Woodgreen Leisure Centre Improvements and New Leisure Management Contract
Exempt Report of Director of Community and Environment
Additional documents:
Decision:
Resolved
(1) That it be agreed that a three lot procurement approach be adopted in conjunction with South Northamptonshire Council (SNC) to maintain the option of individual decisions by each council whilst exploring the opportunity for mutual benefit through a combined contract.
(2) That it be agreed that Lot 1 be based on an operating plus investment contract for Woodgreen, Lot 2 be a contract determined by SNC and Lot 3 be the combined option with SNC as a Design Build Operate and Maintain contract subject to further SNC consideration.
(3) That a whole site annual lifecycle maintenance approach through the use of a mandatory contract variant be considered.
(4) That tenders for an 18 year operating contract term to align with the end of the Council’s main leisure centres contract be sought
(5) That the requirement for a very good BREEAM rating for new internal areas be incorporated in the tender documents.
(6) That the output specification for the contract be prepared based on the approach outlined in the exempt report.
(7) That the use of the residual Sports Centres Modernisation capital budget to fund the appropriate specialist support and technical surveys in 2014/15 be noted and supported.
(8) That a building condition survey be undertaken in 2015/16 as part of the capital investment scheme if approved.
(9) That the joint procurement with SNC of the relevant external technical support and surveys for the project be supported.
(10) As set out in the exempt decisions.
(11) That some flexibility be offered and a non-prescriptive delivery structure within tender documents to seek opportunities for maximum cost efficiency and value for money options from bidders within an agreed overall capital and revenue financial envelope be supported.
(12) That authority be delegated to the Director of Resources and the Director of Community and Environment in consultation with the Deputy Leader and the Lead Member for Resources to take urgent decisions when these are needed and they fall outside the scheduled Executive meetings.
(13) That, subject to the prior seeking of legal and procurement advice as to feasibility, the contract be structured to enable other partner Councils to opt to join the contract during its term.
Minutes:
The Director of Community and Environment submitted an exempt report relating to Woodgreen Leisure Centre improvements and the new Leisure Management Contract.
Resolved
(1) That it be agreed that a three lot procurement approach be adopted in conjunction with South Northamptonshire Council (SNC) to maintain the option of individual decisions by each council whilst exploring the opportunity for mutual benefit through a combined contract.
(2) That it be agreed that Lot 1 be based on an operating plus investment contract for Woodgreen, Lot 2 be a contract determined by SNC and Lot 3 be the combined option with SNC as a Design Build Operate and Maintain contract subject to further SNC consideration.
(3) That a whole site annual lifecycle maintenance approach through the use of a mandatory contract variant be considered.
(4) That tenders for an 18 year operating contract term to align with the end of the Council’s main leisure centres contract be sought
(5) That the requirement for a very good BREEAM rating for new internal areas be incorporated in the tender documents.
(6) That the output specification for the contract be prepared based on the approach outlined in the exempt report.
(7) That the use of the residual Sports Centres Modernisation capital budget to fund the appropriate specialist support and technical surveys in 2014/15 be noted and supported.
(8) That a building condition survey be undertaken in 2015/16 as part of the capital investment scheme if approved.
(9) That the joint procurement with SNC of the relevant external technical support and surveys for the project be supported.
(10) As set out in the exempt decisions.
(11) That some flexibility be offered and a non-prescriptive delivery structure within tender documents to seek opportunities for maximum cost efficiency and value for money options from bidders within an agreed overall capital and revenue financial envelope be supported.
(12) That authority be delegated to the Director of Resources and the Director of Community and Environment in consultation with the Deputy Leader and the Lead Member for Resources to take urgent decisions when these are needed and they fall outside the scheduled Executive meetings.
(13) That, subject to the prior seeking of legal and procurement advice as to feasibility, the contract be structured to enable other partner Councils to opt to join the contract during its term.
Reasons
Clarity of the market’s appetite for risk, practicable timeframes and different contract options has been achieved through a soft market testing exercise. The conclusions from this are as set out in the exempt decision notice.
Swift decision making will be required throughout the procurement process to adhere to the project plan and meet the tight tender time lines. Although major key decisions and updates will be presented to the Executive regularly, it is recommended that delegated powers are given to the Director of Resources and Director of Community and Environment in consultation with the Deputy Leader and the Lead Member for Resources to take lesser decisions quickly when required and when the need ... view the full minutes text for item 92