Issue - meetings

Report of Head of Transformation

Purpose of Report

This report covers the Council’s performance for the period 01 April 2014 – 30 June 2014 as measured through the Performance Management Framework.

Recommendations

The meeting is recommended:

1.1         To note the many achievements referred to in paragraph 3.1.

1.2         To identify any performance related matters for review or consideration in future reports identified in paragraph 3.2.

Resolved

(1)          That the following achievements be noted:

Cherwell: A District of Opportunity

·      Northwest Bicester: Delivery of the Masterplan to the agreed timescales is reporting as Green. The next stage in delivering the Masterplan will be the submission and processing of planning applications for the development. It is anticipated that applications will be received for the majority of the site before the end of the year and determined during 2015.

·      Graven Hill: deliver the Council’s vision for this strategic site is reporting as Green. Huge progress has been made on concluding the S.106 issues and completion of the land transaction expected in early August 2014. The business case for creation of a 'group structure' of Companies Limited by Shares (Holding Company and Development Company) has been approved by the Executive (16th July) with companies incorporated and inaugural meeting of both companies held on the 7 July 2014.  Six key work themes have been identified as necessary to deliver the council's vision for Graven Hill: consolidation of land assembly & boundary issues; On-going engagement with Ministry of Defence (MOD); Ecology and ground investigation; Design and planning; Delivery and procurement; Sales, marketing and investment.

Safe, Green and Clean

·      Tonnage of waste sent to landfill is reporting as Green. On track and with a number of actions planned during 2014/15 to reduce amount sent to landfill.

·      Number of fly tips enforcement actions (compared with same period 2013/14) is reporting as Green*. During the quarter 50 warning letters, 13 Section 71 Notices and 1 formal caution were issued. Warning letters work very well in circumstances when it would not be suitable to take a more formal approach.

·      Percentage of nuisance cases responded to within prescribed period of 48 hours is reporting as Green. Case load increased from 183 in Quarter 4 2013/14 to 452 in Quarter 1 but despite the increasing case load response times have been maintained.

Thriving Communities

·      Average time taken to process new claims and changes for Housing Benefit in days is reporting as Green*. Changes continue to be processed well within target and this is expected to continue through the year.

·      No of households in temporary accommodation is reporting as Green*. The number of households in temporary accommodation remains within the target set.  The Housing Team continue their service delivery with an on-going focus on homelessness prevention.  This helps to keep the number of those progressing to make a statutory homeless application low, which in turn maintains the current performance for provision of temporary accommodation.

·      Maintain a minimum usage level of visits to leisure facilities (Total of visits to District Leisure Centres and WGLC, NOA and Cooper) is reporting as Green*. Throughputs are up 18,913 on June 2013 with: - Spiceball Leisure Centre up 1,907, Kidlington & Gosford Leisure Centre up by 5,144 and Bicester Leisure Centre up by 11,862 - the increase is attributed to the play and teach pool figures.

·      Processing of major applications with 13 weeks is reporting as Green*. The measures introduced last year continue to show improvements.  ...  view the full decision text for item 56

The Head of Transformation submitted a report which presented the Council’s performance for the period 01 April 2014 – 30 June 2014 as measured through the Performance Management Framework.

Resolved

(1)          That the following achievements be noted:

Cherwell: A District of Opportunity

·      Northwest Bicester: Delivery of the Masterplan to the agreed timescales is reporting as Green. The next stage in delivering the Masterplan will be the submission and processing of planning applications for the development. It is anticipated that applications will be received for the majority of the site before the end of the year and determined during 2015.

·      Graven Hill: deliver the Council’s vision for this strategic site is reporting as Green. Huge progress has been made on concluding the S.106 issues and completion of the land transaction expected in early August 2014. The business case for creation of a 'group structure' of Companies Limited by Shares (Holding Company and Development Company) has been approved by the Executive (16th July) with companies incorporated and inaugural meeting of both companies held on the 7 July 2014.  Six key work themes have been identified as necessary to deliver the council's vision for Graven Hill: consolidation of land assembly & boundary issues; On-going engagement with Ministry of Defence (MOD); Ecology and ground investigation; Design and planning; Delivery and procurement; Sales, marketing and investment.

Safe, Green and Clean

·      Tonnage of waste sent to landfill is reporting as Green. On track and with a number of actions planned during 2014/15 to reduce amount sent to landfill.

·      Number of fly tips enforcement actions (compared with same period 2013/14) is reporting as Green*. During the quarter 50 warning letters, 13 Section 71 Notices and 1 formal caution were issued. Warning letters work very well in circumstances when it would not be suitable to take a more formal approach.

·      Percentage of nuisance cases responded to within prescribed period of 48 hours is reporting as Green. Case load increased from 183 in Quarter 4 2013/14 to 452 in Quarter 1 but despite the increasing case load response times have been maintained.

Thriving Communities

·      Average time taken to process new claims and changes for Housing Benefit in days is reporting as Green*. Changes continue to be processed well within target and this is expected to continue through the year.

·      No of households in temporary accommodation is reporting as Green*. The number of households in temporary accommodation remains within the target set.  The Housing Team continue their service delivery with an on-going focus on homelessness prevention.  This helps to keep the number of those progressing to make a statutory homeless application low, which in turn maintains the current performance for provision of temporary accommodation.

·      Maintain a minimum usage level of visits to leisure facilities (Total of visits to District Leisure Centres and WGLC, NOA and Cooper) is reporting as Green*. Throughputs are up 18,913 on June 2013 with: - Spiceball Leisure Centre up 1,907, Kidlington & Gosford Leisure Centre up by 5,144 and Bicester Leisure Centre up by 11,862 - the increase  ...  view the full minutes text for item 56