Agenda and minutes

It was agreed unanimously that Councillor Rosie Herring be appointed Chairman for the remainder of the municipal year 2011/12.

It was agreed unanimously that Councillor Ken Atack be appointed Vice-Chairman for the remainder of the municipal year 2011/12.

Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting.

There were no declarations of interest.

The Chairman to report on any requests to submit petitions or to address the meeting.

There were no petitions or requests to address the meeting.

The Chairman to advise whether they have agreed to any item or urgent business being admitted to the agenda.

There was no urgent business.

The following items of business contain exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

1         Information relating to any individual

4         Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.

Members are reminded that whilst the following item(s) have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

“That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraphs 1 and 4 of Schedule 12A of that Act.”

Resolved

That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraphs 1 and 4 of Schedule 12A of that Act.

To carry out Chief Executive’s annual performance appraisal for 2011/12 and to consider the Chief Executive’s objectives for 2012/13.

The Leaders of the Councils have been invited to attend.

The Democratic and Elections Manager briefed the sub-committee on their role in carrying out the annual appraisal and six month review for the Chief Executive. In the course of the briefing he outlined that it was at the discretion of the panel together with the Chief Executive to consider and agree a future appraisal process to be adopted. There were various ways that this could be carried out and these could be explored and options produced for the next meeting. It was outlined that the Chief Executive did not currently have any agreed targets as she had joined the organisation mid year.

The Sub-Committee invited the Chief Executive to join the meeting. The Chief Executive outlined that since taking up employment her primary objective had been the implementation of the agreed business case for a shared management team. The Chief Executive outlined the key areas of work she had delivered since joining the Council and her proposed objectives for 2012/13.

The Sub-Committee noted the progress that had been made and thanked the Chief Executive for her work in achieving this. The Sub-Committee and Chief Executive agreed that it would be helpful for the appraisal process to be reviewed with a view to creating a more meaningful process that could provide evidence based constructive feedback and set clear SMART objectives. It was agreed that the objectives proposed by the Chief Executive should be agreed as interim objectives and that a further meeting be convened in June to consider appraisal system options in the future and the process for setting objectives beyond the interim period. In the course of discussion members noted that they were happy with the Chief Executive’s performance.

Resolved

1)         That the Chief Executive be thanked for the contribution she had made since taking up post and her achievements be noted (annex to the minutes, as set out in the minute book).

2)         That the interim objectives (annex to the minutes, as set out in the minute book) be agreed.

3)         That a future meeting of the Sub-Committee be arranged for June to consider future appraisal arrangements and the process for setting objectives beyond the interim period.