Decisions

To consider a Discretionary Business Grant Fund Policy in line with Government requirements

Reason for urgency: Government expectations around this scheme commencing at the beginning of June, having only recently being announce. The decision is key due to the financial and community impact and the Chairman of teh Overview & Scrutiny Committee has been notified acocrdingly.

Resolved

(1)           That the contents of the report and the financial implications for the Council be noted.

(2)           That, having given due consideration, the recommended option (option 3, to introduce 4 categories of businesses to assist and to allocate funding envelope to each category to be allocated at officer discretion) for a scheme be agreed and the adoption of a Discretionary Business Grant Policy be approved.

(3)           That delegated authority be granted to the Section 151 Officer in conjunction with the Lead Member for Finance to make amendments to the draft policy as required.

To consider the monthly Performance, Finance and Risk Monitoring Report

Resolved

(1)           That the monthly Performance, Risk and Finance Monitoring Report be noted.

(2)           That the expected costs and loss of income expected relating to Covid-19 in the first quarter of 2020/21 be noted.

(3)           That, having given due consideration, the following carry forward requests from 2019/20 to 2020/21 totalling £217,000 be approved:

To note the urgent action taken by the Chief Executive in relation to Park and Charge and Allocation of Affordable Housing   

Resolved

(1)           That the decision taken under urgency powers by the Chief Executive in relation to Park and Charge be noted.

(2)           That the decision taken under urgency powers by the Chief Executive in relation to Meeting Oxford’s Unmet Housing Need be noted.

Exempt report

Approved, subject to various requirements to be set out in the Minutes

Approved, subject to various requirements to be set out in the Minutes

Approved, subject to various requirements to be set out in the Minutes

Approved, subject to various requirements to be set out in the Minutes

Approved, subject to various requirements to be set out in the Minutes

Approved, subject to various requirements to be set out in the Minutes

Approved, subject to various requirements to be set out in the Minutes

Approved, subject to various requirements to be set out in the Minutes

Resolved

(1)            That the position statement be accepted.

For information, no decision taken as no dispensations requested

Resolved

(1)           That, having given due consideration, making an advance payment at the end of May 2020 of £3.4m to the Oxfordshire Pension Fund covering the payments due of £1.7m for 2021/22 and 2022/23, reducing the overall cost to the Council be approved.

Resolved

(1)           That the Terms of Reference for the Adderbury Community Governance Review (annex to the Minutes as set out in the Minute Book) be approved.

(2)           That authority be delegated to the Chief Executive, in consultation with group leaders/spokespeople, to appoint two members from each of the Conservative and Labour groups, and one member from each of the Progressive Oxfordshire and Independent groups, to a Community Governance Review working group.

(3)           That authority be delegated to the Chief Executive, in consultation with the Community Governance Review working group, to make minor amendments to the Terms of Reference, including the timetable for the review, if required.

Resolved

(1)           That Steve Jorden be appointed as the Council’s Monitoring Officer on an interim basis with effect from 11 June 2020.

Resolved

(1)           That the Virtual Meetings Procedure Rules (annex to the Minutes as set out in the Minute Book) and Councillor Protocol for Virtual Meetings (annex to the Minutes as set out in the Minute Book) that the Monitoring Officer has drafted following publication of The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 to give effect to the principles of open decision making and public engagement be noted.

(2)           That it be agreed to postpone the holding of an Annual Council meeting until the scheduled Annual Council meeting in May 2021.

(3)           That the Monitoring Officer, in consultation with the Chairman of Council, be authorised to make minor changes to the process and, as necessary, the Constitution in in light of the practical experience of remote working and virtual meetings.