Decision details

Insurance Tender Award

Decision Maker: Corporate Director Resources and Transformation

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No

Purpose:

Following a robust tender process, to appoint insurance providers starting 1 April 2023 for a period of 3 years with the option to extend for another 2 years.

 

Decision:

Resolved

 

(1)          That the insurers identified as successful in each lot, as detailed in the exempt annex to the decision, be agreed and notified accordingly.

 

Reasons for the decision:

The decision is urgent to ensure that the Council has its risks adequately insured from 1 April 2023, the insurers identified as successful in each lot should be notified on 13 March to allow for the 10-day standstill period and the necessary administration to put the contracts in place.

 

The urgent decision will be reported to the April 2023 Executive meeting in accordance with Constitution requirements.

 

Alternative options considered:

Option 1: To award to other insurance providers. This is not recommended as a robust tender evaluation process has been followed.

 

Option 2: To go out to tender again, although this would leave the Council open to significant risk as it would be without insurance from 1 April 2023.

 

Reason Key: Significant Expenditure or Savings;

Reason No Public Access: Part - the annex to the decision is exempt from publication by virtue of paragraph 3 of Schedule 12A of Local Governemnt Act 1972

Declarations: None

Subject to Urgent Proceedings: Yes. Decision key due to contract award and the annex exempt by virtue of paragraph 3 of Schedule 12A of Local Government Act 1972. Having regard to the urgency of the decision and the need for the new contract to commence on 1 April 2023, the Vice-Chairman of the Overview and Scrutiny Committee (in the absence of the Chairman) has has agreed to waive call-in.

Contact: Michael Furness, Assistant Director Finance & S151 Officer Email: michael.furness@cherwell-dc.gov.uk Tel: 01295 221845.

Publication date: 14/03/2023

Date of decision: 13/03/2023