Issue - meetings

Report of Director of Community and Environment

Purpose of report

To consider the progress and latest position regarding the project.

Recommendations

The Executive is recommended:

 1.1        To note the progress and activities of the project.

1.2         To support the actions taken to secure the earliest external funding contribution and delivery of the 3G artificial turf pitch.

1.3         To receive a further report on 1 February 2016 on the capital cost of the project following receipt of construction tenders and the delivery of the project in 2016. 

Resolved

(1)          That the progress and activities of the project be noted.

(2)          That the actions taken to secure the earliest external funding contribution and delivery of the 3G artificial turf pitch be supported.

(3)          That a further report be received on 1 February 2016 on the capital cost of the project following receipt of construction tenders and the delivery of the project in 2016. 

(4)          That the revised approach to the procurement and letting of the management contract as requested by Bicester Town Council be supported.

(5)          That a Funding Agreement with Bicester Town Council on the terms outlined in the report addendum (exempt annex to the Minutes as set out in the Minute Book) be progressed.

The Director of Community and Environment submitted a report to consider the progress and latest position regarding the project.

Resolved

(1)          That the progress and activities of the project be noted.

(2)          That the actions taken to secure the earliest external funding contribution and delivery of the 3G artificial turf pitch be supported.

(3)          That a further report be received on 1 February 2016 on the capital cost of the project following receipt of construction tenders and the delivery of the project in 2016. 

(4)          That the revised approach to the procurement and letting of the management contract as requested by Bicester Town Council be supported.

(5)          That a Funding Agreement with Bicester Town Council on the terms outlined in the report addendum (exempt annex to the Minutes as set out in the Minute Book) be progressed.

Reasons

The project is progressing in a way which addresses the many components of the project and the different procurement and other processes, many of which need to run concurrently but which influence each other.

Alternative options

The project has been approved and is progressing in accordance with these approvals. There are no other options being considered at this time other than proposals to remain within the approved funding envelope.