whilst the future of working with Stratford was discussed. They requested that the item be kept on the work programme to enable a further update in the future.

With regard to indicator CBP4 4.3, develop a car parking strategy, the Committee noted the scheduled consideration of the item at the September meeting of Executive, and requested that it be added to the work programme for the Committee ahead of the Executive meeting.

The Committee also requested that when partnerships or working groups were referred to in the report, a brief definition be included to remind people what each one does.

In connection with indicator CBP3 8.2, “Rural Proof” significant new policies, officers agreed to circulate a definition of “Rural Proof”.

With regard to the format of future performance reports, the Corporate Performance Manager demonstrated two possible options. The first was an online based ‘dashboard’ approach, which would provide key headlines and statistics at a glance. The second was a website based on the business plan, which would link from the main Council website and give the option of summary information, or more detailed statistics behind the headlines if users so wished.

The Corporate Performance Manager advised that links to both options would be circulated to the Committee before the next meeting the team were due to attend, and feedback would be invited ahead of consideration by the Executive.

Resolved

(1)          That the report be noted

(2)          That the red performance of flytipping be noted from the performance monitoring, as well as the scheduling of a report to Executive in September and the item be added to the Committee work programme to consider the report prior to its submission to Executive

(3)          That the development of a parking strategy be noted from the performance monitoring, as well as the scheduling of a report to future meeting of Executive and the item be added to the Committee work programme to consider the report prior to its submission to Executive