Decision details

Reason for Urgency: A decision is required to ensure the issuing of the contract in a timely manner to ensure ongoing service provision.

Due to the financial implications and significant effect on two or more wards the decision is key. The Chairman of the Overview and Scrutiny Committee has been notified. Due to the item containing ‘exempt’ information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972, the report should be restricted. The Chairman of Overview and Scrutiny Committee has been consulted and has agreed to the issue being considered in private, having had regard to the urgency and the financially sensitive nature of the report.

The Head of Environmental Services submitted an exempt report to seek approval for the award of a contract for Landscape Management Services to Cherwell District Council.

Resolved

(1)       That a contract for Landscape Management Services from 1 April 2015 to 31 March 2021 with the option, purely at the discretion of the Council, to extend by up to a further three years, be awarded to Quadron Services Ltd.

Reasons

As a result of a compliant, competitive and robust procurement process that the most economically advantageous tender for the Council was provided by Quadron Services Ltd for a Bill of Quantities sum of £546,580.70 per annum.

A contract for the provision of Landscape Management Services should therefore be awarded to Quadron Services Ltd for a period of six years from 1 April 2015 with the option, purely at the discretion of the Council to extend the contract by up to three years.

Alternative Options

Option 1: Award to another one of the four tendering companies. None of the rest represented as good value for money in terms of quality and price.

Option 2: Going back out to market via another procurement exercise. There is both insufficient time to undertake another exercise and no reason to doubt that the accepted bid represents value for money.