Issue - meetings

** Due to the size of the document, Appendix 3 to this report will be published as a supplement to the main agenda **

Report of Head of Strategic Planning and the Economy

Purpose of report

To update the Executive on the outcome of the recent consultation on the draft North West Bicester Supplementary Planning Document (SPD) and associated documents, and allow the Executive to consider whether to recommend that the Council adopts the SPD (as amended) as a Supplementary Planning Document. 

Recommendations

The meeting is recommended:

1.1        To note the progress in preparing the North West Bicester SPD since the update report to the Executive on 1 June 2015.

1.2        To agree the response to the representations received and resulting changes made to the SPD and Statement of Consultation (Appendix 2 and Appendix 3).

1.3         To recommend to Full Council to resolve to adopt as a Supplementary Planning Document the North West Bicester SPD (Appendix 1) in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012.

1.4         To delegate to the Head of Strategic Planning and the Economy prior to the publication of the Supplementary Planning Document, the compilation of the final document incorporating the updated text (Appendix 1) and illustrations, and the correction of any minor spelling or grammatical errors.

Resolved

(1)          That the progress in preparing the North West Bicester SPD since the update report to the Executive on 1 June 2015 be noted.

(2)          That the response to the representations received and resulting changes made to the SPD and Statement of Consultation be agreed.

(3)          That, subject to the removal of all reference to Local Management Organisations, Full Council be recommended to resolve to adopt as a Supplementary Planning Document the North West Bicester SPD in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012.

(4)          That authority be delegated to the Head of Strategic Planning and the Economy prior to the publication of the Supplementary Planning Document, to compile the final document subject to the removal of all reference to Local Management Organisations, incorporate the updated text and illustrations, and correct any minor spelling or grammatical errors.

The Head of Strategic Planning and the Economy submitted a report to update the Executive on the outcome of the recent consultation on the draft North West Bicester Supplementary Planning Document (SPD) and associated documents, and allow the Executive to consider whether to recommend that the Council adopts the SPD (as amended) as a Supplementary Planning Document.

In introducing the report, the Lead Member for Planning advised Executive that a consultation response had been received from the Environment Agency after the publication of the agenda.

The Lead Member for Planning explained that as it was too premature to consider Local Management Organisations (LMOs) at this stage, he was proposing that all references to LMOs would be removed from the SPD.

Executive thanked all officers involved in the drafting of the SPD for their hard work.

Resolved

(1)          That the progress in preparing the North West Bicester SPD since the update report to the Executive on 1 June 2015 be noted.

(2)          That the response to the representations received and resulting changes made to the SPD and Statement of Consultation be agreed.

(3)          That, subject to the removal of all reference to Local Management Organisations, Full Council be recommended to resolve to adopt as a Supplementary Planning Document the North West Bicester SPD in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012.

(4)          That authority be delegated to the Head of Strategic Planning and the Economy prior to the publication of the Supplementary Planning Document, to compile the final document subject to the removal of all reference to Local Management Organisations, incorporate the updated text and illustrations, and correct any minor spelling or grammatical errors.

Reasons

This report updates the Executive on the further work that has been completed to progress the SPD to adoption. Following further consultation on the North West Bicester SPD at the end of 2015 the final version of the North West Bicester SPD has been prepared. The consultation has not identified any new issues that have not already been considered in the production of the draft SPD. It is recommended that the Executive recommend to Full Council to resolve to formally adopt the SPD, with delegated authority to the Head of Strategic Planning and the Economy to compile the final SPD for publication combining the amended text with illustrations, and correct any minor spelling or grammatical errors.

The inclusion of Local Management Organisations (LMOs) is premature and therefore all reference to LMOs will be removed from the SPD submitted to Full Council.

Alternative options

Option 1: To not progress the preparation of the North West Bicester SPD and rely only on the adopted Cherwell Local Plan 2011-2031 Policy Bicester 1 – rejected given the general support for the content of the SPD, and its role in guiding the preparation of planning applications and as informal detailed guidance in determining planning applications.