Decision details

Reason for Urgency: A decision is required due to the need to agree the contract arrangements

Due to the financial levels and community impact, the decision is key. The Chairman of the Overview and Scrutiny Committee has been notified.

Due to the item containing ‘exempt’ information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972, the report should be restricted. The Chairman of the Overview and Scrutiny Committee has been consulted and has agreed to the issue being considered in private, having had regard to the urgency and the sensitive nature of the report.

The Head of Finance and Procurement and the Head of Environmental Services submitted an exempt report to seek approval to a contract award for the purchase of Refuse Collection Vehicles under a Framework until February 28 2021.

Resolved

(1)          That, subject to the Cabinet of South Northamptonshire Council and the appropriate decision maker at Oxford City Council also approving the contract award, the purchase of 14 refuse collection vehicles between 2016 and 2021, including the purchase of four in 2016, on the terms outlined in the exempt report be approved. 

Reasons

A procurement exercise has been undertaken in the form of a mini competition for orders of refuse collection vehicles until 28 February 2021

Cherwell District Council, South Northamptonshire Council and Oxford City Council have aggregated their RCV requirements to secure the best possible deal for RCV’s

The new contract reduces the expected capital requirement by £87k. There are also discounts on parts which is expected to deliver £9k of reduced revenue requirements for parts during the period 2016 - 2021

Alternative options

No reasonable alternatives