Decision details

The Director of Community and Environment submitted an exempt report which updated the Executive with the progress of this project, sought consideration of specific aspects to enable the project to move forward, the outcome of the tender evaluation process and to agree the shortlist for final tender submissions.

The Executive commended officers for their hard work in ensuring that the timetable for the project had been met to date.

Resolved

(1)          That the evaluation process outcome and conclusion be noted.

(2)          That the evaluation conclusion to invite remaining bidders to submit final tenders as indicated in the report be supported.

(3)          That the request in the final tenders in relation to the loss of whole or part of the bowls hall not be supported.

(4)          That the analysis of the financial implications arising from this report for this stage in the process be noted.

(5)          That both mandatory variants of lifecycle annual maintenance and utility tariff risk be included in the request for final tenders.

(6)          That the retained, shared and transferred risk approach be supported.

(7)          That the progress of all other aspects of the project be noted.

(8)          That the approach taken with Oxfordshire County Council in relation to the incorporation of the Woodgreen Library be supported.

(9)          That the timeline and key decision dates of the project plan be noted.

(10)       That Full Council be recommended to approve a supplementary capital estimate of up to £130,000 in order to undertake the priority building works prior to new contract commencement.  

Reasons

As set out in the restricted minutes.

Alternative options

As set out in the restricted minutes.